18:03:30 #startmeeting diversity 18:03:30 Meeting started Thu Jan 14 18:03:30 2016 UTC and is due to finish in 60 minutes. The chair is eglute. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:03:31 Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. 18:03:33 The meeting name has been set to 'diversity' 18:03:53 Hello Everyone, let me know if you are here for the diversity working group meeting 18:04:31 Hi diversity working group, sorry I got disconnected and my #endmeeting does not work:-) 18:04:45 o/ hi 18:04:52 cathy___ no worries, I ended your meeting, hope it is ok. you are welcome to stay :) 18:05:01 agenda #link https://etherpad.openstack.org/p/OpenStackDiversity.19 18:05:08 hello ekhugen_alt! 18:05:15 * cdash Waves 18:05:27 o/ 18:05:35 eglute: thanks. 18:06:15 Hi Everyone, would you also say your name/company? I am not familiar with some IRC handles. I am Egle Sigler, from Rackspace 18:06:28 Amy Marrich, Rackspace 18:06:46 Emily Hugenbruch, IBM 18:07:23 * eglute waves to cdash 18:07:54 I was really hoping for a larger attendance. I know the last few meetings last year were a little on the slow side 18:08:07 and want to have a good re-start to these meetings 18:09:27 Carol Barrett from Intel usually leads these meetings. I talked to her before her vacation, and there are several workstreams that are currently in progress 18:09:34 or need to get started 18:10:19 cpallares has been working with the foundation on the code of conduct 18:11:19 if you have not had a chance, please review changes to the current CoC https://etherpad.openstack.org/p/CoC 18:11:31 #topic code of conduct 18:12:52 I think one of the main changes related to CoC is adding a button for reporting violations. 18:14:09 do any of you have comments on the code of conduct? or changes you would like to see? 18:14:22 If I remember correctly it is a merging of the orginal OpenStack C0C and I'm probably getting this wrong but maybe djangos 18:14:46 i think you are right 18:16:01 since neither lsell nor cpallares is here, I need to reach out to them to find out the current status 18:16:23 #action eglute reach out to Cindy and Lauren regarding CoC status 18:16:52 next work stream is Increasing ease of on-boarding new community members 18:16:59 #topic Increase ease of on-boarding new Community Members 18:17:23 WoO are doing the Git and Gerrit lunch and learn at summit again 18:17:37 i think that is great 18:17:45 do you think we should be doing more? 18:17:55 i see thingee mentioned next to this item, but I am not sure if anyone talked to him 18:18:03 There was talk about possibly doing another day with IRC 18:18:37 hi 18:18:40 Hi! 18:18:44 thingee https://etherpad.openstack.org/p/OpenStackDiversity.19 18:18:53 you are mentioned by workstream 2 18:19:43 yes, so I think this around the idea of the documentation I *want* to work on for tool chain related stuff 18:20:01 would you tell us more about it and how we can help? 18:20:09 starting with IRC then eventually getting into other things like gerrit, git 18:20:47 It was a pretty common mention that the current tool chain turns people away from wanting to contribute. 18:20:51 at the last summit 18:21:15 thingee yes, we saw that in the diversity survey results 18:21:31 so I've tasked myself with this. I haven't necessarily start any particular chapters, mostly because of honeymoon, holidays, and then having a focus change this month. 18:21:46 I'd like to expect to have something to show and tell soon :) 18:21:53 * eglute congratulates thingee on honeymoon! 18:22:15 mostly because I'm also organizing the Upstream University at the summit, so I'd like to have this content ready then to 18:22:31 thingee that sounds like a lot of work, do you have people helping you? 18:22:35 there is also the OpenStack Mentoring sponsored by the women of openstack that might be able to use this information 18:23:14 I don't. Mostly because I want to setup the initial docs like with sphinx, the look and feel as an example. Then i can start accepting contributions 18:23:34 so mostly blocked on me. =/ 18:24:01 i am sure you have multiple other things going too 18:24:36 indeed 18:25:02 how could the diversity working group help? 18:25:12 thingee do you want Tamara and I to share with you the content for the lunch and learn once we have it? Less duplication of efforts? 18:25:33 spotz: sure 18:25:54 eglute: I think it would be great once I have some initial doc written for linux/mac os on setting up irc to get feedback from the group 18:26:02 Will do, we're meeting again today at 3 18:26:03 this of course will be through normal review process 18:26:13 thingee sounds good 18:26:42 spotz: eek, I'm way overbooked today so I won't be able to make it. I only have like two hours to actually do work :) 18:27:15 spotz: but send me whatever I should look for content please :) 18:27:32 hehehe no worries not sure we'll be up to content but will share our etherpad 18:27:42 spotz: thanks 18:28:02 * thingee also needs to fix his calendar for this event since he apparently has the wrong time. 18:28:16 thank you thingee for working on this. look forward to seeing what you come up with 18:28:25 thanks 18:28:52 if no more comments on this topic, we can move to the next 18:29:04 #topic Reachout to New Diverse Community Members 18:29:19 is Edgar Magana here? I do not know his IRC handle 18:29:47 thingee do you know Edgar's handle? 18:30:34 nope 18:31:31 eglute: ah looks like emagana https://launchpad.net/~emagana 18:31:38 ok, lets see if he joins later 18:31:42 thank you thingee! 18:31:56 i pinged him on twitter 18:32:08 since i dont think he is on irc right now 18:32:17 I usually just a google search for 'first/last name openstack launchpad' usually gives something 18:32:57 thingee good idea, i tried to match something similar to his twitter handle 18:33:14 in any case, we have to work on reaching out to new diverse community members 18:33:32 spotz have you been part of any conversations about it? 18:34:24 No I've just been involved from the WoO side and our planning for Austin. 18:34:57 Lunch and Learn was way more popular then we'd planned for so are repeating and getting it organized earlier to have pre-reqs out 18:35:30 that is really good to know. what are you planning for Austin 18:36:20 The lunch and learn, friendly faces, possibly mentoring 18:37:23 The next Austin planning meeting is next Wednesday 18:37:32 cool. if there is bandwidth, would be good to have it on more than one day 18:37:34 spotz: do we know what the content is going to be for the mentoring program on sunday before the summit? 18:37:58 spotz: I forgot to ask that in the WoO meeting, but did promote it in the last cross-project meeting 18:38:05 thingee, spotz, I actually wanted to go over the mentoring program stuff with the austin planning group 18:38:32 Am I too late? 18:38:39 no you are not! 18:38:56 we are wrapping up the previous topic actually 18:38:58 because we talked about it at a December WoO meeting, but I wasn't sure if the austin planners got all our room requirements 18:39:00 ekhugen_alt: oh hi! Yes this was actually what I wanted to meet and talk to you about 18:39:01 #link https://etherpad.openstack.org/p/OpenStackDiversity.19 18:39:11 sorry I was dragged into a meeting.. 18:39:39 hopefully not this one :) 18:39:47 oh okay thingee, we can table this for our meeting tomorrow, didn't mean to hijack, sorry 18:40:04 regarding reaching out to new community members 18:40:25 ekhugen_alt: claire is out right now. but we are going to be talking next week. I was trying to figure out how we would promote each event for volunteers in mentors since they overlap 18:40:30 i think the question is, how do we increase diversity in our community in general? 18:40:55 * thingee stops hijacking the meeting :) 18:41:12 maybe having a diversity event the day before the summits? 18:41:17 eglute I just had a 'duh' moment. I'll announce the next meeting on the OpenStack Innovation Center channel, see if any are interested 18:41:25 brainstorming about activities and reachability 18:42:10 emagana there usually is WOO event the day before the summit, maybe there could be some combination of the two 18:42:33 also, everyone that is at the summit, already part of the community 18:42:44 eglute: Yes, I am aware of that.. We can co-host some activities 18:42:59 right, i think that would be good 18:43:31 one thing that I was thinking about, encouraging organizers of other OpenStack events to offer free passes to diverse candidates 18:44:23 for example, if there is OpenStack Day San Francisco or similar, ask them to provide some number of free passes 18:44:32 Seattle organizers did that last year 18:45:23 I would also like to see something were companies were encouraged to send more diverse candidates to the summits 18:45:54 usually, most senior people get to go, which does not attract diversity 18:46:04 Maybe a perk if some % of attendees are diverse? 18:46:16 this is why would be great to have some diverse activities, employees could convince their employees that there is an extra benefit of attending the summits 18:46:19 yes, there would need to be incentives 18:46:22 and become part of the community 18:46:38 emagana yes, i like that 18:46:58 free summit pass is not enough to let employees to pay for the summit (hotel, plane, etc) 18:47:09 i like spotz idea of perks for the summit if the company sends enough diverse people 18:47:54 emagana i agree... and i was thinking free passes (not unlimited of course) for smaller events 18:48:10 eglute: +1 18:48:32 for summits, i think companies might be interested in getting some type of special badge or flare for their booth if they send enough diverse people 18:48:36 emagana: these candidates can also do the financial support program. 18:48:53 i am a big fan of travel support program 18:49:13 same here... we should increase the number of beneficiaries 18:49:38 I'm grateful for the travel program:) 18:49:42 ok, I will talk to the foundation about the numbers 18:50:04 perhaps approaching the committee on taking this into consideration 18:50:18 #action eglute to reach out to the foundation about the number of recipients for the travel program 18:50:35 eglute: while I'm here, what numbers exactly do you need ;) 18:50:45 thingee which committee are you referring to? 18:50:59 the one that decides who they accept for support 18:51:05 oh got it recipients 18:51:23 regarding the numbers: i would like to know what numbers foundation supported in the past, and whether it was capped at amount of $, or the lack of qualifying applicants 18:51:58 eglute: sure I can figure that out. 18:52:03 thank you thingee 18:52:24 #action thingee to get numbers and more details about the travel program 18:52:57 what does everyone think about encouraging companies to bring more diverse people? 18:53:06 do you think it is realistic? 18:53:28 i know that travel is expensive, and each company handles differently who they send 18:53:30 what about OpenStack in your Country? 18:53:43 Diversity is a big buzz word so it's possibly though unless it's worth the companies while there are budgets 18:53:45 emagana what do you mean? 18:53:47 eglute: so my only thought on that is to encourage companies not to have their own separate program just to mkae a bigger splash. Otherwise it's not really community controlled in a way. 18:54:08 I can't type 18:54:12 having them the opportunity to show and talk about how OS is being used in their countries with all the cultural barriers that could be involved 18:54:33 thingee i was thinking of something that would be part of the summit as a whole 18:55:21 I've had numerous reps from companies ask me to promote their own special program. While it's great they're working towards this common goal, I have no idea about how their program works. It especially makes me a little upset when I've talked to them about outreachy, or other programs and that's their response. 18:55:30 emagana i like where this is going, are you thinking talking about it during summit, or? 18:55:50 eglute: this is just right now an idea 18:56:09 eglute: happy to formalize it and share it in the conference 18:56:46 thingee thats something to keep in mind. we could a diversity openstack page were companies can brag about how many outreachy people they support as well as how diverse their org is 18:57:39 if companies need to compete against each other, that would be another incentive 18:58:27 And special brag blog post or tweet for the diverse companies at Summit 18:58:39 emagana i think it would be good to have something for the summit, as in, encourage companies to bring more diversity, and then maybe we can get 2 minutes during a keynote to talk about it, or something like that 18:58:48 spotz, right 18:58:59 eglute: awesome! 18:59:20 this is a really good conversation. we are almost out of time, I will try to follow up with people tomorrow or early next week 18:59:31 thank you everyone for joining 18:59:38 Thank you! 18:59:43 hope to continue soon! 18:59:49 #endmeeting