20:00:21 <ekhugen> #startmeeting wos_mentoring
20:00:26 <openstack> Meeting started Wed Sep 20 20:00:21 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:27 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:29 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:32 <diablo_rojo> Hello :)
20:00:41 <ekhugen> Hi Kendall, how are you?
20:00:50 <diablo_rojo> ekhugen, busy as ever :) But good.
20:00:57 <diablo_rojo> Yourself?
20:01:01 <ekhugen> how was the PTG?
20:01:23 <ekhugen> yep, about the same.  Pretty sad to be stuck in office today, it’s all kinds of hot and sunny and beautiful outside
20:01:47 <diablo_rojo> PTG was good! Went super fast as always
20:02:22 <diablo_rojo> This weekend I head to London for OSD UK
20:02:29 <ekhugen> oh wow, nice!
20:02:33 <ekhugen> I’ve never been to London
20:03:27 <ekhugen> I wonder if it will just be the two of us today, Nicole said she couldn’t make it and I didn’t hear anything from Megan or Amrith
20:04:22 <diablo_rojo> Could be.
20:05:23 <ekhugen> But yeah, for speed mentoring, do we just want to have the signup form ask: 1. mentor or mentee 2. career or technical 3.email?
20:06:31 <diablo_rojo> I think we just sign up mentors
20:06:46 <diablo_rojo> Did we register mentees last time?
20:07:47 <ekhugen> I think last time we did register mentees, so we’d have a rough idea of how many people were going to come
20:08:11 <ekhugen> but we don’t have to, especially since we don’t have a sponsor doing giveaways, maybe that’s not necessary
20:08:46 <diablo_rojo> Okay. I wonder if we can do them separately like have the mentee registration on the summit schedule page and then send out a formstack survey to siign up mentors
20:08:53 <diablo_rojo> so as to keep them separate?
20:09:57 <ekhugen> sure, we could do that, I wonder if we could just reuse the formstack for mentors from last time
20:10:58 * ekhugen looks through her email for the link
20:11:33 <ekhugen> https://openstackfoundation.formstack.com/forms/boston_woo_speed_mentoring_baseballcard_info
20:12:25 <diablo_rojo> Good starting place.
20:12:35 <diablo_rojo> Are we going to try to do the baseball cards again?
20:12:44 <diablo_rojo> If not I think we can cut it down a lot
20:13:23 <ekhugen> that’s a good question, we’d need someone to print them and bring them to the summit, I’m not sure if Amrith has time to do that
20:14:13 <diablo_rojo> Good point.
20:14:20 <diablo_rojo> I'm not sure I would have time either.
20:14:53 <ekhugen> Yeah, maybe go with something easier, like nametags for mentors or something
20:15:47 <diablo_rojo> Yeah
20:16:07 <diablo_rojo> I guess we will need to go to the ML with this since no one else is here to voice and opinion :)
20:16:27 <ekhugen> so yeah, maybe we make the mentor survey name, email, job title and career or technical
20:17:01 <ekhugen> I can send a note to the listserv with that info today
20:18:15 <ekhugen> anything else we should discuss here about speed mentoring?
20:19:55 <ekhugen> we should probably put out a call for mentors once we have the signup forms
20:19:56 <diablo_rojo> Don't think so
20:20:05 <diablo_rojo> I can draft that today/tomorrow
20:20:22 <ekhugen> thanks!
20:20:35 <ekhugen> how about long term mentoring, do we need to start thinking about check ins with the matches?
20:23:02 <diablo_rojo> Yeah its been about a month since the first matches
20:23:29 <diablo_rojo> I think we still have a few unmatched people, but I figure we can match them after we do checkins
20:23:33 <ekhugen> so how do you want to work check ins?
20:23:54 <diablo_rojo> Emails I would say. Do we have a form letter for that?
20:24:11 * ekhugen looks through her emails
20:24:44 <ekhugen> Last time we did
20:24:48 <ekhugen> Hello,
20:24:49 <ekhugen> Happy New Year! We hope that this note finds everyone well. We're just checking to see how you're doing in your mentoring relationships. Please let us know if your contact with your mentor/mentee has stopped for any reason or if you have any questions.
20:24:50 <ekhugen> We also wanted to ask if there are any mentors or mentees who would be interested in talking about their experiences at the Boston summit. If so, please contact Anne McCormick (amccormi@cisco.com).
20:24:51 <ekhugen> Thanks so much!
20:24:52 <ekhugen> Sincerely,
20:24:53 <ekhugen> The OpenStack Mentoring Team
20:25:27 <diablo_rojo> Interesting okay pretty simple then
20:25:56 <ekhugen> I mean, we could add some lines pointing them to the guides
20:26:13 <ekhugen> or giving them suggestions that they should’ve had a meeting so far or something
20:26:43 <diablo_rojo> Yeah, some general pointers
20:28:28 <diablo_rojo> Do you have time to draft something/send the emails?
20:28:34 <diablo_rojo> Or not really?
20:30:09 <ekhugen> I think I can, I’d probably just add another sentence or two like: “You’ve hopefully had at least one meeting so far and are getting to know each other’s goals.  If your mentoring relationship is stuck or you’re looking to take it to the next level, check out our mentor and mentee guides <links>.  “
20:30:25 <ekhugen> I’d probably just send out one email to everyone (bcc of course)
20:30:37 <diablo_rojo> Yeah that works.
20:31:01 <diablo_rojo> I might add one more thing about if they haven't gotten responses from their mentor/mentee to reply and we can rematch them
20:31:50 <ekhugen> Please let us know if your contact with your mentor/mentee has stopped for any reason, if you never heard from your mentor/mentee, or if you have any questions.
20:31:52 <ekhugen> ?
20:32:05 <diablo_rojo> Yeah that sounds good
20:32:13 <diablo_rojo> Sweet and simple
20:32:23 <ekhugen> okay, yep, I can do that today or early tomorrow
20:32:29 <diablo_rojo> Coolio
20:32:35 <ekhugen> anything else?
20:32:38 <spotz> boo
20:32:47 <diablo_rojo> spotz, ?
20:32:50 <diablo_rojo> Oh
20:32:53 <spotz> :)
20:33:05 <diablo_rojo> I thought you were displeased with something
20:33:10 <diablo_rojo> not announcing your presence
20:33:11 <diablo_rojo> :)
20:33:20 <spotz> But seeing where I poked in never heard from my mentee, feel free to reassign me
20:33:43 <ekhugen> thanks spotz
20:33:50 <diablo_rojo> Will add you back to the list to match
20:33:56 <ekhugen> it’s annoying when people sign up and then don’t bother contacting people
20:34:03 <ekhugen> sure I’ll update the spreadsheet
20:34:58 <spotz> Oh one thing we might want to add in the future to the speed mentoring and maybe even long term mentoring is COmmunity. In LA there were 7 tables for tech, 5 community and 3 career
20:35:40 <diablo_rojo> That's a cool idea
20:36:15 <ekhugen> +1 I like that
20:36:43 <spotz> They had 2 hours and did 5 rounds, the last mentees could pick the topic/table of their choice. I liked that as well but we would need to go longer then the hour lunch
20:36:49 <spotz> 4 rounds sorry
20:37:14 <ekhugen> yeah, that is cool, that’s a lot of time to get to ask questions
20:37:58 <spotz> And as I mentioned on Monday when I was in actual attendance tables of 4, mentor plus 3 mentees max
20:38:35 <spotz> mentoring is definitely a hot thing in Open Source right now
20:38:44 <ekhugen> that’s a nice ratio for discussions
20:38:56 <diablo_rojo> Its important to spread the knowledge :)
20:39:38 <spotz> It was really well received, one of the conference highlights for sure
20:40:16 <spotz> ok I'll go back to lurking:) poke if needed
20:41:20 <ekhugen> okay, I don’t think I have anything else
20:41:32 <ekhugen> I just updated the spreadsheet to unmatch Amy and Megha
20:41:41 <ekhugen> and I’m working on the emails now
20:42:18 <diablo_rojo> cool sound like we are good to go
20:42:50 <ekhugen> cool, thanks Amy and Kendall!
20:42:59 <ekhugen> have a safe trip to London diablo_rojo
20:43:13 <ekhugen> #endmeeting