20:00:04 <ekhugen_alt> #startmeeting wos_mentoring
20:00:05 <openstack> Meeting started Wed Mar  8 20:00:04 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:06 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:07 <diablo_rojo_phon> Thank you zara_the_lemur__ :)
20:00:10 <openstack> The meeting name has been set to 'wos_mentoring'
20:01:08 <ekhugen_alt> hi, who's here for women of openstack mentoring?
20:02:01 <diablo_rojo_phon> Hello
20:02:13 <diablo_rojo_phon> Sticking around from my previous meeting :)
20:02:22 <ekhugen_alt> Hi Diablo_rojo_phon, I was starting to think maybe I was all alone in here :-)
20:02:47 <diablo_rojo_phon> Nope!
20:02:57 <ekhugen_alt> yay!
20:03:00 <diablo_rojo_phon> I'm sure more people will tickle in too.
20:03:32 <ekhugen_alt> Nicole sent this link to the update presentation https://docs.google.com/presentation/d/1YQ65688-zxx0QGJvbeHICdAhMmDVg3xVPd7ZWLCtVGw/edit#slide=id.p3
20:03:44 <ekhugen_alt> updated*
20:04:13 <ekhugen_alt> I think she's updating it to make it public
20:05:31 * diablo_rojo_phon looks now
20:06:01 <Nicole_> hi all!
20:06:07 <ekhugen_alt> Hi Nicole, I just put the link to the slides out
20:06:14 <ekhugen_alt> https://docs.google.com/presentation/d/1YQ65688-zxx0QGJvbeHICdAhMmDVg3xVPd7ZWLCtVGw/edit#slide=id.p3
20:06:21 <ekhugen_alt> do you want to talk through them?
20:06:23 <Nicole_> cool -- thanks!
20:06:28 <Nicole_> sure!
20:06:54 <Nicole_> sorry, my system is a bit slow today ...
20:07:16 <diablo_rojo_phon> So far so good.
20:07:23 <ekhugen_alt> no worries
20:07:27 <Nicole_> talking through the slide deck ... can everyone get to it?
20:07:36 <ekhugen_alt> I can
20:07:44 <Nicole_> on slide 2, i added a first bullet that's new ...
20:07:58 <spotz> slides make you request access fyi
20:08:08 <Nicole_> "Continue to grow the base of new, diverse OpenStack contributors"
20:08:22 <Nicole_> and we'll add the link when we have it.
20:08:25 <ekhugen_alt> +1
20:08:30 <Nicole_> meaning, the link to the session
20:08:50 <Nicole_> on slide 3, do the key milestones look correct?
20:08:51 <diablo_rojo_phon> If we number the tables we can tell mentors to what number they should go next.
20:09:09 <diablo_rojo_phon> Yes :)
20:09:12 <ekhugen_alt> sounds good
20:09:19 <diablo_rojo_phon> Sorry I was already on 4 lol.
20:09:32 <Nicole_> ah, no worries!
20:09:38 <Nicole_> let me go slide 4 :)
20:10:02 <Nicole_> ok, slide 4 ...
20:10:11 <Nicole_> i've put all open questions in red
20:10:19 <Nicole_> sounds like we do want to number the tables, right?
20:10:34 <diablo_rojo_phon> I'd say yes number them
20:10:37 <ekhugen_alt> Yes, I think numbering the tables works well
20:10:41 <diablo_rojo_phon> Easier to direct people
20:11:08 <Nicole_> cool -- about numbering the tables!
20:11:19 <diablo_rojo_phon> Also agree that greeters should help balance tables
20:11:26 <Nicole_> next red area is that we need to identify/confirm greeters/organizers
20:11:41 <Nicole_> am thinking this will happen as we get closer to the event
20:12:29 <diablo_rojo_phon> I don't think we should call time on questions cuz some people will talk through them faster than others. If we just have the set of questions for them to go through that should be sufficient. Thoughts?
20:12:58 <diablo_rojo_phon> Nicole agreed :)
20:13:31 <Nicole_> sounds good!
20:13:52 <ekhugen_alt> on greeters/organizers, I think we had several volunteers already
20:14:00 <ekhugen_alt> so we'll just have to confirm as we get closer
20:14:13 <Nicole_> i thought we did too, just need to capture the names
20:14:14 <ekhugen_alt> and I agree with kendall on not calling time on questions
20:15:13 <ekhugen_alt> so far, from the one WOS meeting we have Beth, Aimee and Anindita
20:15:53 <Nicole_> cool! i'll include them in the slide.
20:16:01 <diablo_rojo_phon> I can be there for a little while but I think I'll get pulled into the first days keynotes early again
20:16:23 <Nicole_> and emily, i think you & i said that we'd be the co-hosts, similar to what you & carol did the last time around, right?
20:16:35 <ekhugen_alt> if that works for you Nicole, that would work for me :-)
20:17:33 <ekhugen_alt> and I think Nisha who sent the email out on the WOS listserv was interested in helping too.  I'm not sure whether she was interested as a mentor or helper.
20:18:01 <Nicole_> yes, emily, works for me in terms of co-hosting!
20:18:45 <ekhugen_alt> thanks Nicole
20:19:00 <Nicole_> great work on the call-for-mentors email copy, emily!
20:19:43 <Nicole_> in terms of identifying the mentors, the last time around, we used jeweled lanyards. was thinking we could choose something uniquely bostonian this time around. thoughts?
20:19:50 <ekhugen_alt> ty for the updates Nicole.  Megan sent a few updates too
20:20:10 <ekhugen_alt> I like the baseball hats idea
20:20:18 <Nicole_> oh, cool!
20:20:54 <Nicole_> if you can let us know when the call for mentors goes out, i'll also tweet it. :)
20:21:21 <ekhugen_alt> I will copy you on it, probably will go out right after this meeting :-)
20:21:29 <diablo_rojo_phon> Baseball hats is fun :)
20:21:57 <Nicole_> yay, thanks!
20:22:24 <diablo_rojo_phon> *are fun. That was terrible grammar.
20:22:40 <Nicole_> i'll do some legwork on the baseball caps this next week & let you know what i find.
20:23:18 <ekhugen_alt> awesome, Nicole you always have such creative ideas!
20:24:38 <Nicole_> you're so kind, emily -- thank you!
20:25:08 <Nicole_> i just looked through the rest of the plan deck, and i think we're in good shape.
20:26:07 <ekhugen_alt> for slide 8, what's the last day you can take updates to the baseball cards?
20:26:07 <diablo_rojo_phon> Agreed. I think it looks good
20:26:55 <Nicole_> re the baseball cards, it would be great to have 2 weeks to print them. i can hand-carry them to boston with me.
20:27:17 <ekhugen_alt> So April 24?
20:27:41 <Nicole_> yep, that sounds great!
20:28:32 <Nicole_> i'll make that more specific on slide 3 -- key milestones.
20:29:01 <ekhugen_alt> okay, and hopefully around then we'll send out the mentee survey questions, too, so they have a chance to look at them?
20:29:56 <Nicole_> yes, i was hoping that we'd have the mentee responses by the time of the mentor prep session so that we can share them then with the mentors.
20:30:13 <ekhugen_alt> ah okay, yes, I think that's a good goal
20:31:43 <Nicole_> re the baseball caps, from a creative/design perspective, should we try to include some of the new openstack project mascots on them (there may be too many, but i can investigate), or should we keep the design simpler?
20:32:19 <ekhugen_alt> would that be confusing because people might think that people are experts in the areas represented on the hats?
20:32:32 <Nicole_> ah, maybe -- great point!
20:33:20 <diablo_rojo_phon> Could put the mascots on the baseball cards
20:33:21 <ekhugen_alt> maybe an openstack logo and something representative of boston?
20:33:26 <diablo_rojo_phon> Like I'm on these teams.
20:34:37 <Nicole_> we could make sure that the design of the caps matches the design of the baseball cards in some way. i like idea of the openstack logo, and something bostonian.
20:35:00 <Nicole_> i'll ask our design team to come up with a few options.
20:35:46 <diablo_rojo_phon> Can't wait to see what they come up with!
20:35:47 <ekhugen_alt> I like the idea of mascots on the baseball cards, probably just for the technical mentors
20:36:02 <ekhugen_alt> if that's not too much work for Nicole
20:36:45 <Nicole_> sounds fun! we'll see what we can do. :)
20:37:09 <ekhugen_alt> thank you Nicole!
20:37:11 <diablo_rojo_phon> Thanks Nicole_for doing all this work :)
20:37:23 <Nicole_> absolutely -- fun stuff!
20:37:43 <ekhugen_alt> anything else on Speed mentoring?
20:37:56 <Nicole_> not from my end.
20:37:58 <ekhugen_alt> I did hear from Megan today that she won't be able to make the Boston summit :'-(
20:38:19 <Nicole_> i know ... i'm bummed!
20:39:20 <ekhugen_alt> we will miss her, but hopefully she'll be back for Sydney!
20:39:45 <Nicole_> yes, that'd be great. :)
20:40:03 <ekhugen_alt> okay, would anyone mind if we ended a bit early?  I've got a ton of regular (not fun WOS stuff) work to get back to
20:40:22 <Nicole_> yep, sounds good!
20:40:46 <diablo_rojo_phon> I'm fine with that
20:40:47 <ekhugen_alt> thanks so much everyone!  and Happy International Women's Day!
20:40:59 <diablo_rojo_phon> Happy international women's day!
20:41:03 <ekhugen_alt> #endmeeting