15:01:37 <mrhillsman> #startmeeting Ops Meetup Team
15:01:37 <openstack> Meeting started Tue Feb 14 15:01:37 2017 UTC and is due to finish in 60 minutes.  The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:01:38 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
15:01:40 <openstack> The meeting name has been set to 'ops_meetup_team'
15:01:44 <izaakk> o/
15:02:02 <fifieldt> o/
15:02:09 <mcunietti> hi everyone
15:02:10 <mrhillsman> figured i'd just start :)
15:02:20 <shintaro> o/
15:02:23 <mrhillsman> #link https://etherpad.openstack.org/p/ops-meetups-team
15:02:24 <fifieldt> excellent, an on time meeting is a good meeting
15:02:26 <med_> o/
15:02:31 <mrhillsman> agenda can be found at the provided link
15:02:47 <mrhillsman> #link http://eavesdrop.openstack.org/meetings/ops_meetup_team/2017/ops_meetup_team.2017-02-07-15.00.html
15:02:53 <emccormick> one preflight item: mcunietti, do you have a link for the Ramada hotel form that works?
15:02:56 <mrhillsman> as noted last week's actions ^
15:03:04 <emccormick> the one on the etherpad is a 404
15:03:15 <mrhillsman> i got intel in touch with enter for the food 2k euros
15:03:27 <mrhillsman> it was update emccormick
15:03:29 <mrhillsman> updated
15:03:30 <fifieldt> wow, that's awesome mrhillsman
15:03:31 <emccormick> woo!
15:03:32 <mrhillsman> new one works
15:03:47 <mihalis68> very nice
15:03:54 <mcunietti> emccormick: fixed the link yesterday
15:04:01 <mrhillsman> #link https://owncloud.enter.it/index.php/s/jMssWlNUhH1IfNb
15:04:05 <mihalis68> after my email to the list, a discussion with nudge networks occurred where they may chip in towards food also
15:04:11 <mihalis68> Nuage
15:04:15 <mcunietti> mrhillsman: you rock man, thanks a lot
15:04:20 <mrhillsman> welcome!
15:04:38 <mrhillsman> zioproto is not here to update, mcunietti did you get any update from him on SWITCH?
15:04:46 <mcunietti> if you are ok I have a short list of updates for Milan, then email/etherpad update will follow
15:05:02 <mrhillsman> go for it
15:05:02 <mcunietti> mrhillsman: we got a sponsorship from them , 1k
15:05:15 <mcunietti> ok let's start with sponsorship
15:05:17 <mrhillsman> #topic Midcycle updates
15:05:29 <mcunietti> we got almost all in place
15:05:45 <mcunietti> we got 2000 euros from eventbrite (if 100 attendees are confirmed) for the night event
15:06:02 <fifieldt> We have 67 registered so far
15:06:13 <mihalis68> great
15:06:15 <mcunietti> we got Switch (1000), Intel (2000), Cloudbase (1500) and Nuage (TBD, today at 5PM CET) for the catering
15:06:18 <mcunietti> wohaa
15:06:19 <mihalis68> need to drum up some more
15:06:21 <fifieldt> but registrations are levelling off -- so we need to do another promotion round
15:06:30 <fifieldt> mcunietti: that sponsorship turnartound is amazing
15:06:34 <mrhillsman> anyone up to action that?
15:06:36 <mcunietti> we got Bloomberg (1000) for signage
15:06:37 <mihalis68> me
15:06:41 <mihalis68> action me :)
15:06:57 <mrhillsman> #action mihalis68 send request to ML for final promotion of midcycle
15:07:03 <mcunietti> except for the night event (which may cost a bit more than 2000) we're pretty much in place, but if Nuage jumps on board we're done
15:07:08 <mrhillsman> well, maybe not final :)
15:07:15 <mihalis68> I get it, no worries
15:07:19 <fifieldt> congratulations
15:07:28 <mrhillsman> nice
15:07:48 <mcunietti> thanks to zioproto, mihalis68 and mrhillsman that helped a lot, I wouldn't make it without their support
15:07:55 <mihalis68> you're most welcome
15:08:00 <mihalis68> I wish I could attend
15:08:03 <mcunietti> really: thanks
15:08:04 <mrhillsman> #action mrhillsman to check with rackspace on evening event sponsorship
15:08:16 <mrhillsman> mcunietti i wonder if you have an idea for an evening event?
15:08:33 <mihalis68> I do have one request... someone get a photo of happy attendees with the bloomberg logo somewhere readable?
15:08:35 <mrhillsman> maybe if we can identify something and check on the cost we can have a targeted amount and activity
15:08:35 <mcunietti> I will send out to the sponsor contacts some agreement on how to manage invoicing and eventually to give back the unspent money
15:08:42 <mihalis68> my boss likes such things
15:08:48 <fifieldt> this is important
15:08:52 <mrhillsman> +1
15:09:03 <mrhillsman> superuser post?
15:09:06 <fifieldt> My colleague Heidi Joy is coming and may be able to help
15:09:07 <mrhillsman> i think that would be great
15:09:33 <mcunietti> we'll have a professional photographer in place also
15:09:42 <fifieldt> oh, even better
15:09:43 <mcunietti> Enter will be accounted for that, no worries :-)
15:09:50 <mihalis68> fantastic
15:09:57 <mcunietti> so let's go on with the open points for Milano
15:10:03 <mihalis68> +1
15:10:12 <mcunietti> we need a final agenda to be print on A3 posters by March 3rd
15:10:18 <mcunietti> is it possible?
15:10:27 <mcunietti> otherwise prints may be late
15:10:31 <mrhillsman> i think so
15:10:41 <fifieldt> yes
15:10:59 <mrhillsman> we can allow until next meeting for final submissions and draft of agenda?
15:11:05 <mcunietti> from the sponsors (whoever is present now) we need .AI or .EPS logos, but email will follow
15:11:35 <fifieldt> For reference - mcunietti and I got sent the sample signage from New York
15:11:35 <mcunietti> mrhillsman: noproblem, the only deadline is 3rd to receive the agenda to be put in a graphic
15:11:48 <mrhillsman> along with the promotion of registration promote once again sessions?
15:11:49 <mcunietti> yes thanks fifieldt
15:11:52 <fifieldt> it included 3 files - Agenda, Sponsor Thanks and Name badges
15:12:05 <fifieldt> mcunietti: did those look easy enough to copy/past new logos on?
15:12:24 <mcunietti> about name badges: are you OK with the only logo of the hosting company, and maybe on the back side the sponsor logos?
15:12:56 <mcunietti> fifiledt: we're reviewing them right now, I'll let you know ASAP
15:13:07 <VW> o/
15:13:10 <VW> sorry for being a little late
15:13:26 <mrhillsman> o/
15:13:37 <fifieldt> May just be me, but I like to give as much recognition to sponsors as we can ;)
15:13:41 <mcunietti> other topic: attendee list. If we want to have printed names on the badges, we also need them by March 3rd
15:13:41 <mrhillsman> i think logo of all should be with the host logo larger?
15:14:09 <mcunietti> mrhillsman: in the front side of the badge there's very small room for more than one logo
15:14:12 <mrhillsman> or maybe just all the same size idk but agree with fifieldt
15:14:17 <mcunietti> most of space goes for the name
15:14:20 <VW> I agree, fifieldt
15:14:26 <VW> make folks want to sponsor future ones
15:14:38 <emccormick> I would say go with the Eventbrite list as of 3/3 and anyone else we can write on with a sharpie at the event
15:14:42 <emccormick> just print some blanks
15:14:47 <mrhillsman> lol
15:14:48 <mihalis68> I suggest the graphics get roughed out and approved by the sponsoring companies
15:14:59 <mcunietti> I also agree but you should see how narrow is the bottom band in the badge :-)
15:15:01 <fifieldt> +1
15:15:05 <mcunietti> +1
15:15:09 <fifieldt> (+1 to emccormick and also mihalis68 )
15:15:16 <mihalis68> certainly bloomberg is strict, I am told for this name of company ok but no "use of logo" in promotion
15:16:37 <mihalis68> anything else for Milan?
15:17:08 <mcunietti> for sponsors: we are going to provide a small folder with some leaflets inside. If you something to be included just let us have it shipped by March 7th
15:17:46 <fifieldt> mcunietti: are you going to communicaste that to the sponsors?
15:18:08 <mcunietti> yes, email will follow if yiu are OK
15:18:38 <mihalis68> mariano the approver is kevin fleming for bloomberg, he is normally extremely responsive, but if not please let me know. you are in touch with him in an email chain already
15:18:43 <mcunietti> fifieldt: I will send you a draft so you can approve it beforehand
15:18:44 <mrhillsman> alright, so we have that fleshed out it seems
15:19:00 <fifieldt> happy to
15:19:02 <mihalis68> it is important because he's possibly involved in any future sponsorships I want to arrange by Bloomberg ! :)
15:19:06 <mcunietti> yes looks like :-)
15:19:24 <mcunietti> pufff
15:19:30 <mrhillsman> #action mcunietti will update sponsors regarding display of logo/name
15:19:42 <fifieldt> also - please let me know how to update the eventbrite to account for the new sponsors
15:20:10 <mcunietti> fifieldt: was it intended to me?
15:20:21 <fifieldt> I'll take it from anyone
15:20:29 <fifieldt> just need to know which names to include and how to use them
15:20:50 <mcunietti> I'll give you an update soon, maybe tonight
15:20:56 <fifieldt> easy :)
15:20:57 <mihalis68> for bloomberg, name of company, not logo
15:21:01 <mrhillsman> #action mcunietti to provide sponsors to be listed on eventbrite to fifieldt
15:21:03 <mihalis68> in the eventbrite
15:21:08 <fifieldt> yessir mihalis68 , enacted
15:21:28 <mrhillsman> anything else on milan mcunietti
15:21:44 <mrhillsman> regarding sponsors
15:21:54 <mcunietti> I'm done, thanks
15:22:03 <fifieldt> final item from me on Milan
15:22:10 <fifieldt> I need to make some free registration codes
15:22:13 <mrhillsman> #action tom send registration codes to mcunietti
15:22:15 <mrhillsman> :)
15:22:15 <fifieldt> I believe, for mcunietti's team
15:22:24 <fifieldt> that OK with everyone?
15:22:31 <mrhillsman> +1
15:22:36 <fifieldt> does any other class of people need free reg?
15:22:37 <med_> +1
15:23:35 <mrhillsman> anyone?
15:23:37 <mrhillsman> :)
15:23:56 <VW> +1
15:24:01 <emccormick> +1
15:24:03 <mrhillsman> fifieldt i think we mentioned foundation team members who will be there
15:24:11 <emccormick> I got nobody to add
15:24:12 <shintaro> +1
15:24:35 <fifieldt> right, if it's OK, I'll give myself a free code :P
15:24:40 <mrhillsman> hehe
15:24:47 <mihalis68> +1 for tom getting in free
15:24:54 <mihalis68> also feed him beer and then let him loose
15:25:01 <mattjarvis> I havent registered yet
15:25:08 <mattjarvis> although I am definitely coming ;)
15:25:40 <mrhillsman> alright, so we are in agreement with the codes
15:25:49 <emccormick> aye
15:25:51 <fifieldt> thanks
15:25:54 <fifieldt> all done for me on MIL
15:25:55 <mrhillsman> is there a set number for enter?
15:26:10 <mcunietti> 100 + 30 sponsors
15:26:33 <mrhillsman> mcunietti you will provide some to other sponsors?
15:27:18 <fifieldt> How about - I make 30 codes and give them to mcunietti to distribute as he sees fit?
15:27:28 <mrhillsman> i am suggesting that as well
15:27:33 <mrhillsman> seems to be the most efficient
15:27:36 <mcunietti> no one else except the ones we mentioned today. We will be around 10 but we're going to pay ourselves for our people, we won't account to the event
15:28:13 <fifieldt> ok, cool
15:28:19 <mrhillsman> so fifieldt and mcunietti can figure that out?
15:28:19 <mcunietti> I can distribute them to the sponsors, no problem at all
15:28:24 <fifieldt> thanks mcunietti
15:28:24 <mrhillsman> ok cool
15:28:29 <fifieldt> action us!
15:28:30 <mrhillsman> sounds like a plan
15:28:31 <mcunietti> yes ok for me
15:28:41 <mcunietti> can you double action??
15:28:45 <mcunietti> combo action?
15:28:47 <mihalis68> Bloomberg isn't sending anyone AFAIK
15:28:51 <mrhillsman> #action fifieldt and mcunietti to resolve free reg dispersing
15:28:54 <mihalis68> we might not need any tickets
15:29:23 <mcunietti> OK mihalis68 I can tell my coworkers they can eat, then :-)
15:29:28 <mrhillsman> yeah, we'll let fifieldt and mcunietti resolve that with sponsors
15:29:48 <mrhillsman> alright so i think we covered all things milan for now?
15:30:01 <mrhillsman> anything else before we move to the last two items?
15:30:05 <fifieldt> Schedule making?
15:30:21 <mrhillsman> #topic Milan Agenda
15:30:41 <mrhillsman> we did discuss somewhat but maybe we can be more specific
15:31:05 <mrhillsman> mcunietti needs final agenda by 3/3
15:31:15 <shintaro> there are update on the google docs
15:31:21 <shintaro> #link https://docs.google.com/spreadsheets/d/1EUSYMs3GfglnD8yfFaAXWhLe0F5y9hCUKqCYe0Vp1oA/edit#gid=2006054635
15:31:26 <mrhillsman> thx
15:31:28 <fifieldt> oh nice
15:31:29 <emccormick> we had a cutoff of yesterday for submissions so we should be good to start generating it in earnest
15:31:33 <fifieldt> looks like we have a start
15:31:55 <mrhillsman> yep
15:32:09 <mrhillsman> we need some comments on which items should double up
15:32:44 <shintaro> two container sessions for sure
15:33:23 <emccormick> 5 minutes for containers on openstack? :D
15:33:33 <emccormick> 11:15 - 11:20
15:33:40 <fifieldt> lol
15:33:41 <fifieldt> nice catch
15:33:42 <mrhillsman> so izaakk was actioned with putting some things there and we discussed this morning
15:33:46 <mrhillsman> not sure how that happened
15:33:53 <shintaro> haha
15:33:53 <emccormick> def need both container sessions though.
15:34:43 <mrhillsman> better?
15:35:07 <mrhillsman> looks like should be 2 45 minute sessions early
15:35:38 <emccormick> Do we want to have a WG session for this group?
15:35:45 <emccormick> better :)
15:36:01 <mrhillsman> so i think first we should probably decide if the times are good?
15:36:41 <shintaro> there is another 5min session on the second day
15:36:47 <emccormick> +1 on the times. I think it looks gresat
15:37:18 <mrhillsman> remove shintaro
15:37:21 <mrhillsman> removed
15:37:37 <mrhillsman> day 1 ending at 5 or 6?
15:37:55 <emccormick> rm shintaro
15:38:00 <emccormick> :D
15:38:04 <shintaro> :(
15:38:17 <mihalis68> what just happened?
15:38:23 <emccormick> 5 seems like nice and not too late
15:38:33 <emccormick> but we could go to 6 if we just need an extra slot
15:39:05 <emccormick> just being silly. Need more coffee.
15:39:55 <mrhillsman> end at 5 on first day?
15:40:20 <mrhillsman> +1
15:40:33 <emccormick> We should drop that Cinder session into a general slot I think
15:40:48 <emccormick> it sounded like we were going to get a walkthrough of new fanciness
15:41:02 <emccormick> +1 for 5pm
15:41:52 <mihalis68> +1 from me too
15:42:08 <mihalis68> rationale: people need to gird their loins before the evening event
15:42:12 <mihalis68> i.e. do email etc etc
15:42:35 <VW> +1 to 5 as well
15:42:45 <emccormick> install the spare liver.
15:42:58 <mperazol> sorry being late joining. was looking at schedule and it looks like there's a lot of topics still not in the grid
15:43:29 <mrhillsman> ok, so, the times are pooched it seems
15:43:44 <mrhillsman> so we are ending at 5 both days
15:44:03 <mrhillsman> do we agree on 1 lunch and 2 breaks each day?
15:44:41 <fifieldt> IIRC we skipped afternoon coffee on Day 2
15:44:46 <fifieldt> in lieu of getting opeople home faster
15:44:56 <fifieldt> but this may not be acceptable in Italy :D
15:44:59 <mihalis68> ha ha
15:45:00 <mrhillsman> hehe
15:45:02 <mihalis68> very good point
15:45:11 <mrhillsman> do we need a 30 minute introduction?
15:45:19 <mrhillsman> sorry, let me go back high level
15:45:28 <mrhillsman> alright end at 5, 1 lunch, 2 breaks
15:45:42 <mrhillsman> big room sessions 40 minuites
15:45:44 <mrhillsman> minutes
15:45:58 <mrhillsman> do we want to keep all rooms 40 minutes?
15:46:03 <mihalis68> 15 minutes left. I would like to request we do get to 2nd mid-cycle of 2017 before we finish
15:46:15 <fifieldt> The 30min intro is a ruse - it's there so we can definitely start on time :) [[though also allows for the potential 'proper' introduction of all underwriters']]
15:46:25 <mrhillsman> ok cool
15:46:53 <mrhillsman> i have a suggestion - who wants to resolve the schedule as is between now and next meeting?
15:46:55 <mihalis68> a most civilized and enlightened ruse
15:47:07 <shintaro> i can fix the time
15:47:22 <mrhillsman> #action shintaro resolve structure of agenda
15:47:49 <fifieldt> mrhillsman: yeah, maybe get a group of people to take this offline
15:47:52 <mrhillsman> shintaro you want to work with izaakk on the slots?
15:47:56 <mrhillsman> yep :)
15:47:59 <fifieldt> I think mihalis68 is correct in that we should get an update on mid-year
15:48:05 <mrhillsman> agreed
15:48:06 <shintaro> yes sure
15:48:08 <izaakk> o/
15:48:09 <mrhillsman> ok cool
15:48:18 <mrhillsman> #action izaakk and shintaro fix agenda
15:48:21 <mrhillsman> :)
15:48:21 <emccormick> Since we have several open slots for the satellite rooms, do we want to prompt the list for +1's again?
15:48:31 <mihalis68> last week we learned that Intel has pulled out for unspecified reasons. I'll assume staff turnover
15:48:34 <emccormick> just ask for no new submissions, but +1's on what's there?
15:48:45 <mihalis68> yes, good idea
15:48:47 <emccormick> sorry, slow typing
15:48:48 <mrhillsman> emccormick yep
15:48:51 <mrhillsman> we mentioned earlier as well
15:48:55 <mrhillsman> want to?
15:48:56 <emccormick> I will send that out
15:49:08 <mrhillsman> #action emccormick prod ML for +1s for agenda
15:49:16 <mrhillsman> #topic Fall midcycle
15:49:22 <mrhillsman> ready, go
15:49:26 <mihalis68> unfortunately we now have our work cut out for us as we're back to finding hosts
15:49:39 <mihalis68> and there was some preference for "not in USA" ... which I understand
15:49:42 <mrhillsman> izaakk any luck with mexico
15:49:49 <mihalis68> some people were following up on an idea about mexico
15:49:53 <mihalis68> oh yes, better memory, thanks
15:50:07 <izaakk> still pending, My contact is talking about this with site managers
15:50:20 <izaakk> Will call him today since he was traveling to Oregon
15:50:37 <mrhillsman> VW mentioned checking with BestBuy as well, not sure if he was going to or just asked if anyone had
15:50:41 <mihalis68> is a mid-cycle in the USA completely out of the question?
15:50:59 <retr0h> You guys looking for a place to host the mid-cycle?
15:51:02 <mrhillsman> personally i do not think so
15:51:15 <mihalis68> I understand it's not attractive for people who would have to enter the country, but there are quite a few within the USA
15:51:17 <mrhillsman> retr0h august 2017 or around that time, yes
15:51:38 <retr0h> email me
15:51:42 <emccormick> travel ban was only for 90 days anyway even if the court hadn't blocked it
15:51:44 <mihalis68> vote on anywhere in north america being acceptable>?
15:51:45 <retr0h> I'll see if we can find space
15:51:53 <VW> I was ore asking mrhillsman
15:51:57 <emccormick> that would make it done in May
15:52:10 <retr0h> I can look and see if we can host in either SJ, RTP, or Pasadena
15:52:13 <emccormick> but certainly MX or CA would be nicer
15:52:18 <VW> but I am happy to reach out if someone has a contact
15:52:29 <mrhillsman> #link https://etherpad.openstack.org/p/ops-meetup-venue-discuss-fall-2017
15:52:47 <mrhillsman> retr0h that link has the general asks for the venue
15:53:02 <mihalis68> I feel like we need to agree general stance on this
15:53:05 <retr0h> Ok, I'll check on it and update etherpad
15:53:06 <mihalis68> USA is ok, yes or no?
15:53:21 <mrhillsman> yes for me
15:53:27 <mihalis68> (strictly for a mid-cycle, not in general :| )
15:53:30 <emccormick> I say yes because beggers can't be choosers
15:53:39 <mrhillsman> ^
15:53:41 <emccormick> but priority to CA or MX
15:53:48 <mihalis68> shall I send out a request for hosts in north america and see what turns up
15:53:49 <mihalis68> ?
15:53:54 <mperazol> i think it'd be fine anywhere in NA
15:54:02 <emccormick> +1
15:54:04 <shintaro> ok for me in any NA
15:54:09 <mrhillsman> #action mihalis68 send out request for host for fall midcycle
15:54:12 <VW> I'm good with pretty much anywhere in NA
15:54:20 <VW> but I'm betting most of our willing hosts will come from US
15:54:34 <mihalis68> I think we all recognize it would not be attractive to some members of the community right now and I am sad about that
15:54:45 <izaakk> mrhillsman: I should know better about Guadalajara today. Will send an email with update
15:54:49 <mihalis68> but they can go to Milan and/or Milan +2
15:54:56 <mrhillsman> thx izaakk
15:55:12 <mrhillsman> alright 5 minutes
15:55:23 <mrhillsman> the distant future?
15:55:34 <mrhillsman> can we touch on that or is that regarding midcycle
15:55:51 <mrhillsman> #topic The distant future
15:56:12 <mrhillsman> nothing?
15:56:22 <mrhillsman> we can end early
15:56:24 <mihalis68> I think before that we would talk about Boston?
15:56:32 <VW> it's probably worth thinking about a target region
15:56:35 <mihalis68> yes
15:56:46 <mihalis68> it would be !NorthAmerica
15:56:46 <mrhillsman> #topic Boston
15:56:48 <mrhillsman> go
15:56:59 <VW> right, but that's a big area mihalis68 ;)
15:57:01 <emccormick> NA West would be priority I think
15:57:10 <emccormick> since we did NA east last time around
15:57:34 <mihalis68> we're considering the post 2017 mid-cycle I believe (far future)
15:57:35 <mrhillsman> we did
15:57:36 <emccormick> re: Boston maybe some input from Tom on the format of the forum would be good
15:57:43 <emccormick> maybe for the next meeting
15:57:52 <mrhillsman> yeah, we are running short here
15:57:56 <mihalis68> yeah I have no idea what the outline for boston is
15:58:07 <mrhillsman> so let's table boston
15:58:07 <VW> yea - we need some time over the next few to really start picking apart Boston
15:58:13 <fifieldt> hi, ok
15:58:19 <fifieldt> will try and provide an update next week
15:58:21 <mrhillsman> so anything else?
15:58:29 <mihalis68> unless you have news on tools, I think not
15:58:30 <mrhillsman> gone in 60s
15:58:38 <mihalis68> thanks for hosting and to everyone for attending
15:58:42 <mrhillsman> well like 90 lol
15:58:59 <fifieldt> :)
15:59:05 <mrhillsman> alright, ending
15:59:12 <mrhillsman> thx everyone
15:59:12 <mihalis68> see you next week here
15:59:15 <mrhillsman> #endmeeting