15:02:02 <spotz> #startmeeting uc
15:02:03 <openstack> Meeting started Mon Sep  9 15:02:02 2019 UTC and is due to finish in 60 minutes.  The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:02:04 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
15:02:06 <openstack> The meeting name has been set to 'uc'
15:02:24 <spotz> #chair spotz belmoreira melsakhawy studarus jayahn
15:02:25 <openstack> Current chairs: belmoreira jayahn melsakhawy spotz studarus
15:02:34 <spotz> #topic ROll Call
15:02:48 <belmoreira> o/
15:02:50 <studarus> o/
15:02:50 <spotz> Quick agenda is https://etherpad.openstack.org/p/uc
15:02:51 <melsakhawy> o/
15:04:45 <spotz> Hopefully jayahn will unidle but we do have a quorum
15:04:51 <studarus> we are missing our new member!
15:05:01 <spotz> #topic Welcome new members
15:05:18 <spotz> Well he's in channel but might be asleep due to time difference
15:05:19 <studarus> Welcome jayahn!
15:05:34 <belmoreira> +1
15:06:09 <studarus> which takes us to the next topic, best meeting times?
15:06:12 <spotz> One of the reasons I thought we might want to readdress meeting times as belmoreira is Europe and jayahn is Asia
15:06:47 <studarus> #topic meeting time selection
15:07:29 <studarus> so we need CET, Korea, and PDT?
15:07:48 <melsakhawy> yeah and EST as well
15:08:05 <spotz> We'll need to put it on the mailing list I think and then a poll as not everyone is here. But originally we had 2 meeting times, one week it was this time or an hour earlier and the other it was a few hours later
15:08:45 <spotz> The problem was it wasn't technically every other week and we'd get mixed up:)
15:09:21 <studarus> I'm fine with a 5am PDT
15:09:23 <spotz> If we do decide to do something like that I would suggest not meeting on any 5th Mondays
15:09:56 <studarus> 5am PDT would be 9pm Seoul and 2pm western europe
15:10:29 <studarus> 5am PDT would be 9pm Seoul and 2pm western europe, 7am Texas, and 8am EDT
15:10:37 <spotz> I have a 7 m/w/f already
15:11:06 <belmoreira> It's OK for me
15:11:11 <studarus> so a Tuesday or Thursday then?
15:11:24 <melsakhawy> 8 am EDT works as well
15:12:14 <belmoreira> Tuesday would be better
15:12:24 <spotz> Let's put a poll up with options, as well as the split times as an option
15:12:42 <belmoreira> spotz +1
15:12:43 <melsakhawy> +1
15:12:49 <spotz> jayahn isn't hear so picking the wrong time for him would make this pointless
15:12:54 <spotz> here too:(
15:13:01 <studarus> poll via the mail list?
15:13:14 <spotz> wel we'll email but generally we use doodle
15:13:43 <spotz> so you can put up lots of options. May start with 1 meeting vs 2 meetings then pick times
15:13:58 <spotz> and by 2 meetings different weeks not 2 a day
15:14:09 <studarus> ok - I can setup a Doodle and send it out
15:14:21 <spotz> Ok
15:14:43 <spotz> #topic Chair and co-chair
15:15:23 <spotz> I had this higher on the agenda so we can nominate and choose new leadership for the group and so they could take over the meeting if they wanted:)
15:16:04 <melsakhawy> I guess we can see who's interested ?
15:16:29 <studarus> do we have definitions for what the chair and co-chair are required to do?
15:16:44 <studarus> setup agenda each week, start meeting, do role call?
15:16:51 <studarus> setup agenda each week, start meeting, do roll call?
15:17:02 <spotz> Ideally it would be nice to have 1 person from each election so wouldn't up with no leadership again but at the same time not sure it's fair to throw someone in who hasn't even seen real meetings:)
15:17:26 <melsakhawy> "The UC chair is responsible for making sure meetings are held according to the rules described below, and for communicating the decisions taken during those meetings to the Board of Directors and the OpenStack community at large."
15:17:32 <melsakhawy> charter :)
15:18:03 <melsakhawy> @spotz agrred
15:18:07 <melsakhawy> *agreed
15:18:30 <spotz> studarus Sometimes works behind the scenes with the foundation, jamesmcarthur can maybe tqalk on that
15:20:20 <studarus> ah - that means the presentataions at the Summit board meetings
15:20:27 <jamesmcarthur> The reason we have a co-chair was to have  backup in the even thte chair is unable to run the meetings
15:20:35 <jamesmcarthur> and also to help split some of the workload
15:21:15 <jamesmcarthur> co-chair wasn't in teh original bylaws
15:22:06 <spotz> studarus Or at other times but yeah we usually have a few people at the Joint Leadership meeting
15:25:17 <spotz> So how do we want to proceed?
15:25:20 <belmoreira> It's unfortunate that jayahn didn't join the meeting. How do we proceed? We go for a nomination/election?
15:25:23 <studarus> so the floor is open for self-nominations...
15:26:43 <melsakhawy> I am interested in running for vice chair , will be a good learning curve as a new member and could add some value as a new eye
15:27:14 <spotz> I'll nom as either role as oldest person still on the UC
15:29:02 <studarus> any other nominations?
15:31:37 <spotz> belmoreira, studarus - nominating?
15:32:07 <belmoreira> belmoreira I won't self nominate
15:32:55 <spotz> studarus?
15:33:08 <studarus> in that case, I'd like to nominate belmoreira
15:33:31 <belmoreira> ahah :)
15:34:09 <belmoreira> I would prefer that someone else take this role
15:34:55 <studarus> well, then I propose a vote on the current slate
15:35:17 <jamesmcarthur> should we not wait for Jaesuk?
15:37:10 <studarus> we have a quorum.  But if someone wants to make a motion to table this item, we can take a vote to table it a week.
15:38:31 <spotz> I'm ok with either but would like us to not idle like we did for most of this summer so wouldn't postpone more then a week
15:39:50 <jamesmcarthur> It just seems that, as a brand new member, we should give him an opportunity to weigh in on the elections
15:39:52 <aprice> maybe put it on the UC ML and say that a vote will happen at next week's meeting
15:40:00 <jamesmcarthur> Esp since he's in a completely different time zone
15:40:20 <studarus> belmoreira melsakhawy would either of you like to make a motion to take a vote to postpone this a week?
15:40:45 <belmoreira> it's fair if we wait until next meeting
15:40:49 <melsakhawy> yeah , lets do that
15:41:22 <spotz> Ok we'll leave that for next week
15:41:37 <spotz> #topic FOrum Selection committee
15:42:01 <spotz> jamesmcarthur: I emailed you last week to find out but did you get another volunteer fromt he UC?
15:42:17 <jamesmcarthur> no ma'am
15:42:32 <belmoreira> if there is a spot I would like to volunteer
15:42:55 <spotz> And if anyone else would like to I'll step down
15:43:46 <studarus> I submitted a forum topic so I have a conflict of interest
15:44:31 <jamesmcarthur> belmoreira: you're in :)
15:44:41 <jamesmcarthur> studarus: it's ok if you want to volunteer, even if you submit
15:45:06 <studarus> I'm ok - you've got volunteers
15:46:20 <spotz> melsakhawy You interested?
15:46:36 <melsakhawy> nope, will be watching for the first while
15:47:05 <spotz> #topic User Survey
15:47:18 <spotz> aprice is it still open and do you need anything from us?
15:47:41 <aprice> the 2019 version is closed
15:47:48 <aprice> the 2020 version is fully up and running
15:48:12 <aprice> jamesmcarthur and I are doing an initial review of the data and feedback this week and can circle back once we have that pulled together
15:48:26 <spotz> Ok cool
15:48:28 <aprice> we ended up with around 480 deployments this year
15:48:41 <spotz> vs howmany last year?
15:48:43 <aprice> while that is a lot lower than previous years, we actually ended up with a lot of NEW deployments logged
15:48:50 <aprice> last year was around 900
15:49:19 <aprice> so we were thinking that instead of doing a full report like we have done in the past, we may do a lighter weight superuser article or something that points to the analytics dashboard
15:50:19 <aprice> so yes, no action items right now
15:50:25 <aprice> but speaking of the user survey
15:50:44 <aprice> melsakhawy: we will need you to sign a confidentiality agreement as we kick this off
15:51:14 <melsakhawy> sounds good , via email  ?
15:51:16 <aprice> it's not limited to the user survey, but members of the UC often participate in projects like the user survey where confidentiality is critical
15:51:25 <aprice> yep - ill reach out to you and jaesuk via email
15:51:37 <aprice> that's it for the user survey
15:51:46 <aprice> unless anyone has questions
15:53:41 <spotz> #topic Open Discussion
15:53:48 <jamesmcarthur> I have to bounce to another meeting
15:53:50 <studarus> meeting time for next week...
15:54:04 <studarus> should we move it up 3 hours to better accomodate jayahn?
15:54:17 <studarus> one time deal
15:54:30 <melsakhawy> fine with me
15:55:29 <belmoreira> +1 but we need to make sure that he can actually join at that time
15:56:12 <studarus> I'll check with him
15:56:14 <spotz> Yeah otherwise no point in changing
15:56:34 <studarus> ok, I'll check with him and move it up if it means he will be able to make it
15:56:44 <spotz> I'll be able to pop in for a few minutes but like I said I already have one at that time
15:58:20 <spotz> I could do 2 hours earlier possibly
15:59:03 <spotz> But we have 2 minutes, why don't we discuss on the ML?
15:59:26 <melsakhawy> +1
15:59:29 <belmoreira> at this point ML is the best option
16:01:24 <spotz> Ok ML it is
16:01:31 <spotz> As we're out of time
16:01:36 <spotz> #endmeeting