14:25:07 <mihalis68> #startmeeting Ops Meetups Team
14:25:08 <openstack> Meeting started Tue Dec  6 14:25:07 2016 UTC and is due to finish in 60 minutes.  The chair is mihalis68. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:25:09 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:25:11 <openstack> The meeting name has been set to 'ops_meetups_team'
14:25:25 <mihalis68> hello everyone welcome to the Ops Meets Team meeting
14:25:29 <shintaro> hi
14:25:39 <mrhillsman> o/
14:25:57 <fminzoni2> hi
14:25:57 <mihalis68> agenda
14:25:59 <mihalis68> #link https://etherpad.openstack.org/p/ops-meetups-team
14:26:50 <mihalis68> #topic review session structure stuff
14:27:11 <mihalis68> oops first item should be
14:27:15 <mihalis68> #topic last weeks actions
14:29:03 <mihalis68> looks like there were no actions last week?
14:29:06 <mihalis68> #link http://eavesdrop.openstack.org/meetings/ops_meetups_team/2016/ops_meetups_team.2016-11-29-14.04.html
14:29:26 <shintaro> seems not
14:29:44 <mrhillsman> got disconnected
14:30:12 <mihalis68> #topic session structure review
14:30:46 <shintaro> #link https://docs.google.com/spreadsheets/d/1-WEsEmwms2SLyjt2jtCMvpepmiHwoiDkMWMWk37rkRA/edit#gid=0
14:31:37 <mihalis68> I forget where we are with this to be quite honest
14:32:03 <mihalis68> dc_mattj has put a lot of work in there to collect all the topics and their popularity
14:32:18 <mrhillsman> shyza cannot keep connected
14:32:45 <mrhillsman> right
14:33:00 <mrhillsman> we were waiting on room layout
14:33:07 <mihalis68> ah good point
14:33:13 <mihalis68> Federico are there maps available?
14:33:21 <mrhillsman> so we can build the spreadsheet slots
14:33:36 <fminzoni2> yes sure
14:34:10 <mihalis68> Can you share now, or possibly email one of us and we'll share with the mailing list afterwards?
14:34:52 <fminzoni2> Yes, I'll provide you a link with the maps of the area
14:34:57 <shintaro> so there was an etherpad page for Milan #link https://etherpad.openstack.org/p/MIL-ops-meetup
14:34:59 <mihalis68> mihalis68@gmail.com
14:35:09 <shintaro> maybe you can put the link there
14:35:19 <mihalis68> +1
14:35:29 <mrhillsman> +1
14:36:09 <fminzoni2> ok we'll provide the maps for the location
14:36:16 <fminzoni2> (mcunietti here)
14:36:47 <mihalis68> let me see if I can suggest some ways to move forward
14:37:04 <mihalis68> does everyone like the list of common topics that are on the google doc that shintaro shared above?
14:37:58 <VW> hey golks
14:37:58 <mrhillsman> sure, they have been sessions before
14:38:01 <VW> folks even
14:38:10 <VW> sorry for being late - crazy morning
14:38:21 <mihalis68> hey VW
14:38:25 <fminzoni2> ok for us they seem super comprehensive
14:38:35 <fminzoni2> a bit overkill for 2-day session :-)
14:38:36 <shintaro> to be honest, I don't know how the colours meant to mean
14:38:45 <mrhillsman> hey VW
14:38:54 <mihalis68> they just indicate the same topic in different meetups
14:39:20 <mihalis68> vw we are discussing itinerary for milan
14:39:32 <mihalis68> I also shared the link for august 2017 because intel has made a proposal
14:39:38 <VW> cool
14:40:15 <mihalis68> it seems that without dc_mattj to explain his method on the google doc for milan we're a bit stuck on this. Shall we punt on that this week since attendance is still a bit low?
14:40:26 <fminzoni2> is there any specific question or issue you would like to address with us (the host) for Milano?
14:41:03 <mihalis68> I think we wanted to know roughly what the sponsorship "gap" was
14:41:03 <fminzoni2> I (mcunietti) had a chat with Matt 10 days ago and he explained me in very deep details all the stuff to get going for the Meetup
14:41:22 <mrhillsman> what costs are covered, what do you need extra sponsors to cover
14:41:30 <fminzoni2> we are still discussing this internally (the sponsorhips). We'll have some answers next week
14:41:41 <mihalis68> Ok. That works for me
14:41:49 <fminzoni2> first, we are trying to understand the total cost of the event, and then slice it on the sponsors
14:42:08 <fminzoni2> consider this week is going to be bank holiday in Italy, so expect some delay
14:42:15 <mihalis68> my employer may be interested in being an extra sponsor
14:42:32 <fminzoni2> who is your employer, mihalis?
14:42:37 <mihalis68> bloomberg
14:42:48 <mrhillsman> did matt give enough detail for your team federico?
14:42:49 <mihalis68> we were the host for the August 2016 meetup
14:42:51 <fminzoni2> good, so loads of money :-)
14:42:58 <mrhillsman> lol
14:43:18 <fminzoni2> what do you mean "detail for your team" mrhillsman?
14:43:25 <mihalis68> most of the loot goes to charitable causes, however :)
14:43:40 <fminzoni2> of course :-)
14:43:45 <mrhillsman> you said you needed to know costs
14:43:51 <mihalis68> Ok we need to get moving in this meeting
14:44:00 <fminzoni2> yes we need to define the suppliers, first
14:44:09 <mihalis68> I propose we agree to review rooms before next meeting based on getting the map soon?
14:44:19 <mrhillsman> agreed
14:44:26 <fminzoni2> ok we'll post it on the Etherpad, right?
14:44:30 <mihalis68> #agreed review rooms next week
14:44:33 <mihalis68> yes please
14:44:36 <fminzoni2> fine
14:44:58 <mihalis68> I propose I email dc_mattj to see if he will push forward the itinerary planning or whether we need someone else to be pulled in
14:45:12 <mihalis68> he was supposedly the benevolent dictator for this
14:45:30 <mrhillsman> sounds good
14:45:35 <mihalis68> it's the crucial bit of the planning process
14:45:39 <fminzoni2> I think he will be the BD anyway, maybe he's just busy today
14:45:48 <mrhillsman> indeed
14:45:55 <mihalis68> #action mihalis68 to check with dc_mattj if he's still overseeing the itinerary planning
14:46:08 <fminzoni2> moreover we're friends with him, and this makes everything much easier
14:46:23 <mihalis68> he just couldn't make it, which leads me to
14:46:28 <mihalis68> #topic time of regular meeting
14:46:41 <mihalis68> matt and tom cannot make this time slot most weeks recently
14:46:50 <fminzoni2> we too
14:46:55 <mihalis68> matt asked in an email can we possibly make it one hour later?
14:47:01 <fminzoni2> +1
14:47:05 <mrhillsman> we are all friends federico :)
14:47:23 <fminzoni2> ca va sans dire
14:47:25 <mihalis68> so the proposal is 15:00 UTC I believe
14:47:53 <mihalis68> how many are we now?
14:47:55 <mrhillsman> hour later works for me
14:47:56 <shintaro> that will be midnight for me, but I can try if that would work for everyone:)
14:48:09 <mrhillsman> ah
14:48:12 <mihalis68> are we enough to vote and for it to be representative?
14:48:27 <mrhillsman> table it imo
14:48:45 <mrhillsman> we are small group anyways
14:48:52 <mihalis68> I'm not sure what table it means. In the US and UK that has diff meanings!
14:48:52 <mrhillsman> send email
14:49:09 <mihalis68> ok I can do that
14:49:10 <mrhillsman> hehe, sorry
14:49:20 <mihalis68> #mihalis68 to email the list to get feedback on time of regular meeting
14:49:34 <fminzoni2> in italy "table it" means it's lunchtime :-)
14:49:37 <mihalis68> could everyone just state (non-binding) yes or no to move this one hour later?
14:50:01 <mihalis68> shintaro is qualified yes, I'd like it later, matt would like it later, not sure about Tom, maybe yes also
14:50:05 <mrhillsman> works either way for me
14:50:08 <fminzoni2> yes
14:50:24 <mihalis68> I would hate to impose on shintaro but I think we miss matt and tom's input
14:50:52 <mihalis68> Ok i won't try to gerrymander the result but I can mention "some are in favor"
14:50:55 <mihalis68> :)
14:50:57 <fminzoni2> would like to be more supportive but we're new to the process indeed
14:51:05 <mrhillsman> tom was a one time thing iirc
14:51:06 <mihalis68> The process itself is new
14:51:18 <shintaro> yes, but Tom is in Asian timezone probably 2300 for him
14:51:43 <mihalis68> not one-time, but Tom just pulled this together "by magic" for a few and felt the community needed to take over to make this more open, inclusive etc
14:52:14 <mihalis68> is tom at home right now? he mentioned something about "currently in a timezone where the meeting is at some ungodly hour in the morning" so I assumed he was off traveling
14:52:22 <mihalis68> Less than 10 minutes left
14:52:40 <VW> I'll try to sync with Tom directly this week
14:52:40 <mrhillsman> we can email him
14:52:47 <VW> but, I'm sure he's bouncing all over the globle
14:52:49 <VW> globe even
14:52:56 <mrhillsman> yeah
14:53:05 <mihalis68> I have some actions, but let's say that unless agreement is seen on the mailing list, same time same place next week and I will chair again unless we get Tom back?
14:53:37 <mihalis68> any more topics people would like to discuss this week?
14:53:58 <mrhillsman> +1
14:54:15 <fminzoni2> none from us
14:54:17 <mrhillsman> nothing from me
14:54:24 <shintaro> none from me
14:54:35 <mihalis68> Federico you will try to get an indication of "funding gap" for next week?
14:54:46 <fminzoni2> ok sure
14:54:54 <fminzoni2> consider the bank holiday, will try our best
14:54:58 <mihalis68> dc_mattj said that the Manchester event had a bunch of extra sponsors fill the gap and it was $1k each so not bad
14:55:15 <mihalis68> You can email me if you can't make the IRC meeting and I can share with the meeting
14:55:27 <fminzoni2> ok
14:55:37 <mihalis68> 5 minutes left
14:55:51 <mihalis68> think we may be done
14:55:56 <mihalis68> any more for any more?
14:56:21 <mihalis68> #actuon fminzoni2 to try to get cost gap
14:56:31 <mihalis68> #action fminzoni2 to try to get cost gap
14:56:47 <mihalis68> #action fminzoni2 to share venue maps for review (put on ether pad)
14:56:56 <mihalis68> ok, about to finish. Last call
14:57:15 <mihalis68> thanks for all who attended making it at this early/late/whatever hour :)
14:57:19 <mihalis68> #endmeeting