14:59:16 <mihalis68_> #startmeeting ops-meetup-team
14:59:17 <openstack> Meeting started Tue Feb 26 14:59:16 2019 UTC and is due to finish in 60 minutes.  The chair is mihalis68_. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:59:19 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:59:22 <openstack> The meeting name has been set to 'ops_meetup_team'
14:59:24 <aprice> o/ if anything is needed - mainly wondering if i need to share the reg list with anyone?
14:59:33 <mihalis68_> how many do we have?
14:59:43 <aprice> 18
14:59:45 <shintaro> o/
15:00:33 <mihalis68_> disappointing turnout
15:00:45 <smcginnis> o/
15:01:06 <mihalis68_> I don't know if Frank has plans to make badges for the attendees
15:01:33 <mihalis68_> I can go get some plastic holders from staples if needed and just bring them with me
15:01:36 <smcginnis> 18 does seem pretty low. I was hoping with the area and things this would have ended up a larger event.
15:02:00 <mihalis68_> people somewhat near can still opt to buy a ticket and attend
15:02:02 <mihalis68_> but yeah
15:03:31 <mihalis68_> aprice i think it would be good to share the registration list with the hosts, frank kloeker and nils magnus (see the attendees listed here https://etherpad.openstack.org/p/BER-ops-meetup)
15:03:52 <mihalis68_> if they need help with badges they can reach out. Nothing fancy is required
15:04:17 <aprice> mihalis68_ ok, can do
15:04:18 <spotz> Morning
15:04:25 <mihalis68_> g'morning spotz
15:04:37 <mihalis68_> we only have 18 attendees for next week, kinda disappointing
15:05:13 <spotz> I still can’t believe it’s next week:(
15:05:14 <mihalis68_> we have a good selection of topics listed on the planning etherpad, but haven't converted those into an agenda just yet
15:05:19 <shintaro> Unfortunately, I couldn't make it this time. But I'm sending two members from my team.
15:05:26 <mihalis68_> understood
15:05:42 <mihalis68_> #link #link https://etherpad.openstack.org/p/ops-meetups-team
15:05:54 <mihalis68_> you can see two etherpads I made for topics I'm offering to moderate
15:06:09 <emccormick> still pretty short on topic choices
15:06:35 <emccormick> thanks for getting yours together chris. I'll try and do a couple today.
15:07:00 <mihalis68_> I think we will need to work on the agenda by email between now and next week. I'm suggesting we work through topics that have moderators that will be there and submit them to the mailing list when they have an etherpad and unless there's objections build up the list of approved items that way
15:07:17 <emccormick> I'm going to break out the container thing into two. One will be general deployment tools talk, and the other can be running containers / k8s on openstack
15:07:24 <mihalis68_> a topic with some +1s, a moderator who will be there and an etherpad seems "well formed"
15:07:30 <mihalis68_> +1
15:08:22 <emccormick> oh good, we got 2 more moderator volunteers. So we're up to 4 :/
15:08:22 <mihalis68_> aprice can the foundation repeat the tweets and whatnot about next week's event? It's within reach for locals still, if a bit of a stretch for people from north america and/or apac to book now
15:08:32 <mihalis68_> but it was always intended to be mostly for the folks in europe
15:09:43 <mihalis68_> others with social media reach of any level should also retweet the event. There could well be people who book later than me even
15:10:10 <mihalis68_> sean for example has a decently high profile amongst the target audience
15:10:32 <mihalis68_> I don't know if targetted messages to the european operators went out, not being one myself
15:10:39 <smcginnis> Not sure about that, but I've just tweeted about it again.
15:12:11 <mihalis68_> is everyone ok with the proposed process for agreeing the topics?
15:12:43 <spotz> Yes
15:13:04 <smcginnis> ++
15:13:08 <shintaro> +1
15:13:22 <mihalis68_> I'm going to try and pull together popular topics, start etherpads, see if the volunteers are comfortable with them and make a talk list. In the past we did make a fixed agenda, but it's quite hard to do. With 18 we can perhaps just work from the list and get through them as seems natural
15:13:34 <mihalis68_> a style inspired by PTG, even if we don't have a bot and irc!
15:13:38 <emccormick> yes
15:14:07 <smcginnis> You'll have the mihalis68_bot
15:14:12 <mihalis68_> #action mihalis68 to pull together the agenda and try to get moderators for topics. Approval is via mailing the openstack-discuss list with well-formed talks
15:14:31 <mihalis68_> oh... yes... him
15:15:58 <emccormick> make sure Frank knows so he doesn't order food for 100 *heh*
15:16:11 <mihalis68_> other than final arrangements with the hosts (attendee list and badges) and the technical agenda, the only other thing I had for today's meeting is to say that there will not be this meeting next week, as at least two of us will be in transit
15:16:14 <emccormick> with 18 we could just order pizza
15:16:48 <mihalis68_> any other business for this here meeting? There is a lot to do but not so much to discuss here, I'd say
15:16:55 <emccormick> well by 10am EDT I'll be firmly in place in Berlin
15:17:08 <emccormick> We can have it at a biergarten
15:17:23 <mihalis68_> I can't promise, as I suspect I might be trying to nap
15:17:39 <emccormick> You know what 18 might be a good number for?
15:17:51 <emccormick> An Ops Guide sprint
15:18:05 <smcginnis> Hah, I like how you think. ;)
15:18:08 <spotz> That would be nice
15:18:17 <gtema> there might be 19, since I haven't booked yet (trying to find a hotel)
15:18:29 <mihalis68_> hi Artem, glad you're joining us!
15:18:41 <emccormick> gtema Super. Look forward to seeing you
15:18:50 <mihalis68_> We were in berlin in late 2018 and anything near the train line seems to work really well
15:18:53 <emccormick> Yeah hotels are a little dicey. I'm over by Alexanderplatz
15:19:09 <emccormick> fortunately I learned the trains last time I was there so it's not too scary ;)
15:19:11 <mihalis68_> the train was frequent, cheap, and with google maps I was able to use it without any german-language skills
15:19:14 <smcginnis> I had great luck with an Airbnb for the Summit.
15:19:23 <spotz> Air in Berlin was near the zoo and family run
15:20:30 <mihalis68_> idea: put the agenda into first 1.5 days, call day 2 afternoon a sprint. This allows some people to slope off earlier if they are traveling (energy tends to lag by day 2 afternoon)
15:21:29 <emccormick> oh, and I finally figured out why the hotels are so pricey
15:21:35 <mihalis68_> competing event?
15:21:38 <emccormick> And I blame a friend of mine
15:21:42 <emccormick> ITB 2019
15:21:46 <emccormick> big travel show
15:21:48 <gtema> yes - Travel Messe
15:22:00 <emccormick> and a friend of mine from here does those things.
15:22:20 <emccormick> Nice that she'll be there at the same time, but damnit it's made everything wicked pricey
15:23:04 <mihalis68_> good to know, but we do have the efficient public transport helping connect the venue with affordable hotels
15:23:08 <emccormick> and +1 to the 1.5 days -> sprint
15:23:24 <smcginnis> Yeah, that sounds like a good plan.
15:23:32 <emccormick> yep. Also it gets cheaper later in the week, so my extended stay will cost half what the first 2 days will
15:23:37 <mihalis68_> I will sketch out a 2-day agenda once we have the popular topics "built"
15:23:40 <emccormick> blessedly
15:24:00 <smcginnis> Good to have some flexible time too to be able to adjust for the actual audience that shows up.
15:24:19 <mihalis68_> #action mihalis68 to find out from Frank about badges. If necessary I'll make them and bring them
15:24:45 <emccormick> I actually have the emergency backup ones I bought for CDMX I think
15:25:07 <emccormick> will dig in my drawer and see if that's so
15:25:48 <mihalis68_> gtema if you need help with arrangements for berlin, the hosts have been very helpful with answering general questions. I can connect you with them if you want advice on anything
15:26:12 <gtema> I know Frank - we work in "same" company
15:26:21 <mihalis68_> ah, ok perfect!
15:26:40 <gtema> but prices and vacant places are a problem
15:26:55 <gtema> "company budget limits"
15:27:12 <mihalis68_> understood. Unfortunately the ops meetups team can only work with offers, including dates, that we receive
15:27:21 <mihalis68_> this was the offer
15:27:31 <emccormick> I see airbnbs from ~$100 USD
15:27:54 <emccormick> so like..90 EUR?
15:28:19 <smcginnis> My apartment was huge and relatively cheap for the summit.
15:28:44 <gtema> "unfortunately" Telekom has partnership with lots of hotels and special prices (up to 75€) and everything above need a very special approval
15:28:56 <mihalis68_> hi jamesmcarthur, can the foundation push out announcements about this event next week again? I realise it's late but there may be some potential last-minute attendees, especially regional
15:29:29 <jamesmcarthur> mihalis68_ I'll talk to aprice and see what we can do :)
15:29:37 <mihalis68_> greatly appreciated as always
15:29:53 <jamesmcarthur> np! how are the numbers looking so far?
15:29:58 <mihalis68_> around 20
15:30:04 <mihalis68_> low but workable
15:30:50 <aprice> mihalis_ we have it in the newsletter for this week and can plan to continue to promote on social media as well
15:31:13 <mihalis68_> great!
15:31:56 <aprice> ill also keep yall updated if there are any registration spikes
15:32:02 <mihalis68_> yes, please
15:32:20 <spotz> I was gonna suggest my hotel and 6/7 are the only days sold out:(
15:35:24 <mihalis68_> the place I stayed at had apartments for reasonable hotel rates. Mine was for up to 4 people. Maybe companies sending multiple people can double up in such places
15:36:17 <emccormick> That place is like $250 / night right now. When we stayed there it was $80 ;)
15:36:26 <spotz> eeep
15:36:59 <mihalis68_> darn
15:37:05 <mihalis68_> Hotel: ADAGIO BERLIN KURFURSTENDAMM just for the record
15:37:39 <mihalis68_> behind and attached to ABBA hotel
15:37:52 <mihalis68_> well, it's kind of set now
15:38:03 <emccormick> yep :). OFf we go!
15:38:13 <emccormick> anything else need covering?
15:38:15 <mihalis68_> any other business? Else we can get back to making some more etherpads and volunteering people to own them
15:38:51 <mihalis68_> last call
15:39:19 <mihalis68_> alright... thanks all, see some you in person next week!
15:39:22 <mihalis68_> #endmeeting