09:00:20 <ildikov> #startmeeting openstack_upstream_institute 09:00:22 <openstack> Meeting started Tue Aug 8 09:00:20 2017 UTC and is due to finish in 60 minutes. The chair is ildikov. Information about MeetBot at http://wiki.debian.org/MeetBot. 09:00:23 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 09:00:25 <openstack> The meeting name has been set to 'openstack_upstream_institute' 09:00:55 <ianychoi> o/ 09:01:04 <ildikov> ianychoi: hi :) 09:01:15 <ianychoi> ildikov, how r u? :) 09:02:25 <ildikov> ianychoi: all good, trying to switch back my brain to work mode completely :) 09:02:30 <ildikov> ianychoi: how are you? 09:02:39 <kmARC> o/ 09:02:54 <mrmartin> Hi 09:02:56 <ianychoi> ildikov, good although my new job makes me so busy :) 09:03:01 <ianychoi> Hi kmARC and mrmartin :) 09:03:19 <ildikov> ianychoi: I hope it's a good busy! :) 09:03:30 <gmann> o/ 09:03:34 <ianychoi> ildikov, yep good busy thanks :) 09:03:37 <ianychoi> gmann, hello :) 09:03:41 <ildikov> ianychoi: cool :) 09:03:42 <csatari> Hi 09:03:44 <gmann> ianychoi, hi 09:03:48 <ianychoi> csatari, hi! 09:04:00 <ildikov> ok, now that we have a few more people let's start with the meeting :) 09:04:07 <ianychoi> Lots of attendees today! 09:04:31 <ildikov> I kept the agenda from last week as we don't have that many overlapping with the attendees 09:04:54 <ildikov> feel free to add any new items to the agenda here: https://etherpad.openstack.org/p/openstack-upstream-institute-meetings 09:04:59 <ildikov> ianychoi: +1 :) 09:05:10 <ildikov> #topic Announcements 09:05:17 <asettle> o/ 09:05:21 <asettle> Half available rn, sorry! 09:05:34 <ildikov> asettle: no worries, thanks for joining! 09:05:40 * asettle watches :) 09:05:56 <ildikov> I think we mentioned earlier too that we are planning to bring the training to OpenStack Days events 09:06:29 <gmann> nice idea +1 09:06:30 <ildikov> this Fall we have two occasions under organization 09:06:44 <csatari> +1 09:07:00 <ildikov> OpenStack Days UK: #link https://openstackdays.uk/ 09:07:19 <ianychoi> Nice idea - I did it last year in Korea, which was so great 09:07:31 <ildikov> OpenStack Days Nordic: #link http://openstacknordic.org 09:07:54 <ildikov> the UK event is one day long and the training will run in parallel to the event 09:08:14 <ildikov> as for Nordic it will be two days long with one day dedicated to the training 09:08:31 <ianychoi> +1 09:08:47 <ildikov> the meeting agenda is mostly around these, so I will just move forward and we can discuss the details 09:08:52 <ildikov> #topic Mentors needed for OSD events 09:09:06 <ildikov> as usual it would be great to have help for these events 09:09:59 <ildikov> we are looking for local people primarily with the aim to build bigger and stronger local communities 09:10:33 <ildikov> obviously if you're planning to join either of these events it would be great if you could come and help out with the training efforts 09:11:23 <csatari> I can ask my Helsinki collegues if they will attend on the Nordic days. 09:11:26 <ildikov> also please help to share the info of these plans and help to get more students and mentors as well into the room 09:11:37 <ildikov> csatari: that would be great! 09:11:56 <ildikov> csatari: thanks 09:12:00 <ildikov> asettle: asettle: are you coming to the UK one in September? 09:13:27 <asettle> ildikov: I don't know :( I don't think my boss will allow me, I'm afraid 09:13:37 <ildikov> asettle: sadness :( 09:14:06 <ildikov> asettle: if it's ok please ask, it would be sooo great to have you there! 09:14:30 <asettle> ildikov: I do indeed to ask :) sadly, after the PTG I'm expected to drop my OpenStack responsibilities :( 09:14:53 <ildikov> asettle: :( 09:15:10 <ianychoi> asettle, :( That's so sad story T.T 09:15:29 <ildikov> asettle: it's still just one day, you can always just come for the morning or afternoon and it's less of a responsibility at this point 09:15:45 <ildikov> asettle: but I'm sure you know how to present this to your boss :) 09:17:14 <asettle> ildikov: I"ll do my best :P 09:17:39 <ildikov> if any of you is planning to attend these events or know others who do please reach out to Kendall and me 09:18:08 <csatari> okay 09:18:10 <ildikov> and we will share the latest news and plans and have you on board 09:18:18 <ianychoi> I hope that all OpenStack upstream institutes in Europe will be successful with mentors 09:18:22 <ildikov> asettle: sounds great, tnx :) 09:18:31 <ildikov> ianychoi: I hope so too :) 09:18:43 <ildikov> ok, let's move to the next topic 09:18:49 <ildikov> #topic Prepare the training material to shorten it to fit a day 09:19:21 <ildikov> the current material with the exercises is not really suitable for shorter trainings 09:20:11 <gmann> ildikov, we will have 2 days training in Sydney? or it is shorten ? 09:20:13 <ildikov> we also had an experience this year with running the training in parallel to an event, where we had to transform it to be more of an office hours things rather than a compact training 09:20:32 <ildikov> gmann: it will be one and a half days like in Boston 09:20:51 <gmann> ok 09:20:58 <ildikov> gmann: I need to check back with the team for exact hours, but that's the base plan 09:21:05 <gmann> i see 09:21:12 <csatari> ildikov: Do you think, that it is not modular enough to be a support material for office hours? 09:21:26 <ildikov> csatari: I'm not 100% sure on that 09:21:29 <gmann> so material should be ok as boston in term of length 09:21:40 <ildikov> last week we started to brainstorm to have even smaller blocks 09:21:53 <ildikov> also to have a base exercise and follow up exercises if the time allows 09:22:01 <ildikov> also to try and tag the modules whether it 09:22:22 <ildikov> 's for a base shorter training or a full 1.5 - 2 days one 09:22:51 <csatari> So you would like to build the 1 day and the 1.5 day trainning from the same blocks? 09:22:57 <ildikov> gmann: for the Sydney training we only need to move forward with the generic improvements and adding more speaker notes 09:22:58 <gmann> yea tagging will help 09:23:22 <gmann> ildikov, +1 09:23:24 <ildikov> csatari: I wouldn't want to maintain two sets of slides 09:23:31 <csatari> +1 09:23:45 <csatari> Then we need to cut soem of the existing ones. 09:23:47 <ildikov> csatari: with smaller sets we can play with the website and build different views for instance 09:23:49 <csatari> some 09:23:55 <gmann> i know i have not put all ref slide as done before boston. 09:24:09 <gmann> ll find some time after PTG probably 09:24:11 <ildikov> csatari: tagging can be a first step that's visual and then move forward with the web page if the content seems to work out 09:24:30 <ildikov> gmann: after PTG sounds good 09:24:59 <ildikov> gmann: I will send out a mail and see who from the team will be there and we can organize a gathering for the PTG and discuss what needs to be done before Sydney 09:25:30 <ildikov> csatari: yeah, we need to look into what to cut and how 09:25:37 <gmann> ildikov, nice. we can have short gathering there and f2f discussion 09:26:06 <ildikov> I also hope that the Contributor Portal will get in shape soon and we can look into how to use that for the training so we don't maintain basic info in multiple places 09:26:13 <ildikov> but it's a bit longer term thinking 09:26:37 <ildikov> gmann: yep, I think f2f would be great if we have enough people around 09:27:09 <ildikov> ianychoi: was your training in Korea a day long too? 09:27:57 <ianychoi> ildikov, last year, I did upstream training very shortly - just for 3 hours. 09:28:11 <ianychoi> It was good but just 3 hours were actually too short 09:28:20 <ildikov> ianychoi: did you use snippets from our training material for that one? 09:28:51 <ildikov> yeah, 3 hours should be really focused around a few topics to be good, otherwise it indeed sounds very short 09:29:00 <ianychoi> At that time, I mainly skipped governance, release, and stable branch section 09:29:35 <ildikov> yep, that sounds about right 09:30:16 <ildikov> that was our thinking too with tagging that what you can skip if you have shorter time that people can learn later as they go and what they need kind of immediately 09:31:36 <ildikov> does anyone have any questions or further comments/ideas on how to make the material ready to suit shorter trainings? 09:31:38 <csatari> Can't we just tag these inside the slides? 09:32:32 <ildikov> csatari: I would visualize it somewhere in the agenda or on the website so on an actual training you don't need to open a slide set to decide 09:32:43 <ildikov> csatari: for exercises we can/should tag inside 09:32:53 <ildikov> csatari: like skip if you don't have that much time, or smth like 09:32:56 <csatari> Okay 09:33:10 <ildikov> csatari: does it sound ok? 09:33:12 <csatari> Got it. 09:33:16 <csatari> +1 09:33:23 <ildikov> coolio :) 09:33:54 <ildikov> it would be great to be practical from the perspective of switching between slides takes time as well 09:34:25 <ildikov> so we can support anyone who picks up the material with good visualization so they can plan easier and make less mistakes 09:35:02 <ildikov> if anyone has ideas to any of the blocks feel free to upload a patch for review 09:35:19 <ildikov> or if more discussion would be needed we have the channel and can also use the mailing list 09:35:55 <ianychoi> Yep.. :) 09:36:06 <ildikov> :) 09:36:26 <ildikov> it was mainly what I had to say about these events and the material for now 09:36:45 <ildikov> we are still in the process of organizing and finalizing some details 09:37:01 <ildikov> does anyone have any questions or comments/ideas for this part? 09:37:40 <gmann> i am good. 09:37:59 <csatari> i am good too 09:38:14 <ildikov> ok, cool, let's move on then :) 09:38:25 <ildikov> #topic Open discussion 09:38:45 <ildikov> kmARC: did you check how to create a repo for the VM scripts and files? 09:39:02 <kmARC> yes, it's on the way. This week it's gonna be imported to openstack.org 09:39:16 <ianychoi> Oh we decided to create a new repository for VM scripts? 09:39:35 <ianychoi> Sorry I think I missed some previous agendas.. 09:40:07 <ildikov> ianychoi: that was our conclusion last week that we will go down that route as it didn't seem that appropriate to store it under training-guides 09:40:29 <ildikov> ianychoi: and I think it's also easier to move the files that way and trying to keep history of changes 09:40:43 <ildikov> kmARC: sounds awesome, thank you! 09:40:44 <ianychoi> Then my question is that the new repo will be also under Docs team governance? 09:41:13 <kmARC> yes 09:41:53 <ianychoi> Yep :) 09:42:20 <ildikov> sounds like an agreement :) 09:42:42 <ildikov> kmARC: I guess we can also look into the job to upload the image to tarballs.o.o when we have the files moved 09:42:57 <kmARC> yes, that's gonna be the next step 09:43:13 <ildikov> sounds great 09:43:30 <ildikov> do you need any help with either of the steps? 09:43:34 <ildikov> kmARC: ^^ 09:44:20 <kmARC> not currently 09:44:21 <ianychoi> I think it is a good idea and just I would like to mention that the new repo needs to be registered to projects.yaml file in openstack/governance repository. Example is: https://review.openstack.org/#/c/480748/1/reference/projects.yaml 09:45:07 <kmARC> this is an external project, therefore I did not register to anywhere yet 09:45:17 <kmARC> I followed the veeeery lengthy documentation how to do it 09:47:17 <ildikov> we can do these step by step I think 09:47:23 <kmARC> I think so too 09:47:36 <ianychoi> kmARC, oh is it https://review.openstack.org/#/c/490202/ ? 09:49:02 <gmann> kmARC, you referred this one -https://docs.openstack.org/infra/manual/creators.html 09:49:39 <kmARC> @ianychoi, @gmann : yes 09:50:13 <ildikov> kmARC: the review looks good to me, thanks 09:51:39 <ianychoi> ildikov, just a minor question: "upstream-institute-virtual-environment" vs. "upstream-training-virtual-environment" ? 09:53:31 <ildikov> hmm, I think both works, might be easier to identify where the effort belongs if we would use 'upstream-institute-virtual-environment' 09:53:57 <kmARC> yeah true, I sticked with the name for historical reasons - just moved over from gitlab 09:54:02 <kmARC> github* 09:54:24 <ildikov> kmARC: would that be a big effort to name it 'upstream-institute-virtual-environment' on the OpenStack side? 09:54:39 <ianychoi> Note that it would be a minor point - it looks fine to me 09:54:44 <kmARC> at this point yes :-( 09:55:04 <kmARC> let me ask it 09:55:43 <ildikov> kmARC: ok, let's ask and if it's a too big effort then just leave as is 09:55:53 <ianychoi> Cool :) 09:56:16 <ildikov> ok, we have 4 minutes left 09:56:25 <ildikov> is there anything else we should discuss here today? 09:56:34 <ianychoi> I think for the purpose of moving all existing commits, then this direction is better than uploading to training-guides repo. 09:56:36 <ianychoi> Nope from me 09:56:47 <ildikov> ianychoi: +1 09:56:59 <kmARC> ianychoi: +1 09:58:05 <ildikov> ok, cool 09:58:11 <ildikov> I think that was all for today 09:58:17 <ildikov> great meeting 09:58:22 <ildikov> thank you all for joining! 09:58:30 <ianychoi> ildikov, agreed :) Thank you too! 09:58:43 <ildikov> see you around on the channel and Gerrit and here two weeks from today! :) 09:58:43 <gmann> thanks ildikov 09:59:19 <mrmartin> \o/ 09:59:22 <ildikov> have a good day/evening everyone! 09:59:39 <ildikov> #endmeeting