05:00:32 <kavit> #startmeeting Diversity Workgroup APAC 24-09-2015
05:00:33 <openstack> Meeting started Thu Sep 24 05:00:32 2015 UTC and is due to finish in 60 minutes.  The chair is kavit. Information about MeetBot at http://wiki.debian.org/MeetBot.
05:00:34 <openstack> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
05:00:36 <openstack> The meeting name has been set to 'diversity_workgroup_apac_24_09_2015'
05:00:41 <kavit> hello all
05:00:47 <kavit> Roll Call
05:00:49 <rolandchan> hello!
05:00:55 <rolandchan> Roland Chan, Aptira.
05:00:55 <kavit> Kavit Munshi, Aptira
05:01:16 <ozstacker> Tristan Goode, Guess where!
05:01:38 <rolandchan> I have several inappropriate answers.
05:02:02 <ozstacker> Tristan Goode, Aptira :-)
05:02:23 <kavit> #link https://etherpad.openstack.org/p/OpenStackDiversity.12
05:02:46 <kavit> #topic Final review of the survey
05:03:07 <rolandchan> Yep. It's done. Got some feedback from Egle, which was incorporated.
05:03:23 <kavit> there were some changes to the survey text etc, hows the final review going?
05:03:29 <rolandchan> unfortunately, the i18n team were flat out on the Mitaka release, so we're only sending out in English.
05:03:39 <kavit> ah cool, so its good to go out but only in English?
05:03:52 * fifieldt wanders in
05:04:19 <rolandchan> finished. I sent the text to Lauren. so will be working with her on distribution
05:05:04 <rolandchan> Yes, english only. I'm afraid.
05:05:11 <rolandchan> irony not lost either :(
05:05:12 <kavit> ok cool, I dont that can be helped
05:05:16 <kavit> :(
05:05:32 <kavit> i8n resources hard to come by
05:05:50 <rolandchan> To be fair, they team were keen to help, but just flat out.
05:06:09 <kavit> maybe we plan a bit better for the next time we need to do a survey
05:06:15 <rolandchan> I guess the lesson is: don't cram things into the end of the cycle.
05:06:25 <kavit> yeah summit time, busy time
05:06:44 <fifieldt> so the "minority sexuality" wording is still in there?
05:06:44 <kavit> anyway next topic? unless there are other comments?
05:06:45 <rolandchan> I'm out of updates.
05:07:12 <rolandchan> fifieldt: yeah.
05:07:28 <fifieldt> still seems wrong to me
05:07:47 <rolandchan> it has problems.
05:08:04 <rolandchan> but I can't come up with anything.
05:08:39 <fifieldt> best practice is to make it a free text field
05:09:08 <rolandchan> only if you want the detail
05:10:01 <fifieldt> got it
05:10:24 <kavit> OK
05:10:50 <kavit> #topic Messaging at Tokyo Summit
05:11:00 <kavit> #link https://etherpad.openstack.org/p/Diversity_WG_Tokyo_Messaging
05:11:17 <kavit> Please review and contribute to the link above
05:11:56 <rolandchan> "Join Diversity Working Group" :)
05:12:09 <rolandchan> thanks. will take a look at it later.
05:13:25 <kavit> I think the big issue for me is the lack of momentum in the smaller user groups after a few initial meetups
05:14:24 <kavit> maybe we could be supporting them better? maybe we should have a survey for th‎is in the future, to find out where things could go better
05:14:37 <kavit> fifieldt, you have any thoughts on this
05:14:38 <kavit> ?
05:14:50 <fifieldt> many :)
05:15:01 <rolandchan> There's a critical mass situation.
05:15:08 <fifieldt> the ambassador program was created to provide mentors for cases like this
05:15:12 <fifieldt> but what rolandchan notes is true
05:15:31 <fifieldt> in Australia, for example, there was early realisation that each individual city alone could not sustain a user group due to this
05:15:37 <fifieldt> and so a national umbrella was created
05:15:57 <kavit> I think we realised the same thing in India
05:16:01 <fifieldt> indeed
05:16:07 <fifieldt> and the African continent could suffer similarly
05:16:27 <fifieldt> South America, luckily, has a lot of open source proponents in the more populous nations
05:17:16 <fifieldt> early identification of those people with drive is key
05:17:17 <kavit> maybe we ask the groups to do two or three meetups a year and help present stuff by google hangouts or something, might be a good idea to get some of the vendors onboard as well by providing venues
05:17:22 <fifieldt> and getting them mentors and a path forward
05:17:37 <kavit> if people see value in the content, they will definitely come
05:17:51 <fifieldt> this is true - content and speakers are great, but we don't want to be too proscriptive  :)
05:18:05 <fifieldt> they key is to listen to the needs first
05:18:09 <kavit> we are seeing 40 to 50 people atleast even in smaller cities
05:18:17 <fifieldt> so your survey idea (even if completed by direct email) could be a go-er
05:18:33 <fifieldt> I would like the ambassadors to be more proactive in contacting the groups in their region to ask about these kind of things
05:18:44 <fifieldt> and I think the personal relationship would be more beneficial than a surveymonkey link :)
05:18:59 <kavit> fifieldt, maybe have a break in period of new user groups, with two meetups where ambassadors help
05:19:07 <kavit> with content etc
05:19:16 <fifieldt> if they need it, sure :)
05:19:26 <fifieldt> but it should not be proscribed, in my opinion
05:19:38 <fifieldt> assess and assist, assess and assist
05:20:38 <rolandchan> It sounds like we might need to make sure the ambassadors have a pool of people to perform specific types of assistance.
05:20:54 <rolandchan> when we identify what those types are.
05:21:04 <rolandchan> eg: if we need content presented.
05:21:29 <rolandchan> the ambassdors might not be able to handle 50 new meetup groups with that need.
05:21:29 <fifieldt> yes, the ambassadors should be able to assist in identifying speakers, sponsors, etc
05:21:40 <fifieldt> the ambassador program scales :)
05:22:28 <rolandchan> Something to mention when recruiting for people to participate in diversity programs.
05:23:36 <kavit> cool
05:24:32 <kavit> th‎is segues nicely into the next topic
05:24:38 <kavit> #topic Geo Diversity Update
05:25:30 <kavit> so I had sent an email out to amabssaors and rolandchan reached out to the gold members with global reach but we havent see a lot of people bite
05:25:34 <kavit> we should keep at it
05:26:46 <rolandchan> on the same actions? or trying something new?
05:27:54 <kavit> same actions, join the meeting regularly
05:27:59 <kavit> participate
05:30:22 <kavit> anything new to add to the agenda?
05:30:40 <kavit> any comments about things discussed?
05:30:42 <rolandchan> Not really. I don't want to talk too much about actions without some data
05:30:49 <kavit> cool
05:31:19 <rolandchan> We could have a theoretical discussion about how to boost minority participation in a democratic environment.
05:31:27 <ozstacker> I still think moving this meeting to a meeting channel is worthwhile.
05:31:45 <kavit> I think I need a gavel so I can go "ADJOURNED" at the end of these meetings :)
05:31:53 <rolandchan> put it to a vote, and get it voted on next week too.
05:32:34 <kavit> ozstacker, you want to put the issue to a vote? I will add it to the agenda
05:32:55 <rolandchan> yeah.
05:33:02 <rolandchan> I wanna use the voting functionality.
05:33:53 <ozstacker> Yeah ok
05:34:27 <ozstacker> Some drop in participation might be interesting.
05:35:08 <rolandchan> bit live having a meeting in the front bar of a pub.
05:35:12 <rolandchan> bit like.
05:35:14 <kavit> OK we cant vote for it now, too few of us
05:35:28 <rolandchan> We can cast votes surely.
05:37:02 <kavit> #startvote
05:37:03 <openstack> Unable to parse vote topic and options.
05:37:33 <kavit> #startvote Move #openstack-diversity to one of the openstack meeting channels? Yes, No
05:37:34 <openstack> Begin voting on: Move #openstack-diversity to one of the openstack meeting channels? Valid vote options are Yes, No.
05:37:35 <openstack> Vote using '#vote OPTION'. Only your last vote counts.
05:37:48 <fifieldt> #vote yes
05:37:56 <fifieldt> #vote Yes
05:38:08 <ozstacker> #vote yes
05:38:15 <ozstacker> #vote Yes
05:39:04 <kavit> #vote Iwillvoteafterlookingatwhatrolandchanvotesfor
05:39:05 <openstack> kavit: Iwillvoteafterlookingatwhatrolandchanvotesfor is not a valid option. Valid options are Yes, No.
05:39:06 <kavit> :)
05:39:24 <rolandchan> sorry. playing with the cat
05:39:28 <rolandchan> #vote yes
05:39:29 <kavit> #vote Yes
05:39:46 <kavit> capital Y rolandchan
05:39:49 <kavit> i think
05:39:51 <rolandchan> #vote Yes
05:39:59 <rolandchan> #catvote no
05:40:01 <kavit> #endvote
05:40:02 <openstack> Voted on "Move #openstack-diversity to one of the openstack meeting channels?" Results are
05:40:03 <openstack> Yes (4): rolandchan, kavit, ozstacker, fifieldt
05:40:52 <ozstacker> very good.
05:42:04 <kavit> ok anything else?
05:42:57 <fifieldt> lunch :)
05:43:00 <kavit> no?
05:43:03 <kavit> ending meeting
05:43:09 <rolandchan> very good
05:43:10 <kavit> #endmeeting