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| sarob | whos here for the ambassador meet? | 17:58 |
|---|---|---|
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| marcelodieder | sarob: Hi! I'm here | 17:59 |
| sarob | awesome sause | 17:59 |
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| egallen | Hi Ambassadors :) | 17:59 |
| mrmartin | o/ hi | 17:59 |
| sarob | ello all | 18:00 |
| sarob | #startmeeting ambassadors | 18:00 |
| openstack | Meeting started Fri Jan 16 18:00:50 2015 UTC and is due to finish in 60 minutes. The chair is sarob. Information about MeetBot at http://wiki.debian.org/MeetBot. | 18:00 |
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| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 18:00 |
| *** openstack changes topic to " (Meeting topic: ambassadors)" | 18:00 | |
| openstack | The meeting name has been set to 'ambassadors' | 18:00 |
| mrmartin | so we doubled the number of attendees since the last meeting. | 18:01 |
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| egallen | great | 18:01 |
| sarob | meeting agenda is at #link https://wiki.openstack.org/wiki/Meetings/ambassadors | 18:01 |
| sarob | which i didnt update :/ | 18:01 |
| sarob | but i think we just need to review the state of the most excellent groups site | 18:02 |
| sarob | and task from the summit etherpad | 18:02 |
| sarob | #topic groups site update | 18:02 |
| *** openstack changes topic to "groups site update (Meeting topic: ambassadors)" | 18:02 | |
| sarob | take it away mrmartin | 18:02 |
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| mrmartin | ok, so, the groups portal is out, the oauth2 is working now | 18:02 |
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| mrmartin | I sent out an email to ambassador list, and asked everybody to login | 18:03 |
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| mrmartin | so I started to assign the registered group owners to their groups. | 18:03 |
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| marcelodieder | Yes. For me work. There are any difference with roles to ambassadors, owners? | 18:03 |
| marcelodieder | ..in the portal? | 18:04 |
| mrmartin | marcelodieder, it is a task on the storyboard, to identify the amabassadors. I'm working on that, because it requires a 3 project integration (groups, openstackid.org, openstack.org profile) | 18:05 |
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| mrmartin | but as a small workaround in the next release I want to add a temporary role and display that for ambassador profiles | 18:05 |
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| marcelodieder | mrmartin: great. | 18:05 |
| mrmartin | and try to assign the ambassadors to their user groups somehow | 18:05 |
| mrmartin | so the registration is going on, the main goal here to assign the groups their owners, so we can remove the content import from the groups.json file hosted at groups-static-pages repository. | 18:06 |
| mrmartin | for the next release, the localization will be enabled, so we can also start to work on translation of the user interface | 18:07 |
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| mrmartin | regarding the groups currently we have two options, we can manage the events / membership on meetup.com, or manage everything on groups portal. | 18:08 |
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| mrmartin | so actually it is not mandatory to move every content here, we are just trying to support content synchronisation somehow. | 18:08 |
| sarob | so how can i manage a user group? | 18:09 |
| sarob | you have me listed as a coordinator for san francisco | 18:09 |
| mrmartin | so you can post content, manage the events | 18:10 |
| marcelodieder | yes...For example how I can put member with admin for a user group? | 18:10 |
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| mrmartin | actually, the members can join to a group, because it is a decision of a user. | 18:11 |
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| mrmartin | sarob: you are a group administrator now for SF group. | 18:12 |
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| sarob | mrmartin: swweet | 18:12 |
| mrmartin | the group administrators have an Administer Group tab, and they can manage permission, people roles, or remove somebody from a group. | 18:13 |
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| mrmartin | and you can edit the group details using the Edit tab | 18:14 |
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| mrmartin | so if you fill in the description field, this will appear on the group page. | 18:14 |
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| sarob | can i assign other people to be admins for other groups? | 18:15 |
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| mrmartin | you can add group administrator role to members of your group only, and only in the groups you are managing. | 18:16 |
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| egallen | You can find my account too mrmartin: | 18:16 |
| sarob | superuser that can assign others admin groups, manage a region of groups, would be a good idea | 18:16 |
| sarob | you being godadmin | 18:16 |
| mrmartin | erwan, please join to france group. | 18:17 |
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| egallen | Done | 18:17 |
| mrmartin | sarob: yeap, there will be two roles to cover this area, one is ambassador, and the other one is the community manager | 18:17 |
| sarob | if a new group needs be created or the group admin/organizer drops off, the ambassador for ... | 18:17 |
| sarob | mrmartin: cool | 18:17 |
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| mrmartin | egallen: you are a group admin now | 18:18 |
| sarob | when will ambassador role be avail? | 18:18 |
| egallen | \o/ | 18:18 |
| mrmartin | but the short term goal is move-in all ambassadors, and group leaders | 18:18 |
| sarob | mrmartin: ah, no mass use yet ? | 18:18 |
| mrmartin | sarob: I hope it will be in the next release, if everything goes well, I can roll this out during next week | 18:18 |
| mrmartin | sarob feel free to use | 18:18 |
| sarob | mrmartin: roger that good buddy | 18:18 |
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| mrmartin | I want to reach a point, where every group leader is assigned to his group and can edit his group details. | 18:19 |
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| mrmartin | the second goal, is to move-in all data that is required for reporting. | 18:19 |
| mrmartin | for example estimate somehow the size of the community. | 18:20 |
| sarob | mrmartin: ideas on importing attendees and attendee history? | 18:20 |
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| mrmartin | sarob: it is not an easy question, because we need to assign their user account with their openstack.org profile | 18:20 |
| sarob | mrmartin: read my mind, yo | 18:20 |
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| sarob | mrmartin: ah, understand | 18:21 |
| mrmartin | so I can imagine some hibrid solution, where we are fetching data somehow from meetup.com accounts, and slowly migrating in the groups | 18:21 |
| mrmartin | entirely into portal. | 18:21 |
| mrmartin | but it will take time. | 18:21 |
| sarob | mrmartin: my account is by email address, same one i use for meetup | 18:22 |
| ozstacker | gday | 18:22 |
| sarob | ozstacker: hey | 18:22 |
| mrmartin | sarob: yeap, but we don't know that for the whole community. | 18:22 |
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| sarob | ossetacker: good morning | 18:22 |
| sarob | mrmartin: understood | 18:22 |
| mrmartin | I need to check the meetup.com api, and maybe somehow we can assign the accounts together based on email addresses. | 18:23 |
| ozstacker | 5.22am here, waiting for the elections results chatting with Tom and Kavit | 18:23 |
| mrmartin | like linkedin and facebook is doing. | 18:23 |
| sarob | mrmartin: reporting part im very interested in fine tuning | 18:23 |
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| sarob | mrmartin: that would be very cool | 18:23 |
| mrmartin | sarob: me well | 18:23 |
| ozstacker | think i'm gonna flake out and crash soon | 18:23 |
| sarob | ozstacker: good luck there mate | 18:24 |
| ozstacker | awesome jonb on the portal mrmartin | 18:24 |
| ozstacker | job rather | 18:24 |
| mrmartin | thanks, the exciting part starts now | 18:24 |
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| mrmartin | so this is the actual status. | 18:25 |
| marcelodieder | OK, so now we need send email to all contacts to login in the portal? | 18:25 |
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| mrmartin | marcelodieder: first I ask you to send emails to group leaders only, and get them registered | 18:26 |
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| sarob | mrmartin: i have a san fran user group organizer meeting today, so i will share | 18:26 |
| mrmartin | ok. | 18:27 |
| marcelodieder | ok | 18:27 |
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| sarob | mrmartin: anything else? | 18:28 |
| mrmartin | we have storyboard project, so if you found a bug, feel free to enlist here. | 18:28 |
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| mrmartin | thats all regarding the portal. | 18:28 |
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| mrmartin | I'll have a question in an another topic. | 18:29 |
| sarob | mrmartin: can you post the storyboard project link to the groups portal somehow? | 18:29 |
| mrmartin | yeap. | 18:29 |
| marcelodieder | I think we can use the "User group contacts" to send email. I will send to "my list". | 18:29 |
| marcelodieder | but, there are some groups without "Ambassador". | 18:29 |
| sarob | mrmartin: more of the people getting into the portal will not have experience with groups and lots of feedback will probably happen | 18:30 |
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| mrmartin | it have a chance. | 18:30 |
| sarob | #action ambassadors need to use groups.openstack.org, share with other organizers, provide feedback | 18:31 |
| mrmartin | we need to write a FAQ or something with most common questions to handle typical L1 customer care. | 18:31 |
| sarob | mrmartin: can you start? | 18:31 |
| sarob | mrmartin: then share with ambassadors for updates | 18:32 |
| mrmartin | yeap. | 18:32 |
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| egallen | OK | 18:32 |
| mrmartin | I can create a new page, and publish on the portal through github.com/openstack-infra/groups-static-pages repo. | 18:32 |
| sarob | #action mrmartin will create groups portal FAQ and share with ambassadors for updates | 18:32 |
| sarob | mrmartin coolo | 18:32 |
| sarob | moving on | 18:33 |
| sarob | #topic review actions from last meeting | 18:33 |
| *** openstack changes topic to "review actions from last meeting (Meeting topic: ambassadors)" | 18:33 | |
| sarob | #link http://eavesdrop.openstack.org/meetings/ambassadors/2014/ambassadors.2014-12-16-08.03.html | 18:33 |
| sarob | mrmartin: seems like you got some of the organizers down, as you assigned them to groups | 18:34 |
| mrmartin | yeap, good progress with that. | 18:34 |
| sarob | mrmartin: is the list shared somewhere like gsheet? | 18:35 |
| mrmartin | it is available in this file: https://github.com/openstack-infra/groups-static-pages/blob/master/groups.json | 18:35 |
| sarob | mrmartin: we have seen a few of them, not sure where | 18:35 |
| sarob | mrmartin: you want us to update the json directly? | 18:36 |
| mrmartin | you can do it, but middle term, the content import from this file will be turned off. | 18:36 |
| mrmartin | as the groups portal will be the source of the data | 18:36 |
| mrmartin | but later we can export the same json from the portal | 18:37 |
| egallen | I’ve seen some update to do, I’ll modify the json | 18:37 |
| sarob | mrmartin: so no drupal config json like file to update ambassadors and organizers ? | 18:37 |
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| mrmartin | no, we will export this data from the groups portal | 18:38 |
| mrmartin | this is the goal of the transition. but if we want to move all data into the portal, first we need to assign group coordinators to their accounts | 18:39 |
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| mrmartin | which is enlisted currently in the "coordinators" field of the json. | 18:39 |
| sarob | mrmartin: so the drupal site is completely separate right now | 18:40 |
| sarob | mrmartin: and the file at #link https://github.com/openstack-infra/groups-static-pages are exports | 18:40 |
| mrmartin | it is importing the data from the json file. | 18:40 |
| mrmartin | no the groups.json is the current source of the data. | 18:40 |
| sarob | mrmartin: okay | 18:40 |
| mrmartin | but I will turn of the data synchronisation from there, if everybody registered himself. | 18:40 |
| sarob | mrmartin: got it | 18:41 |
| mrmartin | and then the portal can export this: https://groups.openstack.org/feed/groups.json | 18:41 |
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| sarob | got it | 18:42 |
| egallen | without the emails | 18:42 |
| mrmartin | I think we can add a lot of reporting if we see the requirements now | 18:43 |
| sarob | egallen: yeah, it seems to be missing a unique id of some kind | 18:43 |
| mrmartin | it is a typical thing, for example to query all of the actual contact information for an ambassador's group | 18:43 |
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| mrmartin | or send them a notification email | 18:43 |
| sarob | mrmartin: there are two sean roberts for instance | 18:44 |
| mrmartin | nice | 18:44 |
| sarob | mrmartin: hard to believe i know | 18:44 |
| mrmartin | is it somebody else, right? | 18:44 |
| mrmartin | so you are not sharing a common email address | 18:44 |
| sarob | mrmartin: i think you want to key off their email address in export | 18:44 |
| sarob | mrmartin: no, some dude from england i think | 18:45 |
| mrmartin | ok. | 18:45 |
| sarob | mrmartin: just saying, name is going to be not unique enuf | 18:46 |
| mrmartin | it can happen | 18:46 |
| sarob | is kavit around? | 18:46 |
| sarob | he was working on the starter packs | 18:46 |
| sarob | i spoke with some HP peoples yesterday | 18:47 |
| mrmartin | the users are identified by ouath2 token, so if openstackid.org handles this well, then must work. | 18:47 |
| sarob | mrmartin: i was thinking for reporting, and json export | 18:47 |
| mrmartin | yeap, starter pack is a question here, the Finland user group leader was asking about that. | 18:47 |
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| sarob | susanna litwin from HP has big plans for getting involved with the openstack community | 18:48 |
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| mrmartin | sarob: share some details with us | 18:49 |
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| sarob | she already has hp starter packs and other very similar to ambassador stuff brewing | 18:49 |
| sarob | i asked her if she can help us get jump started | 18:49 |
| marcelodieder | sarob: yes. I also spoke with she about the packs to community | 18:49 |
| sarob | she is up for it | 18:49 |
| mrmartin | what is included in a HP starter pack? I guess we need some vendor independent thing. | 18:50 |
| sarob | she has been promoting the hp mvp group | 18:50 |
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| sarob | mrmartin: true | 18:50 |
| sarob | she has her own hp agenda | 18:50 |
| mrmartin | I'm a member of this MVP group, but to be honest, I don't know too much. | 18:51 |
| sarob | but she is very willing to advise us on how to do the similar activities for ambassadors | 18:51 |
| sarob | the short of it is | 18:51 |
| sarob | litwin has been doing user groups and community events for years | 18:51 |
| mrmartin | Tom or Stefano told something about a webshop where we could some coupons to order t-shirts etc. | 18:52 |
| mrmartin | I don't know the status of that. | 18:52 |
| mrmartin | but we see the demand from group leader side. | 18:53 |
| sarob | having her advise on the admin side of doing this stuff is where we have little experience | 18:53 |
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| sarob | i will follow up with her next week | 18:54 |
| mrmartin | I guess we need to put some usefull stuff into a starter pack. | 18:54 |
| sarob | yup | 18:54 |
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| sarob | i have little clue of what to put in it | 18:54 |
| sarob | she does | 18:54 |
| sarob | she understands the admin and logistics side | 18:55 |
| sarob | we understand the commmunity side | 18:55 |
| sarob | we can help each other here | 18:55 |
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| mrmartin | ok, for example, if we want to send out something, need to consider for example producing things regionaly, and for example sending stuff from EU for EU countries | 18:55 |
| sarob | like she was planning a MVP invite only meeting to discuss design | 18:55 |
| mrmartin | so we can avoid the administration and extra custom taxes | 18:56 |
| sarob | i advised that has to be public invite or no one will come | 18:56 |
| sarob | that kind of sharing stuff | 18:56 |
| sarob | mrmartin: ah, i didnt consider that | 18:56 |
| sarob | mrmartin: so some region starter packs should be locally sourced | 18:57 |
| marcelodieder | sarob: do you think we can talked with Suzanne about this? | 18:57 |
| egallen | For « gifts » I don’t think there is any taxes | 18:57 |
| sarob | the simple stuff always seems to be the hardest | 18:57 |
| mrmartin | sometimes it is easier to handle, but need to know local rules. | 18:57 |
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| marcelodieder | I think first we need decided what put in packs | 18:58 |
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| sarob | marcelodieder: agreed | 18:58 |
| mrmartin | egallen: the regulation here - Hungary - that I need to pay a customs investigation fee, and I guess over 20EUR or something value, I need to pay to 27% VAT | 18:59 |
| mrmartin | and over another limit I need to pay customs tax | 18:59 |
| sarob | i havent asked about the official group process yet :( | 18:59 |
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| mrmartin | the feature is in the portal, so we need to turn on a flag only. | 19:00 |
| marcelodieder | what is the actual status about packs? With Kavit right? | 19:00 |
| sarob | mrmartin: i still dont understand the how to official user group | 19:00 |
| * sarob me slow | 19:01 | |
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| mrmartin | so we have the feature in the portal, I can select whether a group is not-supported or offical | 19:01 |
| sarob | does anyone have a link to a wiki page or faq? | 19:01 |
| mrmartin | I guess the details was included in the google sheet shared by Tom. | 19:01 |
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| sarob | its just a list of places and columns https://docs.google.com/spreadsheets/d/1AjQnDbrPrXMHAJqdT-u0GNZK6ASlytP6an7orOaiUQs/edit#gid=0 | 19:03 |
| sarob | #link https://docs.google.com/spreadsheets/d/1AjQnDbrPrXMHAJqdT-u0GNZK6ASlytP6an7orOaiUQs/edit#gid=0 | 19:03 |
| mrmartin | check the Intstructions tab | 19:03 |
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| mrmartin | https://etherpad.openstack.org/p/OfficialUserGroupProcess | 19:03 |
| sarob | okay, i didnt see the tab | 19:04 |
| sarob | i dimly remember this etherpad | 19:04 |
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| sarob | #info official user group process https://etherpad.openstack.org/p/OfficialUserGroupProcess | 19:05 |
| sarob | #info official user group scorecard https://docs.google.com/spreadsheets/d/1AjQnDbrPrXMHAJqdT-u0GNZK6ASlytP6an7orOaiUQs/edit#gid=619550744 | 19:06 |
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| sarob | so we need to start getting groups in our region to become official | 19:06 |
| sarob | i will start with my group first :/ | 19:06 |
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| sarob | i think i pass... | 19:07 |
| mrmartin | we did a review for EU groups with egallen | 19:07 |
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| sarob | mrmartin: how'd that go? | 19:08 |
| mrmartin | need to check, but as I remember, France, Switzerland and Hungary passed | 19:08 |
| sarob | cool | 19:08 |
| mrmartin | the requirements are a bit strict | 19:08 |
| egallen | I’ve a contact with most of the organisers, we have to be sure that groups are independents from companies, in some contries there is 2 groups | 19:09 |
| mrmartin | for example if a group not doing regular meetings | 19:09 |
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| sarob | so how does a group "Agreed to Social Media and Event Policy" | 19:09 |
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| sarob | just cover #link http://www.openstack.org/brand/event-policy/ | 19:10 |
| sarob | ? | 19:10 |
| mrmartin | this can be a feature request for the portal | 19:11 |
| sarob | ah second paragraph has good information | 19:11 |
| sarob | im not sure i have ever seen this page before | 19:11 |
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| sarob | who ever goes to the branding site? | 19:11 |
| sarob | makes some sense | 19:12 |
| mrmartin | if somebody creates a new group now, we have this checkbox: I have read and agree the Terms and Conditions and OpenStack Event Policy | 19:12 |
| sarob | with a link to this page? | 19:12 |
| mrmartin | but for existing groups I guess nobody approved that formaly. | 19:12 |
| mrmartin | yes. | 19:12 |
| sarob | mrmartin: yeah, i dont remember seeing it, but i like what it says | 19:13 |
| sarob | once you get groups fully up, you can route this stuff back into groups | 19:13 |
| sarob | we should include a link to this on the event sites themselves | 19:14 |
| sarob | i rant on this all the time with sponsors | 19:14 |
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| sarob | we have gone a bit long | 19:16 |
| mrmartin | I think sponsorship is not evil, but direct product marketing and sales speech is not so good. | 19:16 |
| mrmartin | ok. | 19:16 |
| mrmartin | when will be the next meeting? | 19:17 |
| sarob | should we conclude or continue a bit more? | 19:17 |
| egallen | Just one thing : Do we submit an Ambassador talk for the Vancouver summit like in Paris ? | 19:17 |
| sarob | good question | 19:17 |
| mrmartin | egallen +1 | 19:17 |
| sarob | egallen: yes we should | 19:17 |
| mrmartin | do it | 19:17 |
| mrmartin | who will submit the proposal? | 19:17 |
| sarob | another meet the ambassadors | 19:17 |
| sarob | any of us can do it | 19:18 |
| sarob | just make sure you add the other ambassadors as speakers then any can see it and edit | 19:18 |
| mrmartin | egallen: can you do it? | 19:18 |
| marcelodieder | We talk in the meeting on the last summit to speach about the groups stats... | 19:18 |
| marcelodieder | We can provide feedback about the user group | 19:18 |
| mrmartin | we will have stats soon | 19:18 |
| marcelodieder | mrmartin: yeah | 19:19 |
| sarob | whats our group big accomplishments we want to promote? | 19:19 |
| sarob | its something to think about | 19:19 |
| sarob | 90% user groups official | 19:19 |
| mrmartin | need to finish this starter group | 19:19 |
| mrmartin | the official group status | 19:19 |
| sarob | groups portal all fixed up | 19:19 |
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| mrmartin | new groups | 19:19 |
| egallen | We can start an etherpad for the meet the ambassadors Vancouver : https://etherpad.openstack.org/p/meet-the-OpenStack-ambassadors-Vancouver | 19:20 |
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| sarob | how about promoting how active users are in the user groups | 19:20 |
| sarob | and how its increasing | 19:20 |
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| marcelodieder | we can get feedbacks with leaders groups about users, numbers events, meetups... | 19:21 |
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| marcelodieder | I can do a GForm to get stats from this groups. | 19:22 |
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| mrmartin | marcelodieder: we can get most of the stats from the groups portal data | 19:22 |
| sarob | the kind of active to total members | 19:22 |
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| marcelodieder | yes, but others stas that are not in the portal | 19:23 |
| sarob | i think success looks like larger and larger numbers of active members | 19:23 |
| mrmartin | ok, let's start to collect what type of data we want to collect | 19:23 |
| marcelodieder | users, events, users in the last year | 19:23 |
| sarob | it doesnt have to come from the portal right away | 19:23 |
| sarob | true that too | 19:23 |
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| sarob | sfo 4,500 members with 447 active members | 19:24 |
| mrmartin | yeap, London have around 700members with 60 active | 19:24 |
| sarob | 164 events over the pass two plus years | 19:24 |
| marcelodieder | So, active users, new users (last year), number events/meetups, next events | 19:25 |
| marcelodieder | sarob: cool! | 19:25 |
| sarob | it would be very cool to jam all of our stats together on stage and show what impact | 19:25 |
| mrmartin | 10% active | 19:25 |
| sarob | the user groups have | 19:25 |
| sarob | making a difference | 19:26 |
| marcelodieder | yes. And we can compare with the next summit. Tokyo. | 19:26 |
| mrmartin | we could try to find out a way to raise the conversion rate based on actual registered numbers. if you can raise 10%, you can double the number of actives. | 19:26 |
| sarob | talk= ambassadors making a difference in the community | 19:27 |
| sarob | or something like that | 19:27 |
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| egallen | OK | 19:27 |
| mrmartin | we are 30minutes over | 19:28 |
| mrmartin | when will be the next meeting? | 19:28 |
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| sarob | hold a sec | 19:28 |
| sarob | next meeting #link https://wiki.openstack.org/wiki/Meetings#OpenStack_Ambassadors_Meeting | 19:29 |
| sarob | would be the third tuesday at 0800 GMT | 19:29 |
| egallen | sarob: can you add a link and action for the Vancouver summit | 19:29 |
| mrmartin | next week tuesday? | 19:30 |
| sarob | #action egallen will create the vancouver ambassador talk and add the rest of the ambassadors as speakers | 19:30 |
| sarob | mrmartin: thats the plan | 19:30 |
| mrmartin | jan 20 | 19:30 |
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| sarob | mrmartin: we should catch those that this time is bad | 19:30 |
| mrmartin | ok, and share the result of this meeting | 19:31 |
| sarob | mrmartin: yup | 19:31 |
| mrmartin | awesome | 19:31 |
| sarob | we are late | 19:31 |
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| sarob | anything else until next week? | 19:31 |
| egallen | no | 19:32 |
| mrmartin | nothing, that's all from my side. | 19:32 |
| sarob | the ICS file is screwed up for this meeting, so ignore that for right now | 19:32 |
| marcelodieder | no | 19:32 |
| sarob | excelllllent | 19:32 |
| sarob | until next time people | 19:32 |
| mrmartin | have a good day / night | 19:32 |
| egallen | Bye | 19:32 |
| marcelodieder | good weekend! | 19:32 |
| sarob | g'day ozstacker | 19:32 |
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| sarob | #endmeeting | 19:33 |
| *** openstack changes topic to "OpenStack Meetings || https://wiki.openstack.org/wiki/Meetings" | 19:33 | |
| openstack | Meeting ended Fri Jan 16 19:33:17 2015 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 19:33 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/ambassadors/2015/ambassadors.2015-01-16-18.00.html | 19:33 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/ambassadors/2015/ambassadors.2015-01-16-18.00.txt | 19:33 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/ambassadors/2015/ambassadors.2015-01-16-18.00.log.html | 19:33 |
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