18:05:28 <VW> #startmeeting uc 18:05:29 <openstack> Meeting started Mon Apr 23 18:05:28 2018 UTC and is due to finish in 60 minutes. The chair is VW. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:05:30 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 18:05:33 <openstack> The meeting name has been set to 'uc' 18:06:39 <VW> reminder - current agenda items are here - #link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee 18:06:48 <VW> #topic roll call 18:07:02 <aprice> o/ 18:07:29 <VW> #chair mrhillsman zioproto spotz 18:07:30 <openstack> Current chairs: VW mrhillsman spotz zioproto 18:07:41 <spotz> o/ 18:08:11 <john_studarus> Hello! N. America ambassador here - first time attender 18:08:27 <spotz> Welcome john_studarus 18:08:58 <VW> hello john_studarus - glad you can be here 18:09:25 <VW> #chair leong 18:09:26 <openstack> Current chairs: VW leong mrhillsman spotz zioproto 18:09:32 <john_studarus> Thanks! Three OSt meetups last week so it is nice to do something virtually - way less exhausting :) 18:09:44 <VW> indeed 18:10:01 <VW> alrighty then. We have a modes group. Let's keep on moving 18:10:15 <VW> #topic Vancouver UC Events 18:10:17 <leong> sorry was late.. 18:10:23 <VW> no problem leong 18:10:26 <VW> good to see you 18:11:08 <VW> jamesmca_: are you the best person to talk about the current list and status of the events and sessions we really want UC folks in 18:11:37 <jamesmca_> VW: there are a few things.... 18:12:06 <spotz> hehe 18:12:07 <jamesmca_> Tues & Wed will have one room almost entirely dedicated to Ops related sessions 18:12:29 <jamesmca_> Thur @ 2:45 is the UC/Ambassador/User Group session 18:13:19 <jamesmca_> It would also be good to know who will be tehre on Sunday to join the joint Board/TC/UC meeting 18:13:23 <jamesmca_> to represent the UC 18:13:30 <VW> I'll be there 18:13:55 <spotz> jamesmca_: Just let me know and I'll show up from OUI 18:14:39 <jamesmca_> check 18:14:45 <VW> it's probably all afternoon, spotz - just fyi 18:15:21 <jamesmca_> Basically, it would be good to have someone from the UC in the room to address questions that might come up. 18:15:28 <spotz> vw We'll be in there all day, just need to know when to excuse myself and where to show up:) 18:15:37 <jamesmca_> The UC also has the opportunity to speak on the agenda, if that's something you all want. 18:15:46 <VW> yep - I'll be there. Sounds like spotz will be around and I bet mrhillsman will be there 18:16:14 <VW> when do we have to have agenda stuff submitted? 18:16:18 <mrhillsman> apologies 18:16:34 <mrhillsman> had something run over 18:17:12 <leong> just fyi.. @leong won't be at vancouver summit this time 18:17:28 <VW> :( 18:17:33 <VW> visa issues, right? 18:17:36 <jamesmca_> VW: I'm not sure, but I believe it's ASAP 18:17:59 <VW> OK - I put an agenda item to touch on that next week 18:18:00 <mrhillsman> i'll be there Sunday and i hope to be in the joint session the entire time 18:18:16 <jamesmca_> Also encouraged for UC to attend the meeting tomorrow as well 18:18:21 <mrhillsman> something internal may come up but unless there is something my wife really needs me for i will be there 18:18:28 <jamesmca_> 9-11am Central 18:18:41 <mrhillsman> ++ Thank you for reminder on the time :) 18:19:02 <mrhillsman> i believe it is on my calendar but things :) 18:19:14 <VW> can someone either send (or share the link for) the details 18:19:22 <jamesmca_> Re: forum - we tried to put all the Ops related topics back to back on Tues/Wed. I can't think of any critical general sessions everyone should be at. 18:19:23 <mrhillsman> i have 7am jamesmca_ 18:19:41 <mrhillsman> Training session reminder: OpenStack Board Meeting, April 24, 2018 7am pacific, conference call 18:19:43 <aprice> VW: here is the link for tomorrow's board meeting: https://wiki.openstack.org/wiki/Governance/Foundation/24April2018BoardMeeting 18:19:54 <VW> sweet 18:19:58 <jamesmca_> @mrhillsman: that's pacific 18:20:00 <spotz> I should be ok, meeting at 11:30 18:20:03 <mrhillsman> ah, damn u google 18:20:06 <leong> VW: is more on USA visa issues on return 18:20:12 <mrhillsman> i just looked at the time ;) 18:21:18 <VW> Ok - so for Vancover: spots, VW and mrhillsman will attend as much of the joint session as we can on Sunday. Lots of Ops stuff Tues, Wed and they double session with abassodors and user groups on Thursday 18:21:50 <VW> #actoin mrhillsman VW spotz leong zioproto Have any ideas for board meeting topics in Vancouver thought of by 4/30 meeting 18:22:15 <spotz> vw - typo on that 18:22:23 <jamesmca_> VW: I would consider presenting on the plans we discussed at Dublin PTG and subsequent decisions made by UC 18:22:53 <VW> that's reasonable 18:23:01 <mrhillsman> we can start an etherpad to flush out details? 18:23:05 <VW> ++ 18:23:15 <jamesmca_> We kind of already do have an etherpad ;) 18:23:21 <spotz> hehe 18:23:38 <jamesmca_> The one from PTG that outlines all the decisions UC is currently voting on. 18:23:44 <mrhillsman> that one with... 18:23:55 <aprice> #link https://etherpad.openstack.org/p/UC-Rocky-PTG 18:24:28 <jamesmca_> Basically, we need to outline decisions, UC votes, and roadmap for agenda for the coming year. 18:27:06 <VW> ok 18:27:33 <VW> so, we need to get some work going on turning all that into presentation materail 18:27:38 <VW> material even 18:29:28 <VW> probably outside of normal meeting times 18:30:24 <jamesmca_> Yeah... we could just use the etherpad as a fraemwork for a slide deck 18:30:43 <jamesmca_> I have an openstack powerpoint template you all can use 18:31:20 <VW> cool - upload that to a google docs presentation or something and we can start from there 18:31:27 <mrhillsman> ++ 18:31:57 <spotz> ++ 18:32:11 <VW> the last thing I had for vancouver is we had talked about meet and greet and/or breakfast 18:32:16 <VW> any more word on that jamesmca_ 18:32:21 <jamesmca_> no sir 18:33:00 <VW> ok 18:33:34 <jamesmca_> https://drive.google.com/file/d/1KivLEK7no90FiUkMvT6Ztqu4uyYxNhl0/view?usp=sharing 18:33:41 <jamesmca_> #link https://drive.google.com/file/d/1KivLEK7no90FiUkMvT6Ztqu4uyYxNhl0/view?usp=sharing 18:33:52 <jamesmca_> ^^ that's the link to the powerpoint template 18:34:35 <mrhillsman> i have one that is in slides and editable 18:35:14 <jamesmca_> that one is in slides and editable... or it should be :) 18:35:18 <mrhillsman> unless you do jamesmca_ 18:35:32 <leong> me too...:-) 18:35:44 <mrhillsman> i think it is creating a new one though for each click 18:36:00 <mrhillsman> i could be wrong 18:36:04 <mrhillsman> if someone else opens we can see 18:36:08 <jamesmca_> it's just a blank slide deck 18:36:13 <jamesmca_> you can download it and edit it 18:37:19 <mrhillsman> but edit it online together 18:37:20 <mrhillsman> https://docs.google.com/presentation/d/1-xQApxg3xY3jBagID3PO1MCJiFYPaAw8yHmFdtMj8Pc/edit?usp=sharing 18:38:17 <leong> +1 mrhillsman 18:38:22 <VW> agreed 18:38:26 <jamesmca_> right, the one that I shared has sample pages for different types of content 18:38:40 <jamesmca_> can be converted to a google deck 18:38:46 <jamesmca_> whatever works for y'all though :) 18:39:00 <mrhillsman> this one has them too 18:39:09 <mrhillsman> my guess is chris uploaded it all 18:40:17 <mrhillsman> when you go to add a new slide it shows the other sample pages but either way works we can just consolidate when the time comes if someone chooses either way 18:40:42 <jamesmca_> sounds good :) 18:42:11 <spotz> Ha and here I was thinking it auto added the users name until companies showed up:) 18:42:19 <mrhillsman> hehe 18:42:49 <leong> should we also try to get all WG/Team to provide a quick summary update? 18:43:39 <mrhillsman> ++ 18:44:19 <mrhillsman> i think it is reasonable to ask 18:44:53 <leong> i will ping Financial Team 18:45:17 <VW> awesome 18:45:22 <mrhillsman> i can add a slide for each of the items in the etherpad 18:45:22 <VW> so, time check - 15 minutes 18:45:34 <mrhillsman> and put the info from each in the speaker notes 18:46:04 <mrhillsman> leong what do you think about an email to the leaders of them 18:46:25 <mrhillsman> i know financial is sensible because of some potential language barrier 18:46:51 <mrhillsman> jimmy has that spreadsheet with each leaders name and email 18:47:03 <leong> mrhillsman: you mean sending an email to each Team/WG leader? 18:47:16 <mrhillsman> that or all of them at once 18:47:47 <leong> ook.. i will do that 18:47:57 <mrhillsman> not sure if we have then update the deck itself or just ask for 1 or 2 top things to update board/tc/uc on 18:48:10 <mrhillsman> s/then/them 18:48:15 <leong> what about SIG? should those fall under UC updtes? 18:48:48 <leong> mrhillsman: they can just email to UC/me and we will update the deck in a more consistent manner? 18:48:53 <mrhillsman> ++ 18:49:46 <jamesmca_> leong: since SIGs aren't under official governance (or co-governance), I'm not sure where that would fall 18:50:16 <leong> jamesmca_: that's the tricky part.. 18:50:27 <mrhillsman> i believe thierry and i discussed doing an update 18:50:36 <mrhillsman> i will check back with him, that was some time ago 18:50:46 <leong> so i am wondering in the future where and how this SIG will provide updates to UC/TC/Board? 18:51:10 <VW> I don't know that the board needs to have specific updates from every WG, Team or SIG 18:51:21 <VW> that's a lot more granular than a board needs to go 18:51:53 <VW> I don't think it hurts for us to include key highlights from teams and working groups under our watch in our update 18:52:04 <jamesmca_> VW: agreed - i think some highlights would be enough 18:52:13 <leong> ++ 18:52:17 <mrhillsman> yeah, things to be aware of 18:52:30 <mrhillsman> like when the product team spun down 18:52:50 <mrhillsman> i will ping thierry re sig update 18:53:13 <VW> cool 18:53:20 <VW> we only have a few minutes 18:53:32 <mrhillsman> we did previously and kept it high-level 18:53:33 <mrhillsman> ++ 18:53:59 <VW> I'm going to bump the next two agenda items to next week? 18:54:18 <VW> This has been useful discussion 18:54:47 <mrhillsman> sounds good 18:55:02 <jamesmca_> 2 quick things: 18:55:04 <leong> @action leong to email team/wg leader to request for update 18:55:06 <jamesmca_> - Take the user survey! 18:55:12 <mrhillsman> that will give me a chance to watch the videos which i missed the link being sent out because i chose digest -_- 18:55:15 <VW> #topic other business 18:55:16 <jamesmca_> - And the second I'll save til next week 18:55:24 <leong> @action mrhillsman to check with theirry on sig update 18:55:47 <VW> FYI - I will be iffy next week for attendance 18:55:48 <mrhillsman> its (hash)action :) 18:55:56 <VW> I'll be in SFO on the 30th for meetings all day 18:56:02 <mrhillsman> ++ 18:56:03 <mrhillsman> i 18:56:06 <VW> but will try to be on for this 18:56:23 <mrhillsman> #action leong to email team/wg leader to request for update 18:56:30 <mrhillsman> #action mrhillsman to check with theirry on sig update 18:56:44 <mrhillsman> leong: ^ hash ;) 18:56:53 <leong> haha 18:56:58 <jamesmca_> Please everyone take the user survey and make sure you don't see anything out of sorts. 18:57:25 <VW> will do! 18:57:32 <mrhillsman> ++ 18:57:59 <mrhillsman> thought it was closed for feedback already 18:58:21 <jamesmca_> mrhillsman: it is. this is to test functionality and make sure no errors. 18:58:30 <mrhillsman> ok cool 18:58:43 <mrhillsman> will make sure to do it today sir 18:59:02 <mrhillsman> thx for the reminder 18:59:11 <VW> anything else? 18:59:19 <spotz> 1 minute, only cause I've got diversity next:) 18:59:43 <mrhillsman> nada 18:59:54 <mrhillsman> para me 18:59:54 <jamesmca_> thanks everyone :) 18:59:55 <VW> thanks all for joining. Start updating your caledars for Vancouver sessions 19:00:11 <VW> jamesmca_: let us know if breakfast with the UC and/or meet and greet materialize 19:00:16 <VW> thanks all 19:00:18 <mrhillsman> Thank you for chairing VW 19:00:21 <VW> #endmeeting