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| VW | I am here, but have to step away for just a couple of minutes | 18:02 |
|---|---|---|
| VW | start without me | 18:02 |
| spotz | NO!!!!!! :) | 18:03 |
| aprice | haha | 18:04 |
| aprice | o/ | 18:04 |
| leong | o/ | 18:04 |
| eumel8 | o/ | 18:04 |
| spotz | leong zioproto mrhillsman - Anyone about? Cause otherwise we need to wait until he gets back | 18:04 |
| mrhillsman | hey | 18:04 |
| spotz | woot people:) | 18:04 |
| leong | :) | 18:04 |
| jamesmcarthur | o/ | 18:05 |
| mrhillsman | anyone else want to take opp to chair meeting? | 18:05 |
| spotz | mrhillsman: I'm running the 2:00:) | 18:05 |
| mrhillsman | hehe, ok | 18:05 |
| josephrsandoval | o/ | 18:05 |
| mrhillsman | #startmeeting uc | 18:05 |
| openstack | Meeting started Mon May 7 18:05:49 2018 UTC and is due to finish in 60 minutes. The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot. | 18:05 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 18:05 |
| *** openstack changes topic to " (Meeting topic: uc)" | 18:05 | |
| openstack | The meeting name has been set to 'uc' | 18:05 |
| mrhillsman | #topic Roll Call | 18:06 |
| *** openstack changes topic to "Roll Call (Meeting topic: uc)" | 18:06 | |
| mrhillsman | o/ | 18:06 |
| eumel8 | o/ | 18:06 |
| leong | o/ | 18:06 |
| spotz | o/ | 18:06 |
| aprice | o/ | 18:06 |
| josephrsandoval | o/ | 18:06 |
| ashferg | o/ | 18:06 |
| mrhillsman | thanks everyone for joining | 18:06 |
| mrhillsman | #link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee | 18:07 |
| mrhillsman | #topic Vancouver Summit Board Presentation | 18:08 |
| *** openstack changes topic to "Vancouver Summit Board Presentation (Meeting topic: uc)" | 18:08 | |
| mrhillsman | #link https://docs.google.com/presentation/d/1-xQApxg3xY3jBagID3PO1MCJiFYPaAw8yHmFdtMj8Pc | 18:08 |
| mrhillsman | if you have any issue getting access please let me know | 18:08 |
| leong | i included a few updates from various teams/wgp/sig | 18:08 |
| mrhillsman | hopefully folks have had a chance to review, if not, perfectly ok, thx for the updates leong | 18:08 |
| leong | generally each page includes current chair, past 6mth achievement, future plan, and challenge | 18:09 |
| jamesmcarthur | So a little more info on this. The UC has a 40 minute presentation slot on the Board agenda. | 18:09 |
| jamesmcarthur | Not sure if you'll have time to go over updates for every team/wgp/sig + the general UC agenda. | 18:10 |
| jamesmcarthur | But I think it's good to include it in there in any case | 18:10 |
| jamesmcarthur | It's looking great so far :) | 18:10 |
| spotz | jamesmcarthur: Can we make the deck available for folks after? | 18:11 |
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| jamesmcarthur | Yes, for sure. | 18:11 |
| leong | jamesmcarthur: i think whoever present the data can quickly scan through the content (if time is limited), we can just leave the info there so anyone can always come back and look for more details | 18:11 |
| leong | i assume that the decks will be shared to the board | 18:11 |
| mrhillsman | VW and myself spoke with spotz here last week and we are going to more so push through the presentation pretty quickly | 18:11 |
| leong | mrhillsman: +1 | 18:11 |
| jamesmcarthur | leong: yes, i think we can just put a PDF up somewhere | 18:11 |
| jamesmcarthur | mrhillsman: awesome | 18:12 |
| mrhillsman | and after the general update use the data leong captured and anything here re the two questions in the agenda under this topic to present | 18:12 |
| mrhillsman | as requests/help wanted/things to keep an eye on | 18:12 |
| VW | ok - back | 18:13 |
| VW | sorry | 18:13 |
| mrhillsman | we have until 5/15 to ensure we lock down what we want to accomplish during the 40 minute slot specifically and the entire joint meeting overall | 18:14 |
| leong | 1 week reamins | 18:14 |
| mrhillsman | ^ | 18:14 |
| leong | the By Berlin deck is still blank :-) | 18:14 |
| mrhillsman | yep, a bit on purpose there | 18:15 |
| leong | whatare we going to pick up a | 18:15 |
| mrhillsman | so imo, we have quite a bit of stuff we are providing in the update, which is ok, but if we can narrow down 3 things that would be good | 18:16 |
| leong | ? | 18:16 |
| mrhillsman | in terms of the until berlin | 18:16 |
| leong | what's the plan there? are we going to pick up a few priority from the Committee Goal | 18:16 |
| leong | mrhillsman: +1 | 18:16 |
| mrhillsman | right | 18:16 |
| mrhillsman | a few priorities, that we can track until berlin, and if we would like any eyes from the other governing bodies, present our concerns/requests to them | 18:17 |
| VW | for example - 1 priority for Berline would be to convert meetup/OSDays/Ops Midcycle output into at least one Forum session for Berlin | 18:18 |
| spotz | That would be a good one considering the joint event in September | 18:19 |
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| mrhillsman | yep, added to notes section of berlin slide | 18:19 |
| mrhillsman | so we are 20 minutes in and i think we have a good base for the deck | 18:20 |
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| mrhillsman | can we all review this week, finalize during next meeting? | 18:20 |
| mrhillsman | then we can provide to alan for the final agenda? | 18:20 |
| jamesmcarthur | yes sir | 18:20 |
| VW | yep | 18:20 |
| VW | works for me | 18:20 |
| josephrsandoval | yes | 18:21 |
| mrhillsman | ok that sounds great | 18:21 |
| leong | +1 | 18:21 |
| mrhillsman | anything else on this topic? | 18:21 |
| VW | nope - good here | 18:21 |
| spotz | yep good | 18:22 |
| mrhillsman | #topic User Survey | 18:22 |
| *** openstack changes topic to "User Survey (Meeting topic: uc)" | 18:22 | |
| mrhillsman | aprice or jamesmcarthur ? | 18:22 |
| aprice | yep - I can provide an update | 18:22 |
| aprice | first, thank you all for testing the survey and providing feedback. We were able to update the pieces that were confusing and finalize the survey. | 18:23 |
| mrhillsman | thank you and the rest of the team for your hard work :) | 18:23 |
| aprice | also thank you to eumel8 & the translation team for their work, as well | 18:23 |
| spotz | +1 | 18:23 |
| jamesmcarthur | +1 | 18:24 |
| aprice | we are ready to launch so I am drafting language for the MLs today - would any member of the UC be willing to send to the Ops and UC ML? | 18:24 |
| eumel8 | aprice: at your service :) | 18:24 |
| spotz | aprice: I can send it out to those | 18:24 |
| aprice | we have chatted briefly about some of the comms for the survey coming from one of you to show how involved the UC is with the survey. | 18:24 |
| VW | I can email for you aprice | 18:24 |
| VW | unless spotz, leong or mrhillsman is just dying to do so | 18:25 |
| aprice | haha | 18:25 |
| VW | oh - she beat me | 18:25 |
| mrhillsman | #action spotz send out survey announcement from aprice to UC and Ops ML | 18:25 |
| VW | go for it spots | 18:25 |
| VW | s/spots/spotz | 18:25 |
| spotz | vw I'm good at spamming the lists:) | 18:25 |
| aprice | this will also be something we want to promote heavily in vancouver - so any help with spreading the word is of course appreciated | 18:25 |
| spotz | I'll wear my user survey t-short one day:) | 18:26 |
| aprice | as far as a deadline, we are going to aim for the first week of August after some of the July OpenStack Days have wrapped up | 18:26 |
| jamesmcarthur | One other thing... if you h appen to know of a company that is not currently engaged on the MLs, but you know have a large cloud... | 18:26 |
| jamesmcarthur | please please reach out to them :) | 18:26 |
| aprice | ahead of that time, I will work with community members who would like to join yall in reviewing the survey data and input | 18:26 |
| aprice | jamesmcarthur: +1 | 18:26 |
| jamesmcarthur | and/or send them our way and we can discuss with them | 18:26 |
| aprice | I'll circulate the full comms plan via email today as we do extensively promote it to our database of operators as well | 18:27 |
| mrhillsman | ++ | 18:27 |
| aprice | any questions re: the survey? | 18:27 |
| VW | jamesmcarthur: I know of one that hopes to have a large cloud. I'll be putting some of their folks in touch with you in Vancouver | 18:27 |
| jamesmcarthur | that's great | 18:27 |
| jamesmcarthur | :) | 18:28 |
| aprice | on a quick side note re: that topic.... | 18:28 |
| aprice | one of the things that we have done historically is reach out to new / potential users who are attending teh summit to set up short, 30-minute meetings to learn how we can better support them | 18:28 |
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| aprice | i know everyone's summit schedules are slammed, but if anyone would like to join, please let me or jamesmcarthur know. i think it would be a great way to get operators more involved in the community :) | 18:29 |
| VW | aprice, I can likely help | 18:29 |
| mrhillsman | i have fortunately kept my schedule pretty clear | 18:29 |
| josephrsandoval | i'm available as well | 18:29 |
| jamesmcarthur | VW: mrhillsman: this is one of those things that we discussed in Dublin | 18:29 |
| aprice | awesome!! | 18:29 |
| mrhillsman | so please let us know of the time(s) and would love to attend | 18:29 |
| mrhillsman | awesome | 18:29 |
| aprice | thanks josephrsandoval VW and mrhillsman!! | 18:29 |
| spotz | I'm going to figure out what my actual schedule is, then I can | 18:30 |
| aprice | i am starting outreach this week and will keep yall updated | 18:30 |
| jamesmcarthur | thanks aprice: !! | 18:30 |
| mrhillsman | awesome | 18:30 |
| aprice | that's all from me | 18:30 |
| mrhillsman | appreciate it | 18:30 |
| aprice | np | 18:30 |
| mrhillsman | do we have any other questions/concerns/comments on this topic? | 18:31 |
| spotz | nope | 18:31 |
| mrhillsman | #topic LCOO Review | 18:31 |
| *** openstack changes topic to "LCOO Review (Meeting topic: uc)" | 18:31 | |
| mrhillsman | so, i understand if this is a "where did this come from" thing | 18:32 |
| mrhillsman | i was pinged last week during a tc office hours slot | 18:32 |
| mrhillsman | reading through the two threads there | 18:33 |
| mrhillsman | and listening to the office hours | 18:33 |
| mrhillsman | there were quite a few things that stood out to me | 18:33 |
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| mrhillsman | i think it makes sense for us to ensure we are supporting the lcoo appropriately | 18:34 |
| mrhillsman | as with any other uc governed entity of course | 18:34 |
| mrhillsman | one thing we ask is how the uc can help to these wg/teams/sigs and i think there are a few things in those threads that we should consider | 18:35 |
| VW | OK | 18:35 |
| mrhillsman | for me, monthly meeting for them with uc, we have discussed but maybe should move on it | 18:36 |
| mrhillsman | wg/team/sig chairs meeting at summit/community-wide events | 18:36 |
| mrhillsman | alternative means of communication | 18:36 |
| mrhillsman | etc | 18:36 |
| jamesmcarthur | So you're proposing to have a monthly meeting with the LCOO or with each UC governed entity? | 18:37 |
| mrhillsman | with wg/team chairs | 18:37 |
| jamesmcarthur | ah, ok - that makes sense | 18:38 |
| mrhillsman | we discussed this but have not voted, taken actionable steps, as of yet, we tried but did not keep it up, i think mainly because of low attendance | 18:38 |
| jamesmcarthur | And a solid idea. | 18:38 |
| mrhillsman | but that is probably not a good reason :) | 18:38 |
| mrhillsman | there was quarterly or monthly, i think quarterly may be too spread out | 18:38 |
| mrhillsman | alternating monthly times seems reasonable | 18:39 |
| aprice | mrhillsman: would this be a net new meeting or a UC meeting that is once a month focused on WG leader topics? | 18:39 |
| jamesmcarthur | Broadening it to an office hours style thing and inviting others besides just Chairs might be of use as well? | 18:39 |
| mrhillsman | uc meeting | 18:39 |
| VW | yes, and every other one could be apac friendly | 18:39 |
| mrhillsman | yep | 18:39 |
| VW | even if it takes us out of our normal 14:00/18:00 cycle some | 18:39 |
| aprice | cool | 18:40 |
| mrhillsman | so that is one, right, figuring out a once a month process for wg/team focused time | 18:41 |
| mrhillsman | we have about 18 minutes left | 18:41 |
| spotz | set aside maybe the first 20-30 and then regular business | 18:41 |
| mrhillsman | so two things here, there are some legitimate concerns with lcoo operation and we should be informed about these and ensure there is alignment | 18:42 |
| mrhillsman | threads are pretty informative along with looking at lcoo things | 18:42 |
| mrhillsman | in addition to that, it is quite possible some of the concern is a direct result of uc not addressing something | 18:43 |
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| mrhillsman | like, lcoo use of slack, invite only, webex, irc logs are hard to parse for certain folks, etc | 18:44 |
| mrhillsman | we should circle back on this post summit maybe | 18:44 |
| VW | all of those were brought up as issues when they first proposed the group. in fairness, that was pre-expanded UC, so I know the three folks on it back then were super swamped | 18:45 |
| mrhillsman | and take it as one lens of many to look through | 18:45 |
| VW | largely because they were also trying to get the approval for the model we have now | 18:45 |
| mrhillsman | yep | 18:45 |
| mrhillsman | totally understand, that's why i'm not making any judgment good/bad | 18:45 |
| jamesmcarthur | I know the LCOO folks are looking for some guidance on how to get other people on board. | 18:45 |
| VW | agreed | 18:45 |
| jamesmcarthur | I think whatever the UC can do to help integrate them into the community, it would go over very well. | 18:46 |
| mrhillsman | ++ | 18:46 |
| jamesmcarthur | The Slack thing is tough.... but there are some options if they prefer to stick with Slack. | 18:46 |
| spotz | Maybe we can try to touch base with some members in Vancouver | 18:47 |
| mrhillsman | ^ | 18:47 |
| jamesmcarthur | ++ | 18:47 |
| aprice | +1 | 18:47 |
| mrhillsman | and other wg/team members | 18:47 |
| spotz | +1 | 18:47 |
| VW | yes, if you don't know Jimmy, you should meet him | 18:47 |
| VW | not our Jimmy here - the LCOO Jimmy | 18:47 |
| VW | good dude | 18:47 |
| jamesmcarthur | Jamie? | 18:48 |
| aprice | Jamey** | 18:48 |
| mrhillsman | yeah, myself, andy, and him had an hour conversation after a pwg meeting last year | 18:48 |
| jamesmcarthur | Jamey | 18:48 |
| VW | oh - derp | 18:48 |
| VW | yeah | 18:48 |
| jamesmcarthur | If you don't know me, you should also meet me. I'm very nice. | 18:48 |
| aprice | I like the idea around meeting members of different wgs / teams, because I know that the leaders of the financial team aren't coming, but we have quite a few banks and insurance companies attending | 18:49 |
| spotz | jamesmcarthur: And modest:) | 18:49 |
| jamesmcarthur | lol | 18:49 |
| mrhillsman | i do not know the right phrase/terminology but i think reading through the thread and considering uc purpose in a broader sense as it relates is a good exercise prior to talking with our constituents | 18:49 |
| mrhillsman | as we move forward in the different goals and what not pre/post vancouver | 18:49 |
| leong | aprice: i am in the financial team weekly meeting :-) | 18:50 |
| jamesmcarthur | I agree with this 100%. I think it's a good opportunity for the UC to define a broader role in the community. | 18:50 |
| mrhillsman | 10 minutes left | 18:50 |
| mrhillsman | anything else on this topic? | 18:50 |
| mrhillsman | we can of course discuss in this channel outside this meeting time ;) | 18:50 |
| spotz | jamesmcarthur: Is a mail going out about the breakfast? I couldn't find it on the schedule and we definitely need to advertise that | 18:51 |
| jamesmcarthur | mrhillsman: maybe a good idea to define this ahead of the board presentation? | 18:51 |
| jamesmcarthur | We will add it in the next communication. | 18:51 |
| jamesmcarthur | And yes, I will add to the schedule :) | 18:51 |
| spotz | :) | 18:51 |
| mrhillsman | ++ jamesmcarthur | 18:51 |
| mrhillsman | can you elaborate a bit more on your statement | 18:51 |
| mrhillsman | what should we define | 18:51 |
| jamesmcarthur | mrhillsman: I think if the UC could define the way that they want to help guide SIGs/Teams/WGs | 18:52 |
| mrhillsman | thx | 18:52 |
| jamesmcarthur | In a fairly concise statement with a few bullet points | 18:52 |
| jamesmcarthur | Would be good to add to teh slide deck | 18:52 |
| VW | agreed | 18:53 |
| jamesmcarthur | Like "We see there could be X problems with these gropus and we'd like to help in Y ways" | 18:53 |
| jamesmcarthur | It's tough from a language perspective, b/c don't want to sound like you'er taking over | 18:53 |
| jamesmcarthur | But I think this is well within the purview of the UC, and it's a good opportunity to try and flesh out a plan. | 18:54 |
| spotz | Maybe a reminder of guidelines, what we can offer in ways of support, etc? | 18:54 |
| mrhillsman | i added a slide after the wg/team/sig updates | 18:54 |
| jamesmcarthur | ++ | 18:54 |
| jamesmcarthur | mrhillsman, VW, let me know if I can help wiht this at all :) | 18:54 |
| mrhillsman | will updated notes section | 18:54 |
| mrhillsman | please do :) | 18:54 |
| mrhillsman | if anyone does not have edit privs on the deck that needs/wants it please let me know | 18:55 |
| mrhillsman | apologies ahead of time | 18:55 |
| mrhillsman | i believe everyone should be able to edit | 18:55 |
| mrhillsman | 4 minutes :) | 18:56 |
| mrhillsman | anything else on this? | 18:56 |
| VW | I'm good on the preso | 18:56 |
| VW | I can edit | 18:56 |
| VW | and I'm good on the meeting | 18:56 |
| jamesmcarthur | great work and thanks for calling attention to this mrhillsman: | 18:57 |
| VW | thanks for driving mrhillsman | 18:57 |
| mrhillsman | most welcome | 18:57 |
| mrhillsman | #topic Other Business | 18:57 |
| *** openstack changes topic to "Other Business (Meeting topic: uc)" | 18:58 | |
| mrhillsman | feel free to drop any topic in before we end :) | 18:58 |
| mrhillsman | 60 seconds lol | 18:58 |
| ashferg | oh me, me! | 18:58 |
| spotz | heheh | 18:58 |
| ashferg | quick plug of the agenda for the Ambassador/UG leader sesstion.. | 18:59 |
| ashferg | which is formally on the schedule as “Community Leadership Planning Session” FYI | 18:59 |
| ashferg | https://etherpad.openstack.org/p/YVR-UG-Ambassador | 18:59 |
| spotz | I'll go add it to my list:) | 18:59 |
| ashferg | I dropped our working agenda in the top of this, if y’all want to take a look | 18:59 |
| mrhillsman | ++ | 18:59 |
| ashferg | feel free to add anything that might be a hot topic for discussion | 19:00 |
| mrhillsman | should be exciting | 19:00 |
| ashferg | i know there are a lot of minor things from folks later on in the etherpad, but i just don’t think we’ll have time for a lot of them, but if there’s a common thread you see, please call it out! :) | 19:00 |
| spotz | thanks ashferg | 19:00 |
| mrhillsman | going to end meeting but please feel free to continue | 19:00 |
| ashferg | thanks! | 19:01 |
| mrhillsman | #endmeeting | 19:01 |
| aprice | thanks everyone! | 19:01 |
| *** openstack changes topic to "Open Discussion (Meeting topic: uc)" | 19:01 | |
| openstack | Meeting ended Mon May 7 19:01:06 2018 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 19:01 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-05-07-18.05.html | 19:01 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-05-07-18.05.txt | 19:01 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-05-07-18.05.log.html | 19:01 |
| mrhillsman | if we have anything else please discuss | 19:01 |
| mrhillsman | we can append the uc page with eavesdrop link | 19:01 |
| mrhillsman | did you have more ashferg | 19:02 |
| spotz | Or come to the diversity meeting:) | 19:02 |
| mrhillsman | :) | 19:02 |
| ashferg | nope, just that! | 19:02 |
| mrhillsman | cool | 19:02 |
| mrhillsman | thx everyone! | 19:02 |
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| jamesmcarthur | Hey all - feel free to suggest some text on this: https://www.openstack.org/summit/vancouver-2018/summit-schedule/events/21837/user-committee-breakfast-meet-and-greet | 19:07 |
| jamesmcarthur | We will plug this in our next email, but maybe would be good to have a UC member send to the lists? | 19:08 |
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| VW | I think it would be good for one of us to send | 19:11 |
| VW | "Come Join us" versus " come join them" | 19:11 |
| spotz | I'll read after the meeting | 19:17 |
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| jamesmcarthur | danke | 19:19 |
| jamesmcarthur | I'm trying to perpetuate the "us" vs "them" mentality | 19:20 |
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| jamesmcarthur | just kidding | 19:21 |
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| mrhillsman | hehe | 19:36 |
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| spotz | jamesmcarthur: Come meet with the User Committee and learn how they can help? | 19:45 |
| mrhillsman | "and learn how they can help?" i think this relays a what we will do versus what you need us to do | 19:46 |
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| *** ChanServ sets mode: +o VW | 19:47 | |
| jamesmcarthur | how we can help? | 19:47 |
| jamesmcarthur | this is actually what I said on the site: | 19:47 |
| jamesmcarthur | Curious to meet the newest members of the User Committee? Have burning questions about user or operator related things? Want the latest on the User Survey? | 19:48 |
| jamesmcarthur | Join us and let us know how the User Committee can help support you! | 19:48 |
| mrhillsman | I started writing something, here is one piece, "This will be a great time to speak to the User Committee and get the support you need. | 19:48 |
| jamesmcarthur | basically, how can we help support you | 19:48 |
| mrhillsman | yeah, i looked at the site | 19:48 |
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| mrhillsman | or 'get the support you want.' | 19:49 |
| mrhillsman | need may be well, needy hehe | 19:49 |
| mrhillsman | We are very excited to be in Vancouver at the Summit and even more excited to have the chance to meet others in the community. One opportunity to do so is a breakfast/meet and greet happening Thursday morning from 7:30 - 9:00am | 19:49 |
| mrhillsman | idk | 19:50 |
| mrhillsman | trying to position it as, we are excited, would love to join you at the breakfast/meet&greet, and by the way, would love to know how we can help you succeed in the community | 19:51 |
| mrhillsman | "words are difficult" - Matt Van Winkle | 19:51 |
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| spotz | yeah trying to make it active and inviting | 19:57 |
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| aprice | VW mrhillsman spotz leong: we just published a tweet promoting the user survey: https://twitter.com/OpenStack/status/993589356312088577 | 20:35 |
| aprice | appreciate any and all help promoting :) | 20:35 |
| spotz | Yeah already re-tweeted. Have one wording thing for you on that email | 20:36 |
| aprice | yep - just responded | 20:38 |
| aprice | thank you! | 20:38 |
| spotz | Want me to send? | 20:39 |
| jamesmcarthur | mrhillsman: how about something like: The User Committee looks forward to meeting faces new and old at the Vancouver Summit. We are hosting a breakfast / meet & greet Thursday morning from 7:30-9am. Let's talk all things OpenStack User over coffee and a proper Vancouver breakfast. | 20:41 |
| spotz | jamesmcarthur: Oh that's nice | 20:43 |
| aprice | spotz: yeah, if you could that would be great | 20:45 |
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| spotz | aprice: done | 20:45 |
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| aprice | spotz: thank you!!! | 20:48 |
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| mrhillsman | ++ jamesmcarthur | 21:01 |
| spotz | Poor bouncing jamesmcarthur | 21:02 |
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| jamesmcarthur | doh | 21:03 |
| jamesmcarthur | what did I miss? | 21:04 |
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