20:00:54 #startmeeting openstack_upstream_institute 20:00:55 Meeting started Mon May 15 20:00:54 2017 UTC and is due to finish in 60 minutes. The chair is ildikov. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:00:56 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 20:00:58 The meeting name has been set to 'openstack_upstream_institute' 20:01:18 o/ 20:01:20 in case anyone's around for a chat :) 20:01:27 Hey! 20:01:51 * jungleboyj waves at spotz 20:02:11 spotz: jungleboyj: hi :) 20:02:47 ildikov: Back on Hungarian time yet? 20:02:47 Everyone have a safe flight back? 20:03:00 jungleboyj: no, flying out tomorrow evening local time 20:03:24 spotz: Yep, went pretty smooth. Slept again. Then spent all day and Friday and Saturday trying to catch up on sleep. 20:03:34 ildikov: Ah, ok. Have a safe trip. 20:03:41 jungleboyj: tnx :) 20:04:31 ok I think we can get into the meeting 20:04:49 #topic Announcements 20:05:19 Thanks everyone who came and helped out during those one and a half days!!! 20:05:22 o/ 20:05:49 It started a bit chaotic, but we handled it pretty well as a group I think 20:06:11 So kudos to everyone and thanks for all the work with the prep and on site! 20:06:12 ildikov: +2 Glad I could be there and feel very good about the result. 20:06:36 jungleboyj: +1 :) 20:07:08 I hope everyone from the mentors had a good time and hopefully we can improve the training further for Sydney 20:07:30 Hello :) 20:07:32 o/ 20:07:34 #info we had 43 people showing up on Saturday and 34 on Sunday 20:07:34 hey 20:07:37 :-) 20:07:53 vkmc: diablo_rojo_phon: hey girls :) 20:08:06 :) 20:09:04 so we had less people than in Barcelona, but overall we had a good attendance 20:09:08 I wonder why we had fewer people on Sunday. Felt like we had more. 20:09:26 It was a more engaged group than Barcelona. 20:09:31 jungleboyj: I felt that way too, most probably because we had a bit more mentors than on Saturday 20:09:32 Wow I'm surprised with less on Sunday, there seemed like a lot of new faces 20:09:46 spotz: Yep. 20:10:03 I wonder if people just didn't sign in? 20:10:05 spotz: Some of that may have been they were more vocal and comfortable approaching us? 20:10:08 and the round tables can easily give the impression of having more people than with the theatre style seating 20:10:16 jungleboyj: maybe 20:10:48 spotz: we had people at the door basically the whole time both days I think. 20:11:02 And I tried to catch people that snuck in when the door wasn't manned. 20:11:07 Idk though. 20:11:11 Interesting. 20:11:49 I don't know either, especially as we changed the room setup it's really hard to tell 20:11:55 We can add a question to the survey asking if they didn't attend both days and why not if they didn't. 20:12:03 I saw people from the education though actively participating in sessions at the summit so that is good. 20:12:09 diablo_rojo_phon: +2 20:12:15 the next mission is to keep at least some of the people around 20:12:15 I think that would be good feedback diablo_rojo_phon 20:12:38 Easy enough to add. 20:12:43 there are also a few workshops of the OpenStack Academy on Sunday and I think people might checked in to those as well 20:12:52 diablo_rojo_phon: +1 20:13:19 diablo_rojo_phon: should we jump into the feedback part of the agenda? 20:13:38 Sure. 20:13:42 #topic Attendee Survey 20:14:03 we sent out a survey to the students in Barcelona and we plan that this time as well 20:14:16 #link https://openstackfoundation.formstack.com/forms/upstream_training_feedback_survey 20:14:36 so feedback from you for the feedback survey would be pretty great :) 20:14:47 That and links to the slides and reminder of the 101 channel 20:15:06 I have some tweks to make based on slide deck name changes 20:15:26 And I will add the thing about attendance and why 20:15:28 our idea was basically trying to get some feedback for each block while requiring only a minimal amount of typing which might increase the willingness to fill it out 20:16:10 diablo_rojo_phon: sounds good, tnx 20:16:35 Yeah, the module names need to be updated. 20:16:59 I was going to ask about a text input on how to improve individual sections but that would go against the minimal typing thing. ;-) 20:17:43 Jenkins -> OpenStack Project Status & Zuul 20:17:45 jungleboyj: we got only a few replies after Barcelona, so we might try to encourage people for that in the general what to improve and what to keep sections 20:17:59 but wouldn't add it to every block 20:18:15 Yeah I can change the phrasing around things. 20:18:38 Ok, yeah, maybe text input at the bottom that solicities input on individual sections if they wish to do so. 20:19:06 I like the survey 20:19:21 Can do. 20:19:28 Thanks spotz :) 20:19:43 One question though, who determines the more important and less important content? Us or them?:) 20:19:44 Agreed. Otherwise I like that is is easy and simple. 20:20:15 survey looks good! 20:20:25 spotz: Good question. :-) 20:20:31 spotz: I think we would like to understand what they feel as important 20:20:54 ildikov: +1 20:21:07 ildikov: I don't think we ask them that though unless I missed it. I'll double check 20:21:13 spotz: and then we can tweak the material and how we present things to make other parts look important as well :) 20:21:13 'How much time was spent covering the content that was important to you.' 20:21:17 Then ask what that was? 20:21:32 Could we do that? 20:21:40 jungleboyj++ 20:21:50 yeah, we want to know what they consider more/less important 20:21:58 We kinda have to, nothing above it seems to say hi I'm important:) 20:22:26 Might be implied by their other answers but I think those are the most important questions. 20:22:34 I think last time those who took the effort to give an answer there clarified it mostly 20:22:44 Good catch spotz I had glossed over that. 20:22:51 but we can add an extra field and ask it explicitely 20:23:04 ildikov: ++ 20:23:06 until we don't add too many extra questions it should be good 20:23:12 ildikov++ 20:23:39 as if the survey looks too much effort it will remain an open tab on their browser which will eventually get closed without submitting it... 20:23:40 Hahaha yeah. I will make the changes and then I'll have you all review one more time. 20:23:41 less/more important can be replied in one word... I think that people is more hesitant to reply if answers require more writing 20:23:57 vkmc: +1 20:24:02 I'll drop it in the upstream-institute channel when I'm done. 20:24:03 vkmc: ++ 20:24:04 hey any chance of getting a drop down so they can just select? 20:24:19 diablo_rojo_phon: coolio, thank you! 20:24:22 spotz++ 20:24:37 I like the dropdown idea 20:24:42 spotz: I can do radio buttons 20:25:09 diablo_rojo_phon: Can they do multiple selections with Radio Buttons? 20:25:10 diablo_rojo_phon: That would work, just so they can select what they thing is more and less easily 20:25:18 then answer 20:26:21 nope, radio buttons should be one selection 20:26:36 jungleboyj no, radio buttons are single selection. Let me see if I can do checkboxes 20:26:57 diablo_rojo_phon: That would be good. 20:27:34 Can we say that it looks like it will take 5 minutes or less to do the survey in the note sent out? ;-) 20:27:42 Turns out formstack can actually do dropdowns. 20:27:53 jungleboyj, yep :) I can add that wording to the email. 20:28:28 diablo_rojo: Ok. Thanks. Assuming it is still accurate. Which I think it is. 20:29:49 We didnt do the sanbox section right? 20:29:52 *sandbox 20:29:55 jungleboyj: we just need to also keep it look like doable in less than 5 minutes :) 20:30:06 diablo_rojo: Correct. 20:30:07 diablo_rojo: no 20:30:24 Cool 20:31:09 we can put as a header... "estimated completion time: 5 minutes" 20:31:14 that will convince them 20:31:24 hah 20:31:24 right? :D 20:31:35 vkmc: hmm :) 20:31:40 smcginnis: hi :) 20:31:46 vkmc: If we can put your trustworthy face next to it, maybe. ;-) 20:31:46 o/ 20:32:05 smcginnis: we're chatting about this survey: https://openstackfoundation.formstack.com/forms/upstream_training_feedback_survey 20:32:07 jungleboyj, me? haha 20:32:11 ildikov, did we skip the OS as a Software and OS as a Community sections too? 20:32:14 they will trust because we are upstream university! 20:32:22 diablo_rojo: No, we did those. 20:32:22 ildikov: Thanks. I've been lurking for a bit. :) 20:32:24 smcginnis: we want to send this out to the students asking for feedback about the training 20:32:25 s/university/institute/g 20:32:28 jungleboyj, thanks 20:32:30 smcginnis: haha, ok :) 20:32:31 couldnt remember 20:32:43 diablo_rojo: You were out at that time I think. 20:32:55 Might have been still trying to get tables 20:33:02 :-) 20:33:11 Fires fires, everywhere. 20:33:11 heheh 20:33:26 jungleboyj, day one that was the case 20:33:29 diablo_rojo: I ran through those first ones quickly as part of the intro block 20:33:58 diablo_rojo: I think we can skip the introduction question though 20:34:14 diablo_rojo: no matter what people say we need to introduce ourselves anyhow :) 20:34:16 ildikov: ++ that shortens things up. 20:34:31 I also felt like the way we handled that was much better. 20:34:59 Almost done making changes. few more min 20:35:03 diablo_rojo: we had the Metrics one this time 20:35:17 jungleboyj: +1 20:36:18 diablo_rojo: we can have the OS as Software and as Community one question maybe as they are short intro blocks 20:36:28 so we can have the survey look shorter still 20:36:50 ildikov: ++ 20:37:06 So just collapse the first section into one question? 20:37:34 That makes sense to me. 20:37:36 jungleboyj: remove the Introduction and collapse the remaining two 20:38:00 ildikov: Right, I think that makes sense. 20:38:01 jungleboyj: if there were no exercises we could even skip that part, but we do, so let's see what people think about that 20:38:12 ++ 20:38:51 anything else for the survey? 20:39:47 We'll see how it looks now. :-) 20:40:22 refresh and you should see the updates 20:41:18 diablo_rojo: can the drop down list fixed to show the very helpful option by default? :) 20:41:37 Ha ha I have to go through and reorder the options but yes I can do that 20:41:54 diablo_rojo: if you think it makes sense 20:42:29 diablo_rojo: Yeah ... lets flip the order. ;-) 20:42:32 I don't want to influence people, but they might get more into constructive mode if they see the more positive option first 20:43:00 it didn't matter with the radio buttons as you could see all of them at the same time anyway 20:43:13 this is a nit but... "Which modules do you feel were more unimportant?*" s/more unimportant/less important/g 20:43:29 vkmc: +1 20:43:35 This is tedious AF lol 20:43:52 vkmc, oops I can fix that 20:44:01 Can we default all the drop down responses to "Helpful" or "NA"? 20:44:35 Just thinking if they get there and then decide they don't really care, if they just hit submit there will be a few as Very Helpful and a bunch as Not Helpful. 20:44:47 Safer to have a more neutral default response maybe? 20:45:02 smcginnis: yeah, makes sense 20:45:18 smcginnis++ 20:45:19 smcginnis, suuuuure right after I get done changing every one of them ;) 20:45:43 diablo_rojo, <3 20:45:57 :) 20:46:02 ok, we have 15 minutes left from the meeting 20:46:07 So, We don't have a 1 to 1 match between the modules on the web page and the Helpful/Not Helpful list. Is that on purpose? 20:46:19 diablo_rojo: (。◕‿◕。) 20:46:26 smcginnis, :P 20:46:32 @! 20:46:39 No bot for you! 20:46:40 Oh sad the bot isnt here? 20:46:43 diablo_rojo: Yeah, I was just wishing we had that in here. 20:47:01 let's finish the survey on the channel and get into a bit of a retrospective in case there are more comments we could'should add to the etherpad 20:47:01 (╯°□°)╯︵ ┻━┻ 20:47:04 heheh 20:47:04 There you go. 20:47:19 ┻━┻ ︵ヽ(`Д´)ノ︵ ┻━┻ 20:47:37 Monday meetings rock! :) 20:47:40 * jungleboyj would like to see that. 20:47:41 What have I done? :) 20:47:53 smcginnis: Watch out. 20:47:59 smcginnis: it wasn't you, it was me :) 20:48:03 hah 20:48:05 smcginnis, you are making me change something I just spent ten min changing ;) 20:48:20 smcginnis, ildikov I blame you both ;) 20:48:29 hehe 20:48:44 diablo_rojo: you can blame me any time 20:48:46 :) 20:48:56 ok, let's retrospect 20:49:46 diablo_rojo: or maybe the non-attendee survey idea first 20:50:15 It would be great to know why some weren't able to attend. 20:50:41 smcginnis: ++ 20:51:07 ++ 20:51:40 sometimes I feel like asking the opposite TBH :) 20:51:53 but we can send out a quick email and ask why they finally didn't come 20:51:53 I would guess it is mostly because people didnt realize it was the weekend before and their companies wouldnt fund the weekend before too 20:52:02 ^ 20:52:08 I have a few responses who couldn't figure out travel 20:52:13 Not sure we have enough to ask to warrant a whole survey 20:52:34 diablo_rojo: I would only send a mail with one question 20:52:42 ildikov, +1 20:52:43 diablo_rojo: I can draft it after the meeting 20:53:16 ildikov: I think that makes sense if it is a small number. 20:53:56 jungleboyj: 20-ish people 20:54:15 we just don't have that much to ask about why they didn't come 20:54:41 they only thing we can do better is visualizing and advertising it better it's the weekend before 20:55:10 although when people signed up it was with the right date in the agenda, so I'm not sure how much we can help 20:55:34 we surely need to fix the graphics on the web that shows the main activities during the event as that diagram shows only Sunday 20:55:41 ildikov, +1 20:55:44 I will bring it up to the team 20:56:03 * diablo_rojo finished updating the survey again.. 20:56:10 ildikov: Sounds good. Lets e-mail and see what we get. 20:56:22 diablo_rojo++ 20:56:52 * jungleboyj refreshes 20:56:53 Maybe social media? 20:57:17 3 minutes 20:57:21 diablo_rojo: looks good, tnx 20:57:24 smcginnis: tnx 20:57:49 Do we want to ask which day they attend? Sat, Sun, or both? 20:58:10 (╯°□°)╯︵ ┻━┻ 20:58:14 spotz, I dont think we will really do anything with that info 20:58:21 but I can add it if you think its important 20:58:31 We are already asking them a LOT 20:58:38 diablo_rojo: +1 20:58:41 diablo_rojo: +1 20:58:47 let's focus on the content more 20:59:03 I'd be curious if we lost them due to content, we could just changte the did you attend both days to which days did you attend with 2 responses 20:59:05 Honestly I am feeling like we can take out the how helpfuls.. since we have the importance stuff 20:59:07 the bigger issue is that they don't stick around even f we can get them in the room for two days 20:59:18 but let's figure it out on the channel and/or next week 20:59:24 spotz, I think they can add that in the short answer asking why they didnt go to both 20:59:32 ok 20:59:43 Good question though :) 21:00:19 ok let's move to the channel, time's up :) 21:00:28 #endmeeting