14:05:26 <mihalis68_> #startmeeting ops-meetup-team
14:05:26 <openstack> Meeting started Tue May 14 14:05:26 2019 UTC and is due to finish in 60 minutes.  The chair is mihalis68_. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:05:27 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:05:29 <openstack> The meeting name has been set to 'ops_meetup_team'
14:05:38 <emccormick> o/
14:05:38 <mihalis68_> #link https://etherpad.openstack.org/p/ops-meetups-team
14:05:41 <mihalis68_> o/
14:05:45 <mihalis68_> #topic actions
14:06:03 <mihalis68_> I was due to start the etherpad and tweet it out to the community. I was delayed but did that this morning
14:06:13 <smcginnis> Thanks!
14:06:19 <mihalis68_> https://twitter.com/osopsmeetup/status/1128291118054039552
14:06:47 <mihalis68_> I put the first 1/2 dozen items I could think of off the top of my head down in the topic list to seed it. I will expand those
14:06:49 <spotz> I emailed the foundation. Erin was on vacation but the request was being forwarded
14:07:05 <mihalis68_> I want to make them good examplars of how to propose topics - not just a title but a quick precis
14:07:43 <mihalis68_> I also added the etherpad link to our wiki
14:07:58 <mihalis68_> #link https://wiki.openstack.org/wiki/Operations/Meetups
14:08:17 <mihalis68_> any more actions updates?
14:08:20 <smcginnis> mihalis68_: Thanks for getting all of that set up. Great start!
14:08:24 <emccormick> looks spiffy. I'll try and add a few things
14:08:47 <mihalis68_> it would be great to really flesh it out ASAP and then retweet it with a comment that it's moving along nicely
14:09:07 <miouge> I've heard about people who are interested to host the next ops meetup in Europe. Any etherpad or link I can send them? (other than the superuser post from enter)
14:09:26 <emccormick> Hey miouge!
14:09:49 <emccormick> Not sure if we set up the proposal etherpad for it yet, but I can do that right now
14:10:30 <emccormick> hmm. Though technically it wouldn't be until Fall of 2020 unless we address our rotation
14:10:45 <emccormick> we started to talk it over at the end of last week.
14:11:34 <miouge> Hi :) I've been keeping an eye on the meetings but I usually don't have much to say :D
14:12:01 <smcginnis> Maybe we should get a proposal etherpad going.
14:12:04 <mihalis68_> the regions for next year are still under discussion. Nothing is decided/excluded yet, except the team tries to rotate regions for fairness in travel
14:12:22 <mihalis68_> nominally 2020 would be APAC and then Europe
14:12:29 <mihalis68_> as erik already pointed out
14:12:40 <mihalis68_> but swapping them isn't impossible
14:12:44 <emccormick> well it would be APAC and US
14:13:02 <emccormick> but we talked about skipping US so actually that'd put Europe in spring 2021
14:13:15 <mihalis68_> heh Erik our own docs differ on this. Some say US, Europe, APAC some say US, EUROPE, US, APAC
14:13:17 <emccormick> but that feels far out so I think fall would be nice
14:13:26 <emccormick> hah
14:13:40 <mihalis68_> I think it's just a consideration for fairnesss, not an iron law
14:13:51 <mihalis68_> the most compelling thing for a region to have a meetup is a good offer
14:13:52 <emccormick> *nod*
14:13:58 <smcginnis> ++
14:14:11 <mihalis68_> #topic NYC 2019
14:14:29 <mihalis68_> my boss asked me if we want to give schwag away
14:14:35 <mihalis68_> I was surprised
14:14:50 <mihalis68_> not sure we need that tbh
14:15:12 <mihalis68_> but whilst pondering that I wondered about a small prize for the winner of the ops war stories lightning talk
14:15:43 <emccormick> I wonder if we can swing another free summit pass for each of those sessions
14:15:56 <smcginnis> Those nice moleskin-like books in Paris looked pretty good. :)
14:16:13 <smcginnis> emccormick: That might be worth looking in to.
14:16:24 <mihalis68_> prizes like that mean a lot more than cheap plastic doodads
14:16:35 <emccormick> re: swag I think it'd be awesome to have t-shirts commemorating the occasion, but Bloomberg doesn't necessarily have to be the ones to make them
14:16:47 <smcginnis> Best lightning talk gets a ride in mihalis68_'s car. :P
14:16:49 <mihalis68_> i think everyone likes the lightning talks ending each day with a moderator, a winner and generally a fun element
14:17:01 <emccormick> +1 to the Porsche
14:17:28 <mihalis68_> the difficulty with that is a) getting the car here b) having any kind of enjoyment of it starting in NYC
14:17:39 <emccormick> Everyone else has to buy the winners drinks that night :D
14:17:45 <mihalis68_> it's basically a car that is unpleasant to drive until you get out of this region
14:18:02 <smcginnis> mihalis68_: Under the Security section in the planning etherpad - do I remember right that there are extra security requirements from Bloomberg. Something like at least a government issued ID?
14:18:14 <mihalis68_> I thought I put that in
14:18:38 <mihalis68_> in bold under registration in https://etherpad.openstack.org/p/NYC19-OPS-MEETUP
14:18:50 <mihalis68_> maybe I should put this at the top
14:18:52 <smcginnis> Ah, OK
14:18:58 <smcginnis> Maybe both?
14:19:02 <mihalis68_> yeah will do
14:19:19 <smcginnis> Don't want anyone to travel far and get caught off guard by that.
14:19:20 <mihalis68_> so I'm obviously going to be the benevolent dictator for this event
14:19:25 <smcginnis> ++
14:19:38 <mihalis68_> but I would like to evade also being the social coordinator for the evening of day 1
14:19:55 <mihalis68_> btw the ID requirement will go in the evenbrite too
14:20:02 <smcginnis> Oh perfect
14:20:18 <spotz> catching up
14:20:26 <emccormick> I'll figure out evening event ideas
14:20:38 <emccormick> if we could get a sponsor for it that'd be extra awesome
14:20:43 <mihalis68_> #action emccormick to handle social event coordination
14:20:46 <emccormick> not like there's shortage of options in Manhattan
14:20:52 <mihalis68_> #action emccormick to handle social event coordination for NYC meetup
14:21:10 <emccormick> o/ spotz
14:21:33 <mihalis68_> #action mihalis68_ to make the government-issued ID requirement for NYC meetup unmissable in the etherpad (and forthcoming eventbrite)
14:21:49 <smcginnis> emccormick: We can always do ping pong again. Rematch night!
14:22:03 <emccormick> Added miouge's request for the proposal template to the etherpad so I remember to send it once we make it
14:22:03 <mihalis68_> that worked for people who didn't want to drink as I recall
14:22:14 <mihalis68_> it's really fun
14:22:46 <emccormick> smcginnis I was in Mexico during that meetup with wvera feeding me Mescal. You'll have to clue me in on this ping pong adventure
14:23:13 <mihalis68_> erik you didn't come to NYC the first?
14:23:19 <mihalis68_> wow my mind plays tricks on me
14:23:36 <emccormick> nope. I had a ticket but then bailed because Suse wanted to give me lots of $$$ to go to Monterrey
14:23:39 <smcginnis> Yeah, I could have sworn you were there.
14:23:44 <emccormick> obviously I took the cash
14:23:50 <smcginnis> emccormick: Good choice. :D
14:24:03 <mihalis68_> it's a bar and grill but also has a large fleet of pingpong tables. you get a bucket of pp balls and play away and then sweep up the strays continuously
14:24:12 <emccormick> I missed the first in Palo Alto, Manchester, and New York. Sad
14:24:22 <smcginnis> Think of a pool hall, but 10x more chaotic.
14:24:30 <mihalis68_> I know Messrs Fifield and Van Winkle did make that one
14:24:36 <emccormick> nice ;)
14:24:59 <spotz> Ok question, if you're thinking about doing something at summit/ptg how do you see that maybe changing locations?
14:25:02 <mihalis68_> because I had to leave them in some american whisky bar just when they were getting lively
14:25:50 <mihalis68_> spotz I suppose we could include the summit event in our consideration of region
14:26:02 <emccormick> This here place? https://wearespin.com/location/new-york/
14:26:09 <mihalis68_> so if there's an official meetup at the beijing summit then I guess the next one could be a midcycle in europe
14:26:22 <mihalis68_> and we'd have achieved USA, APAC, Europe
14:26:47 <mihalis68_> that's the place, emccormick
14:26:55 <spotz> That might work out better, then the next one would have the 3 as well
14:26:56 <emccormick> (adds bookmark)
14:27:14 <emccormick> So that suggests EU for next spring
14:27:33 <mihalis68_> maybe we're being excessively literal, but previous summits were not "meetups" they were forum and then they were forum+ptg
14:27:42 <emccormick> between APAC and US summits. Seems fair
14:27:59 <mihalis68_> is it US again after beijing? I haven't heard that news
14:28:00 <mihalis68_> where?
14:28:07 <emccormick> true. It is dependent on us making a respectable set of ops content in parallel
14:28:20 <emccormick> It's not announced yet but it should be
14:28:36 <emccormick> unless they totally bork the rotation they've been using for the last 5 years+
14:29:08 <mihalis68_> mumble mumble always like vancouver mumble
14:29:15 <emccormick> spring is always North America, Fall alternates between EU and Asia
14:29:16 <spotz> mihalis68_: nothing was announced at summit
14:29:27 <emccormick> (yes Vancouver forever please)
14:29:45 <spotz> I like Vancouver:)
14:30:02 <smcginnis> Somewhere in North America at least.
14:30:09 <mihalis68_> ops meetups ... SEAPLANE
14:30:22 <smcginnis> I heard they have a location, just hadn't finalized the paperwork. So hopefully we should know soonish.
14:30:27 <emccormick> OK, well on this topic, do we have general agreement that EU seems like the best idea for the 1st meetup of 2020?
14:30:39 <emccormick> Do we want to have a vote on that or table it for people to think on?
14:30:57 <mihalis68_> shintaro is not here this week AFAIK, but ISTR there was interest in hosting in s.korea in the spring
14:31:04 <mihalis68_> he mentioend it last week
14:31:10 <smcginnis> Oh right, that was another good one.
14:31:24 <mihalis68_> we do have a process for community choice in the presence of more than one offfer
14:31:27 <emccormick> Yeah, I was there when he talked to the SK guy
14:31:32 <emccormick> it wasn't really tied to a set of dates
14:31:42 <emccormick> but let's do wait for Shintaro then
14:32:15 <emccormick> Well, we've tried to keep that choice tied to a region to preserve travel fairness
14:32:48 <emccormick> I'm not sure it's overly fair to offer an EU and Asia choice as equals in a poll
14:33:40 <mihalis68_> yeah I see what you mean, people might vote for their nearest, which starts to pull things into factions
14:33:55 <emccormick> The last time we had competing bids was ... I forget. Have we ever had competing bids? We had 2 building choices in CDMX
14:34:07 <mihalis68_> we did, and we did a doodle poll
14:34:17 <mihalis68_> but I think that was US vs. APAC
14:34:27 <emccormick> I have a fuzzy memory of that
14:34:48 <emccormick> was probably before we started taking this show out of the US
14:35:00 <smcginnis> I suppose the location choice could end up being where there is more interest if we were to leave it open to multiple offers from multiple regions.
14:35:30 <mihalis68_> this needs further discussion. I think it does depend in part on whether summits once again become official ops meetups
14:35:36 <mihalis68_> which leads me to
14:35:40 <mihalis68_> #topic beijing
14:36:03 <mihalis68_> spotz you say you emailed the foundation about the idea from last week for an ops day immediately after the summit days?
14:36:38 <emccormick> and if we'd have choice of 1 day or 2 depending on community interest
14:36:53 <spotz> yes, but Erin who is in charge of it was on vacation. I emailed everyone but her so it's being forwarded:)
14:36:59 <emccormick> I feel like 1 day + forum is enough but *shrug*
14:37:28 <mihalis68_> i think there was some consensus around 1 day in this meeting last wek
14:37:46 <mihalis68_> start small, given that people have other duties if attending summit or ptg as well
14:37:54 <smcginnis> 1 day + forum seems like it would work well.
14:38:47 <mihalis68_> spotz will that progress naturally or do we need to amplify it further?
14:38:59 <mihalis68_> i mean thierry and jon bryce turned up at NYC the first
14:39:09 <spotz> mihalis68_: I'll poke next week, give her a chance to catch up
14:40:20 <mihalis68_> out of interest, who is likely to be in Beijing?
14:40:28 <mihalis68_> I will be requesting permission soon I think
14:41:03 <smcginnis> I would expect to be there.
14:42:01 <emccormick> I"ll be there
14:42:30 <emccormick> Already have a plane ticket and don't come home til the Monday after summit, so I can do whatever length of things
14:42:38 <mihalis68_> i think we need to get an answer soon just because of the decision which depend on it
14:42:46 <mihalis68_> regional choice in particular
14:43:29 <emccormick> OK, so we await Erin's response when she returns from much needed vacation
14:43:33 <mihalis68_> yep
14:43:38 <mihalis68_> #topic 2020
14:43:53 <emccormick> if we're good to do Ops content in Beijing then we can vote on what to do for schedule next year
14:44:19 <mihalis68_> we might need regional choice before then, though
14:45:19 <mihalis68_> let's be on top of this issue next week one way or another. If not by this time next week let's get on email and try
14:46:26 <mihalis68_> we will still have the opportunity to submit forum talks for beijing in any case right?
14:46:33 <mihalis68_> how did the ones in denver go?
14:47:53 <mihalis68_> emccormick? smcginnis?
14:48:22 <emccormick> sorry, distractors...
14:48:43 <mihalis68_> I think you said deployment tools went great?
14:48:43 <emccormick> forum sessions in Denver went pretty well and were well attended
14:48:47 <smcginnis> I thought Denver went well.
14:48:50 <emccormick> but they were few. Only 3 this time
14:48:58 <smcginnis> Yeah, not a lot this time.
14:49:12 <emccormick> though there were others that Ops participated in and were very active in
14:49:12 <smcginnis> But if we plan for it, we could try to get topic suggestions for that part too if we combine things.
14:49:25 <mihalis68_> so aim to do a bit more in Beijing? It's more of a proposal for me to make if I say "can I go to beijing, I can present xyz"
14:49:32 <emccormick> Deployment tools session was run by Thiery
14:49:32 <smcginnis> That is the great value - having ops and devs in the same discussions.
14:49:44 <emccormick> but yes it was very active and we came out with lots of goals
14:49:56 <mihalis68_> yeah, forum as an idea seems proven out by experience
14:50:10 <emccormick> I don't think we'll get a lot more forum spots
14:50:16 <emccormick> hence the desire for Ops day
14:50:36 <emccormick> we can probably get 3 or 4 forum sessions and that's it. 3 day summits really shorten up the schedule availability
14:50:51 <mihalis68_> that seems to be the new standard right?
14:50:57 <emccormick> but I'd say the Ceph session should stay in the Forum as that's well beloved by the masses
14:51:55 <mihalis68_> ok so at minimum we need to get about 3 or 4 submitted. I'll try and get in principle permission soon so that I have a reason to work on submitting
14:52:04 <mihalis68_> anything else for beijing?
14:52:19 <mihalis68_> we have 8 minutes left, max and I will need to dash on time
14:52:27 <emccormick> You can be sure you'll have the Ceph and Ops Meetup Team sessions
14:52:33 <mihalis68_> we already discussed meetups in 2020
14:52:38 <mihalis68_> #topic any other business
14:52:49 <mihalis68_> I do want to get ops docs moving again
14:52:53 <mihalis68_> so I put that down for NYC
14:53:06 <mihalis68_> to motivate myself to get  going on the operators guide
14:53:52 <smcginnis> Ping me if there's anything I can do there.
14:53:54 <emccormick> I've seen a couple patches get proposed. Frank I think
14:54:02 <smcginnis> I'd like to spend some time on it, but too interupt driven lately.
14:54:36 <mihalis68_> I think erik and I need to get rear-ends in gear and work out a way forward on deployment tech
14:54:43 <mihalis68_> it can be ripped out if a new doc covers it
14:54:59 <mihalis68_> we sort of said that's the plan and then didn't execute
14:55:25 <mihalis68_> I still think that would be a good next step on the operators guide - slim it by removing the hopelessly out of date or inappropriate sections
14:55:45 <emccormick> Yeah that was my grand plan
14:55:55 <smcginnis> Might be good to check with ttx on his effort with deployment tools.
14:55:56 <emccormick> just no time has presented itself :(
14:56:00 <emccormick> same old story
14:56:11 <smcginnis> He's trying to get the choices documented and more visible.
14:56:24 <jproulx> when is NYC event?
14:56:34 <mihalis68_> I'll review the etherpad for that and try to understand current state of play
14:56:43 <mihalis68_> hey jon, sept 3,4
14:56:47 <jproulx> thx
14:57:05 <spotz> mihalis68_: Isn't that right around Labor day?
14:57:09 * jproulx tries to dig himself out
14:57:11 <mihalis68_> yep
14:57:17 <mihalis68_> those were the only possible days
14:57:31 <emccormick> after it. I may be coming there via train from Pennsylvania *heh*
14:57:58 <mihalis68_> 3 minutes left
14:58:19 <mihalis68_> maybe we need an ops meetups team social (gentle one) the night before day 1
14:58:35 <spotz> Oh sure have a party without me!
14:58:36 <mihalis68_> last call for any comments, updates etc?
14:58:49 <emccormick> haha
14:59:04 <emccormick> It's not really a party til you show up spotz ;)
14:59:14 <smcginnis> :)
14:59:16 <emccormick> nothing further from me.
14:59:46 <spotz> heheh
15:00:07 <mihalis68_> thanks everyone. Productive meeting. See  you all here same time next week.
15:00:12 <mihalis68_> #endmeeting