20:00:30 <ekhugen_alt> #startmeeting wos-mentoring
20:00:30 <openstack> Meeting started Wed Feb  8 20:00:30 2017 UTC and is due to finish in 60 minutes.  The chair is ekhugen_alt. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:00:31 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
20:00:34 <openstack> The meeting name has been set to 'wos_mentoring'
20:00:50 <ekhugen_alt> hi, who's here for the mentoring meeting?
20:01:16 <MeganR> Hi
20:01:26 <nicole> hi!
20:01:29 * zara_the_lemur__ lurks
20:01:50 <ekhugen_alt> hi, sorry if I'm slow typing today, I have a bandaged finger
20:02:14 <MeganR> oh no!
20:02:21 <nicole> yikes -- sorry to hear that, emily!
20:02:57 <ekhugen_alt> aww, thanks, just 9 days until I get the stitches out!
20:03:12 <MeganR> stitches, yikes
20:03:31 <ekhugen_alt> just 6, not major
20:03:34 <diablo_rojo> Hello :)
20:03:42 <MeganR> not minor either  :)
20:04:07 <ekhugen_alt> #topic boston planning
20:04:44 <ekhugen_alt> So where we we with the speed mentoring planning?
20:05:21 <nicole> not sure if it's too early to ask for volunteers as greeters?
20:05:42 <MeganR> I will be there - and happy to help however needed
20:06:00 <ekhugen_alt> nicole, I don't think so, I've heard from a few people
20:06:10 <nicole> cool!
20:06:15 <MeganR> and there were a couple of people on the Women of OpenStack Monday meeting that volunteered as well.
20:06:38 <nicole> oh, cool. i wasn't able to join monday's call -- i'll listen to the recording.
20:07:16 <ekhugen_alt> I think I have 4-5 interested so far
20:07:39 <ekhugen_alt> we were talking about getting together a call for mentors for the beginning of march
20:07:50 <nicole> +1
20:08:07 <nicole> that'd be great, to make sure the mentors are prepped.
20:08:42 <ekhugen_alt> and we talked about doing a short survey on the RSVP for speed mentoring, diablo_rojo I think you were going to ask Erin about that?
20:09:21 <nicole> yes, we were going to ask for their top 3 questions so that we can devise a list of discussion questions in advance.
20:10:46 <diablo_rojo> ekhugen_alt, Yeah basically just let us know what you need and we can make the survey and send it out.
20:11:00 <diablo_rojo> what you need question wise
20:11:23 <nicole> great, thanks <diablo_rojo>
20:11:29 <ekhugen_alt> I think we wanted to ask what mentee's top 3 questions were for mentors
20:11:44 <nicole> +1
20:11:45 <ekhugen_alt> and then what kind of mentoring they were interested in (career/technical)
20:11:54 <diablo_rojo> Pretty simple then
20:11:54 <ekhugen_alt> anything else I'm missing?
20:12:10 <nicole> yep, so that we can determine career/technical plus areas of interest
20:12:27 <knangia> Hi everyone
20:12:39 <ekhugen_alt> welcome knangia!
20:12:51 <nicole> so, perhaps ask: what kind of mentoring they're interested in (career/technical) and then their top 3 questions.
20:13:02 <knangia> thanks ekhugen_alt !
20:13:15 <ekhugen_alt> nicole +1
20:18:02 <ekhugen_alt> so what else do we need to work on for speed mentoring?
20:18:13 <nicole> did we bottom out on whether or not we would start the rotations earlier?
20:18:30 <nicole> we talked about starting them on time, and integrating stragglers as they arrive.
20:18:56 <diablo_rojo> We are planning on getting the mentors locked down soon after the PTG right?
20:19:26 <nicole> i think so. we need to make sure they're prepped -- per input from last time around.
20:19:55 <ekhugen_alt> right, we're going to put the call for mentors out march 1
20:20:03 <knangia> sorry joined late, can you please explain the idea of speed mentoring or how we can volunteer ?
20:20:18 <ekhugen_alt> and I think nicole that we didn't decide how many rotations we'll have
20:20:33 <dasanind> hi
20:21:14 <nicole> i think we had 2 15-min rotations in barcelona?
20:21:44 <ekhugen_alt> knangia, basically we're having people talk to mentors in small groups for a short amount of time, and then the mentors rotate around the room
20:21:57 <nicole> if we can start on time, we may be able to fit more in?
20:22:15 <ekhugen_alt> so over breakfast you should get to talk to 2-3 different mentors with different areas of expertise, to ask questions and get to know people
20:22:25 <knangia> and who are the mentors ?
20:22:33 <MeganR> knangia: it is also split between Career and Technical groups
20:22:49 <ekhugen_alt> the mentors are people from the community who volunteer
20:23:16 <nicole> and we're asking for mentees' top 3 questions via a survey to develop a list of discussion questions in advance
20:23:46 <knangia> got it !
20:23:58 <knangia> looking forward to volunteer for the sessions
20:24:06 <nicole> awesome!
20:24:15 <ekhugen_alt> cool!
20:25:09 <knangia> :)
20:25:21 <ekhugen_alt> so in austin we had 10 minute rotations, but those were too short
20:25:43 <ekhugen_alt> so in barcelona we had 15 minute rotations, but so few people showed up on time, we had to cut a whole rotation
20:26:16 <ekhugen_alt> 2 rotations didn't really seem like enough, did anyone else feel that way?
20:26:36 <MeganR> I heard feedback along those lines
20:27:03 <MeganR> However, you are right about needing to start on time, no matter if people come late - too nice in Barcelona  :)
20:27:04 <spotz> joining late as usual:)
20:27:09 <ekhugen_alt> so do we want to try 10 minute ones again?
20:28:03 <nicole> if we start on time, it seems like we should have time for 3 15-min rotations.
20:28:47 <nicole> is 3 rotations enough? does 15 mins work?
20:29:45 <ekhugen_alt> I think 3 rotations is kind of the  minimum, do we want to make them 12 minutes to give more switching time?
20:29:57 <spotz> 15 minutes would allow for a bit of settling after rotations
20:30:18 <spotz> Or what ekhugen_alt said:)
20:30:40 <nicole> 12 mins sounds like a good compromise :)
20:31:15 <MeganR> I think 12 min works
20:31:30 <knangia> i didn't attend them before, but as explained, 12 mins sounds  good
20:32:11 <ekhugen_alt> okay, that sounds reasonable, and we'll give maybe 2 minutes in between for switching?
20:32:39 <spotz> +1
20:32:43 <MeganR> that is a good idea
20:32:45 <knangia> +1
20:32:50 <nicole> +1
20:33:01 <MeganR> happy to help "cat herd"
20:33:06 <dasanind> +1
20:33:24 <nicole> +1
20:33:44 <nicole> question about the list of discussion questions we'll prepare in advance ...
20:34:30 <ekhugen_alt> yes?
20:34:31 <nicole> we can use this list to prep the mentors during the pre-meeting. there was discussion around using the questions during the rotations & calling time on each. thoughts?
20:34:58 <knangia> works!
20:35:22 <nicole> if we do this, we'll need to do this for both tracks -- career & technical.
20:35:44 <nicole> i think it may help keep us on track/manage the time.
20:35:47 <knangia> +1
20:37:06 <spotz> Have one set of questions for career and one for technical, but if we're swapping tables maybe have a set of questions only for that table?
20:37:21 <diablo_rojo> nicole, +1
20:37:35 <diablo_rojo> spotz,
20:37:39 <diablo_rojo> ha ha sorry
20:37:50 <spotz> No love!:)
20:38:10 <diablo_rojo> I think it would be better to have the same questions for all the tables, rather than table specific questions.
20:38:26 <diablo_rojo> Aside frm the career and technical ones being different
20:38:31 <spotz> My only concern is asking the same thing over and over
20:39:46 <nicole> i'm not sure it would get repetitive ...
20:40:05 <diablo_rojo> spotz, I totally get that. I was thinking the same questions becuase I might want to hear the same questions across a few people to get different opinions.
20:40:10 <diablo_rojo> just a thought :)
20:40:11 <nicole> i like the idea of having a set of discussion questions, one each for career & technical ...
20:40:21 <diablo_rojo> Feel free to overrule me :)
20:40:31 <diablo_rojo> nicole, +1
20:40:40 <nicole> the mentors will all have different answers to the questions ...
20:40:50 <nicole> and we won't repeat any of the questions.
20:41:15 <spotz> So it's questions for the mentors vs mentees? Ok I'm down with that
20:44:22 <nicole> yes, it's questions that the mentees have provided to us (through a survey) that the mentors respond to during the session.
20:44:50 <spotz> I thought the other way, definitely good with that:)
20:45:11 <nicole> and if we can develop the list (from the survey) prior to the prep meeting with the mentors, then the mentors will have time to prepare & craft thoughtful answers.
20:45:27 <knangia> nicole: +1
20:45:48 <spotz> +1
20:47:48 <nicole> does anyone know if anne mccormick submitted the mentee/mentor session where they share their experiences?
20:48:11 <ekhugen_alt> yes, she did, sorry there's a visitor in my office
20:48:22 <nicole> cool!
20:49:03 <nicole> i'm planning to meet with heidi joy in the next couple of weeks, and i'd like to include the idea around telling mentee/mentor stories through brief video clips.
20:49:23 <MeganR> great idea!
20:49:29 <nicole> i'm thinking we may able to line these up for filming in boston.
20:49:43 <spotz> nicole it's there
20:49:53 <nicole> cool!
20:50:16 <diablo_rojo_phon> Love that idea :)
20:50:19 <knangia> nicole:  great idea +1
20:52:13 <ekhugen_alt> nicole +1
20:55:34 <ekhugen_alt> sorry, any other topics?
20:56:43 <nicole> not from my end. i think we have some great clarity coming out of this meeting. thanks!
20:57:12 <ekhugen_alt> okay, thanks everyone!
20:57:28 <ekhugen_alt> sorry, the project manager camped out in my office and yelled at me for 30 minutes
20:57:43 <MeganR> Sorry Emily - that is no fun
20:57:49 <nicole> yikes, sorry to hear that!
20:57:53 <MeganR> I don't have anything to add
20:58:06 * ekhugen_alt thinks it's just not her day
20:58:25 <ekhugen_alt> but it sounds like we have some great ideas, next meeting 3/1?
20:58:34 <ekhugen_alt> since we probably don't want to meet 2/22?
20:59:14 <nicole> sounds good!
20:59:21 <ekhugen_alt> okay,, cool
20:59:24 <ekhugen_alt> thanks everyone
20:59:28 <ekhugen_alt> #endmeeting