18:03:45 #startmeeting uc 18:03:46 Meeting started Mon Oct 16 18:03:45 2017 UTC and is due to finish in 60 minutes. The chair is emagana. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:03:47 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 18:03:49 The meeting name has been set to 'uc' 18:04:07 #chair shamail VM 18:04:08 Warning: Nick not in channel: VM 18:04:10 Current chairs: VM emagana shamail 18:04:22 #chair shamail VW 18:04:23 Current chairs: VM VW emagana shamail 18:04:28 o/ 18:04:34 Melvin, Severio ? 18:04:35 o/ 18:04:48 Hi aprice___ leong 18:04:54 you missed my hand ;) 18:04:55 hi emagana 18:04:58 ups, I just saw mrhillsman 18:05:02 my bad Melvin! 18:05:10 #chair mrhillsman 18:05:11 Current chairs: VM VW emagana mrhillsman shamail 18:05:13 :) 18:05:13 mrhillsman: show the other hand :) 18:05:19 neva! 18:05:35 Ok, We have quorum! 18:05:50 Agenda #link https://wiki.openstack.org/wiki/Governance/Foundation/UserCommittee#Meeting_Agenda.2FPrevious_Meeting_Logs 18:06:09 #topic Review action items from previous meeting 18:07:17 A. Please add Forum Topic Proposals for your WGs 18:07:24 at forumtopics.openstack.org 18:07:47 Did that happen? I submit the one for the UC but not sure I have seen specific topic for WGs 18:07:52 ANyone? 18:08:02 I just updated it for LDT 18:08:11 way late, but updated - none the less 18:08:30 oh wait - that was different space reservation 18:08:35 emagana: It happened, mrhillsman and I did see specific sessions from WGs 18:08:42 too many schedules 18:08:50 We have a meeting with the WGs this week, we should discuss the Forum during the meeting. 18:09:02 shamail: Awesome! Thanks! 18:09:05 moving on then 18:09:11 shamail to send WG chairs an email about extra-auc 18:09:34 shamail: any updates on that? 18:09:43 Jamey McCabe (LCOO) here now 18:09:57 none yet, sorry emagana… i’ll add a reminder for myself 18:10:02 Hi jamemcc_ 18:10:13 #action shamail to send WG chairs an email about extra-auc 18:10:38 thanks 18:10:41 and finally, VW sent already a reminder for the UC - WGs meeting. Thanks VW 18:10:57 any other previous action item? 18:11:02 my pleasure 18:11:21 #topic Discuss next steps with User Survey 18:11:41 We are having interesting discussions on the google doc. 18:11:54 aprice___: Do you want to share some updates and next steps? 18:12:01 Yes, thank you everyone for your input 18:12:04 Yes :) 18:12:35 In an effort to get a more comprehensive analysis, we are also getting some analysis on those metrics YoY 18:13:01 We are hoping to get those numbers by the end of this week so we can all review the drafted report next week 18:13:25 I think we have a lot of great content and feedback to incorporate into the report. 18:13:32 besides the provided feedback, is there something else needed from us? 18:13:49 Once we have the drafted report next week, I would love everyone's eyes on that 18:14:06 I will both email and attend the IRC meeting to discuss but that will be the next step 18:14:16 aprice___: perfect, just send us a reminder via ML :-) 18:14:25 perfect! 18:14:31 We won't have much time before we need to finalize so it's ready for the summit but I will update via ML :) 18:15:05 aprice___: sounds good! and thanks a lot for the terrific amount of wrk invested in the user survey. 18:15:16 work* 18:15:18 That's all I have for now - of course reach out to me if there are any additional questions or concerns. 18:15:36 Thanks so much aprice___ ! 18:15:42 emagana: +1 18:15:43 #topic Discuss proposal to shift UC meeting to 1600 UTC (Saverio) 18:15:56 I was going to originally send out a poll but it seemed most of us were fine with the shift 18:16:16 I liked leong’s proposal of alternative times based on the week to accomodate different time zones 18:16:37 Should we vote or just make the changes? 18:16:39 shamail: +1 18:17:16 Let’s vote but I would propose the two options as being 1) change to 1600 UTC or 2) Alternate between 1600 and 1400UTC 18:17:27 to encourage more participation over the globe, i suggest that UC meeting should consider alternative time 18:18:07 ok, we have two proposals: 18:18:09 are those time choices correct for alternating? only two hours appart? 18:18:17 ^ 18:18:21 We could try to move earlier 18:18:28 1. Move meetings to 1600 UTC every Monday 18:18:29 I just checked 1400UTC is 10PM in China 18:18:47 11PM in Japan 18:18:55 2. Alternate meetings between 1600 and 1400UTC 18:18:56 1000UTC? 18:19:01 1200UTC would be 9A PT/12P ET/8P China 18:19:09 1000UTC might be too earlier for PST 18:19:11 early* 18:19:32 but it is designed to accommodate non-US no? 18:19:38 1400 is the one time we've found that's close to acceptatble worldwide for LCOO sessions 18:19:41 sorry, im off 18:19:47 cool - thanks jamemcc_ 18:19:48 shamail: something wrong 18:19:55 shamail: 1200 UTC will be 5am PST 18:19:56 yeah 18:20:08 1200 ++ 18:20:28 1200UTC is incorrect 18:20:36 that is like not convenient for anyone lol 18:20:45 yes! 18:21:24 I think option #2 mentioned by emagana is probably the most sound if we want to alternate (also supported by jamemcc_’s exp.) 18:21:50 agreed 18:22:03 in that case, let's go for option 2 18:22:05 #startvote Which option, 1 or 2? 1 2 18:22:06 Begin voting on: Which option, 1 or 2? Valid vote options are 1, 2. 18:22:07 Vote using '#vote OPTION'. Only your last vote counts. 18:22:12 #vote 2 18:22:17 #vote 2 18:22:56 emagana, mrhillsman ? 18:22:58 #vote abstain 18:22:59 mrhillsman: abstain is not a valid option. Valid options are 1, 2. 18:23:11 #vote 2 18:23:19 #endvote 18:23:20 Voted on "Which option, 1 or 2?" Results are 18:23:21 2 (3): shamail, emagana, VW 18:23:29 simple. :) 18:23:33 LOL! 18:23:36 looks like we have a sure winner.. haha 18:23:40 * mrhillsman rolling with 2 of course 18:24:01 but we may want to get some more input from non-us folks 18:24:03 #action emagana update the WIki and the Meeting repo 18:24:33 If the 1400UTc is not available, we will need to switch to a different channel. I will let the team know via ML 18:25:01 so for option #2, what is the time to alternate? 1400 UTC and 1800 UTC? 18:25:05 thanks emagana 18:25:16 leong: 1600 and 1400 UTC 18:25:22 So, next Monday if we have agenda we will meet at 1400 UTC and the following week at 1600 UTC 18:25:35 sweet 18:25:38 brb 18:25:43 * VW starts to update calendar 18:25:54 OK, moving on. 18:25:58 #topic New contributor portal (mrhillsman) 18:26:06 mrhillsman: go for it! 18:26:15 sure, there are a few replies on the ML 18:26:34 i will be in austin thursday and will more than likely hear more from lauren then 18:26:45 have not consolidated the feedback yet 18:27:07 we can of course still comment and encourage others to 18:27:36 not going anywhere soon and foundation would like us to ensure the data specific to users is kept up to date 18:28:08 not much more at this time, i can resend the information if needed, we had a cut off for today for initial feedback 18:28:23 any action item for this team? 18:29:00 not at this time, i believe shamail was checking with ambassadors, in particular sonja who is the liasion 18:29:47 perfect! It seems that is moving along properly. 18:29:55 anything else on this topic mrhillsman? 18:29:58 i'll work on some actionable items for next meeting on this in particular after discussing with lauren, mike, and other working on it 18:30:01 nothing sir 18:30:22 Yeah, that is still the plan mrhillsman 18:30:23 mrhillsman: Thanks! 18:30:31 cool 18:30:35 #topic Improve and finalize plans for cross Working Group meeting - proposed 10/19 18:30:54 VW: You have been leading this meeting. :-) 18:31:06 I perhaps wasn't clear enough but in my note on this topic last week I tried to ask the other WG chairs to reply (check-in) if they could attend, no one really did. 18:31:15 #link http://lists.openstack.org/pipermail/user-committee/2017-October/002421.html 18:31:27 no, no one did. 18:31:32 I think we should be sending email directly to the WG chairs. 18:31:40 I sent the reminder today 18:31:43 jamemcc_: i assume the "message" is not communicating well (as an invite from UC)... 18:31:47 but to emagana's point, will follow up with a direct 18:32:49 i would suggest include WG chair email directly even thought most might already in UC mail-list 18:32:54 VW: I can provide you with a list of emails. 18:33:06 Yes - though VW did follow-up - I wonder if it's more people not checking this ML and or not quite seeing it would be good to communicate. I guess that would be another good topic if we do get together - do we all agree the ML is the right place to communicate. 18:33:15 that would be great. My plan was to scrape the wiki page 18:33:47 perfect! 18:33:48 added to rough agenda jamemcc_ 18:34:01 #link https://etherpad.openstack.org/p/cross_wc_meetings 18:34:16 folks here feel free to add to it 18:34:46 i think we need to indicately clearly on "what is the objective" of this WG cross meeting... 18:35:00 leong: +2 18:35:54 what else on this topic? 18:36:41 ok. Thanks VW and everybody else helping on the WGs 18:36:49 for the cross wg meeting.. is that IRC? 18:36:52 #topic Agenda topics for Join meeting Nov/5 with the Board and TC 18:36:52 agreed - thanks to anyone assiting 18:37:01 I added this one. 18:37:09 yes leong - don't know that we specified a room 18:37:16 will duplicate from previous and add to the update 18:37:50 So, Alan is looking for topics to discuss during our next F2F Join Meeting (Board, TC and UC) on Nov 5th. a day before the Summit in Sydney. 18:37:51 Seems good - thanks 18:38:14 First. Is everybody able to attend the summit? 18:39:21 yes - arriving on Sat the 4th 18:39:50 shamail, mrhillsman, jamemcc_, leong 18:39:51 ? 18:40:02 sorry 18:40:11 i am attending summit 18:40:21 i will be at summit 18:40:22 should i attend the "joint meeting" ? 18:40:27 I am still waiting to have my visa approved by the Australian Government. :-( 18:40:33 emagana: I will not be at the summit :( 18:40:39 leong: everybody is welcome to the meeting, is an open session. 18:40:44 you couldn't do the electronic one, emagana? 18:40:50 shamail: What??? You can't!! 18:41:09 VW I did that one but for Mexicans the process is longer and more complicated. I am not American. 18:41:16 I know.. this is the first one I am missing since Fall 2013 18:41:16 ah 18:41:29 shamail: we will miss you! 18:41:31 VW: the e-visa applies to certain nationality only 18:41:35 same here emagana! 18:42:03 yeah - I just missed that emagana wasn't a US citizen 18:42:08 shamail: you will be very missed! 18:42:11 emagana: i will try to attend.. 18:42:11 and will be sad not to see you shamail 18:42:24 ^^ 18:42:37 shamail: we will save the OpenStack Summit swag for you 18:42:42 will have a moscow mule for you buddy 18:42:51 That would be awesome emagana ! 18:42:53 or many! 18:43:01 mrhillsman: C’mon, you can’t just have one.. you know I would never do that 18:43:08 ok, coming back to the point. 18:43:17 ;) 18:43:25 <3 VW, aprice___ 18:43:30 * shamail is focused again 18:43:45 I need your to email me with ideas and topics that we want to discuss during the meeting. This is the most important meeting for the OpenStack Community. 18:43:58 this is the afternoon, right 18:44:02 morning is just the board? 18:44:07 emagana: last time the first joint-meeting was "invited only" due to logistics/room constraints.. 18:44:08 Yes, we are working on the Agenda. 18:44:41 leong: Not sure about that. i have always seen a lot of extra space for guests 18:45:13 Normally, only members of the board, Tc and UC have voice but anyone else can attend. If you want to bring one topic, we can help you out. 18:45:48 aprice___: Are you still around? Can you confirm that for the Board, TC and UC meeting we can have members of the community attending? 18:45:48 emagana: i got what you mean.. 18:46:21 Yes I can confirm 18:46:45 Community members can attend until the executive session at the end 18:46:47 VW: correct, the joint meeting is usually in the afternoon after the board only session (but we can also attend that one as topics of interest often come up) 18:47:12 it is good to be in the meetings :) 18:47:37 always interesting discussions and this one should be particularly interesting with the focus we started earlier this year 18:47:46 they have been for me at least 18:47:46 mrhillsman: +1 18:48:06 Perfect! 18:48:40 #action Uc Community share topics for join meeting with emagana to be added in the agenda 18:49:00 Let's move on to the last topic 18:49:05 #topic Open Discussion 18:49:13 I have something to share/request 18:50:15 Tomorrow during the IRC meeting, The Ops team will discuss location for the Ops Meet-up between Vancouver Summit and Berlin one. So, please attend ti and provide feedback. 18:50:32 good call out, emagana 18:50:48 I will be there as part of the planning team 18:53:06 That's it all from me. 18:53:50 I'm good too. Just add topics to the etherpad for cross-WG if you have them and try to attend the OPs meetup planning meeting as emagana suggested 18:54:09 ok! 18:54:19 anyone else? anything to add? 18:54:20 Same here, I’m good 18:54:29 good 18:57:20 ok, thank you all 18:57:28 #endmeeting