19:01:01 #startmeeting uc 19:01:02 Meeting started Mon Feb 25 19:01:01 2019 UTC and is due to finish in 60 minutes. The chair is VW_. Information about MeetBot at http://wiki.debian.org/MeetBot. 19:01:04 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 19:01:06 The meeting name has been set to 'uc' 19:01:10 #topic roll call 19:01:14 o/ 19:01:20 o/ 19:01:22 o/ 19:01:27 o/ 19:01:31 #chair belmorei_ spotz josephrsandoval_ studarus 19:01:31 Current chairs: VW_ belmorei_ josephrsandoval_ spotz studarus 19:01:38 o/ 19:01:40 o/ 19:01:42 o/ 19:01:59 woo hoo - it's a party! 19:02:02 o/ 19:02:10 congrats spotz, studarus & belmorei_! 19:02:17 indeed 19:02:19 woot! 19:02:31 #topic Welcome New Members 19:02:48 and thank you mrhillsman and leong for all your hard work to date 19:03:32 welcome 19:03:43 eavesdrop patch submitted 19:03:48 +1 19:03:52 will fix up other things 19:03:56 let me know if anything is missing 19:04:10 congrats to belmorei_ and studarus and welcome back spotz 19:04:14 o/ 19:04:46 hey leong - thanks for joining. We were just saying thanks for all the great work to date 19:05:12 thanks . glad to be part of the team 19:05:33 #topic Chair and Vice Chair 19:05:50 so, with mrhillsman not re-running, we need to name a chair and vice chair going forward 19:05:51 We'll miss you mrhillsman and leong! 19:06:03 i'll still be around ;) 19:06:10 as much as i can of course 19:06:55 drop me an email if need help.. especially for PRC engagement :-) 19:07:09 will do for sure leong 19:07:28 thanks for all the work mrhillsman and leong. It was really appreciated in the community 19:08:12 hope that I can continue represent the UC as well as you did 19:08:35 bah! my VPN client barfed 19:08:36 sorry 19:08:47 i have no doubt you and john will belmorei_ 19:09:06 very solid group of folks indeed on the uc 19:09:42 belmorei_: i believe you will provide good perspective to UC especially your experience 19:10:20 thanks leong. I will do my best 19:10:59 so, does anyone have thoughts on the chair/vice chair bits? 19:11:22 by seniority? 19:11:58 That's kinda how we did it last time studarus but definitely not how we need to do it this time 19:12:14 It's really however we want to do it:) 19:12:15 nomination - matt chair - joseph vice - only cause amy i believe is on other committees 19:12:28 up to you all though :) 19:12:39 There's no hard fast rules. It probably makes sense for spotz, josephrsandoval_ or myself to chair because of familiarity with things, but if anyone has a burning desire we can discuss 19:12:41 john is ambassador 19:12:54 belmorei_ is new 19:13:02 but if you want to jump in you should 19:13:15 I second matt/chair and joseph/vice 19:14:06 I'm willing to but want to make sure we aren't skipping anyone with interest 19:14:17 ^ 19:14:17 feel free to chime in if anyone has a strong feeling 19:14:19 agreed. 19:14:20 would you like to explain the duties real quick? 19:14:38 Primarily, it's interfacing with the board and TC 19:14:47 the chair is a main point of contact from those other groups 19:15:03 and ideally - at least the chair - attends the board meeting and combined session at the summits 19:15:15 usually, we get 3 or more members at those though 19:15:45 typically, there are a few slides the UC presents on what is going on at that meeting 19:15:51 I'd like to learn more about running the group - that's probably my shortcoming 19:16:06 so whatever role would help me get up to speed would be great for me 19:16:20 additionally, we look the chair/vice chair to remind folks on meetings, run them in IRC, etc 19:16:28 did I miss anything else mrhillsman? 19:17:22 who has been chair and vice in the past? Do we need to rotate more so there's more experience? 19:17:25 i think the chair also should be checking that things are working as expected and try to shore up any gaps 19:17:31 PArticipate with meetings set up by the foundation, should actively participate in the mettings 19:17:36 The good news is too, studarus - we can definitely revisit each election, so if you wanted to get your feed under you between now and August and then wanted to jump in, it's and hop in 19:17:52 i'm the newbie. I wouldn't like to have those roles for now 19:19:39 to anwer your question, it's been Melvin/myself for a year 19:19:43 one thing that would probably be good is to have a resolution on the actual duties of both since we never actually did 19:20:02 good point mrhillsman 19:20:12 mrhillsman +1 19:20:19 And the time frames as we haven't revisited the issue in a year but I think we unlike the TC might have term limits 19:20:21 a lot of the high level stuff is easy to pin down like meetings, holding votes, reporting results of elections, etc 19:20:53 spotz VW_ and i did not find it but agree we think there was a term limit imposed 19:21:14 it's not in the resolution that expanded the UC to 5 members, etc 19:21:21 but yes, we can review all those things 19:21:28 That's where I thought it was so interesting 19:21:55 maybe it was removed; unfortunately i was not on the uc when the last charter/governance doc was updated prior to moving from appointed to elected members but remember seeing that somewhere iirc 19:22:38 does that help studarus | belmorei_ 19:23:19 yes, thanks!! I'd like to second my second for matt/chair and joseph/vice 19:23:25 lol 19:23:52 yes, thanks 19:24:19 lol 19:24:23 well then, let's make it an official vote - one second and I'll set it up. 19:24:59 #startvote Should Matt be Chaire and Joseph be Vice-chair? Yes No Abstain 19:25:00 Begin voting on: Should Matt be Chaire and Joseph be Vice-chair? Valid vote options are Yes, No, Abstain. 19:25:01 Vote using '#vote OPTION'. Only your last vote counts. 19:25:06 belmorei_, studarus, josephrsandoval_ spotz and myself please respond 19:25:08 #abstain 19:25:14 #vote abstain 19:26:15 #vote Yes 19:26:46 #vote Yes 19:27:00 #vote Yes 19:27:24 #vote abstain 19:27:33 sorry feel weird voting for myself :) 19:27:36 #endvote 19:27:37 Voted on "Should Matt be Chaire and Joseph be Vice-chair?" Results are 19:27:38 Yes (3): josephrsandoval_, studarus_, belmorei_ 19:27:39 Abstain (2): VW_, spotz 19:27:54 well thankfully joseph did not abstain lol 19:27:55 i was going to abstain. but not votes were forthcoming. :-) 19:28:14 Yeah well 19:29:20 well, now we need to update the info 19:29:53 #action VW_ update UC member list 19:30:52 i'm going to remove myself and leong from gerrit groups 19:31:14 and we need to add the other two 19:32:05 yep 19:32:06 done 19:33:17 eavesdrop update - https://review.openstack.org/#/c/639176/ - track to make sure it merges 19:33:38 #topic Meeting time 19:33:51 so, now that we have a new mix of folks is 1900 UTC still good for everyone? 19:34:07 aside from some need to update docs in places 19:34:07 oh yeah, sorry, i jumped the gun on that from the email and discussion before meeting 19:34:14 i can change it though before it merges 19:35:43 studarus: I believe is west coast and belmorei_ is CET? 19:36:14 earlier would be nice for me 19:36:24 I'm PST but getting these meetings done first thing in the AM works best in my schedule 19:36:38 same for me. 19:36:47 even like 7am would be fantastic 19:36:55 yes, I'm on CET. Earlier will be better for me too 19:36:57 lol now we're getting wild. 19:37:11 spotz I know we've been colliding with another meeting of yours 19:37:16 is that still happeneing? 19:37:40 VW_: We moved out meeting to accomidate European members 19:38:03 gotcha 19:38:06 what time is it now 19:38:41 20:48 CET 19:38:42 if we are going to make a change to this one, the LAST thing I want to do is drop it on top of your other one again 19:38:45 We're 17:00 UTC 19:39:18 We should also decide if we're going to follow UTC like all other OpenStack meetings do 19:39:32 I'm good with 1700 UTC 19:39:42 definitely stick with UTC 19:39:43 no 1700 won't work 19:39:50 it conflicts with spotz's other meeting 19:39:58 and yes, I believe our intent was to follow UTC 19:40:08 so the meeting will "move" for those with daylight savings 19:40:37 I can do 16:00 after a work meeting or 18:00 right after diversity WG 19:40:45 16:00 was going to be my suggestion 19:41:06 1600 works for me 19:41:30 16:00 UTC would be perfect for me 19:42:00 aprice, jamesmcarthur_ - any issue for foundation folks attending? 19:42:12 works for us 19:42:25 OK - let's make it official 19:42:29 So 8am PST, 10AM CST, AND 5PM CET FOR TRANSLATION TO EVERYONE 19:43:19 #startvote What should the meeting time be in UST 1600 1800 1900 19:43:20 Unable to parse vote topic and options. 19:43:37 bah 19:43:41 It's just yes/no/abstain 19:43:51 need the ? mark 19:44:09 #startvote What should the meeting time be in UST? 1600 1800 1900 19:44:10 Begin voting on: What should the meeting time be in UST? Valid vote options are 1600, 1800, 1900. 19:44:11 Vote using '#vote OPTION'. Only your last vote counts. 19:44:19 but yeah, since time was already decided yes/no/abstain should be fine 19:44:23 hehe nvm 19:44:30 sorry - typing too fast 19:44:47 let me fix 19:44:51 #endvote 19:44:52 Voted on "What should the meeting time be in UST?" Results are 19:45:06 #startvote Should we move the meeting to 1600 UST? Yes No Abstain 19:45:07 Begin voting on: Should we move the meeting to 1600 UST? Valid vote options are Yes, No, Abstain. 19:45:08 Vote using '#vote OPTION'. Only your last vote counts. 19:45:13 #vote yes 19:45:16 #vote yes 19:45:23 #vote yes 19:45:28 #vote #vote yes 19:45:29 josephrsandoval_: #vote yes is not a valid option. Valid options are Yes, No, Abstain. 19:45:32 #vote yes 19:45:38 #vote yes 19:45:51 #endvote 19:45:52 Voted on "Should we move the meeting to 1600 UST?" Results are 19:45:53 Yes (5): spotz, josephrsandoval_, VW_, belmorei_, studarus 19:46:10 OK - we need to update that info too 19:46:56 mrhillsman: you said you could change before it merges? 19:47:06 Yeah just put up another patch 19:47:22 #topic Any other business? 19:47:43 I'm interested in formalizing the Ambassador roles/acceptance criteria. 19:48:07 What's the best way to go about? Draft something up and send it along? 19:48:33 Canada ambassador stepped down and we have a nomination for a replacement. 19:48:34 studarus: getting Ashlee to join because she has her head in it the most 19:49:01 from the foundation staff perspective atleast 19:49:23 i think that drafting something and sending it along would be a great start 19:49:32 yeah - I would say start an etherpad or something for folks to contribute ideas. I put it on the agenda for next week studarus 19:49:50 has there been any discussion in the past about some governance in those nominations? 19:49:53 Also get the other ambassadlors to help contribute 19:50:13 we can visit the topic the next few meetings if need be to nail down something we like 19:50:22 +1 19:50:25 I think it's always been an OSF/Aambassadors decision not oone the UC has been involved it 19:50:53 ideally, the UC would play a larger role in that process though 19:50:54 But maybe mrhillsman, VW_ or josephrsandoval_ have more insight.. 19:51:17 We should as they fall under us but we haven't 19:51:17 The process could use some transparency and definition 19:51:26 +1 19:51:35 I've got some thoughts and will write them down 19:51:42 Are we doing anything in Denver? 19:52:03 in the past, we have reviewed the nominations at the Foundation, but I think after the Dublin PTG, we brainstormed how the UC could take a larger role with the UGs and ambassadors. I can also try to find that etherpad. 19:53:10 studarus: You mean a session where the ambassadors and UC meet? Probably, that's something Ashlee puts on the schedule 19:53:59 good call 19:54:11 we should discuss all our needs for the forum before that process wraps up 19:54:18 I added that to next week's agenda too 19:54:40 I'd like to invite user group leaders as well 19:55:07 I don't think anyone is ever excluded from comings, it's just most people from the groups don't attend 19:55:08 for sure 19:55:12 and some sort of recognition for the user group leaders - badge stickers! 19:55:13 patch fixed 19:55:57 yeah, we invite the user group leaders each summit 19:56:15 we actually got good representation in berlin from i think 12 different countries 19:56:17 time check - 4 minutes 19:56:24 err 3 now :) 19:56:25 studarus: that would be AUC status:) 19:56:48 never hurts to have more stickers 19:56:49 I kow atleast one person had an issue with Berlin security for adding their own sticker to the badge 19:57:04 Cause we added the gender pronouns:( 19:57:18 yeah - we try to limit the number of stickers because it can be a slippery slope :) 19:57:50 They thought it was covering something up:( 19:58:36 they thought what was covering something up? 19:59:14 the added sticker 19:59:42 Yep 19:59:44 ah 20:00:17 OK - we are at time 20:00:30 anything else we have to cover before we close things out? 20:00:44 please feel free to add to future meeting agendas in the doc 20:00:53 as well 20:00:55 thanks everyone 20:01:39 going once 20:01:42 going twice 20:01:50 done! :) 20:01:53 I'm good 20:02:02 #endmeeting