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| spotz | #startmeeting uc | 13:33 |
|---|---|---|
| openstack | Meeting started Thu Jan 9 13:33:49 2020 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. | 13:33 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 13:33 |
| *** openstack changes topic to " (Meeting topic: uc)" | 13:33 | |
| openstack | The meeting name has been set to 'uc' | 13:33 |
| spotz | #topic ROll Call | 13:34 |
| *** openstack changes topic to "ROll Call (Meeting topic: uc)" | 13:34 | |
| belmoreira | o/ | 13:34 |
| melsakhawy | o/ | 13:34 |
| spotz | Morning:) | 13:34 |
| melsakhawy | Good morning ! | 13:35 |
| spotz | Agenda | 13:35 |
| spotz | #link https://etherpad.openstack.org/p/uc | 13:35 |
| belmoreira | hi all! afternoon here :) | 13:35 |
| spotz | One trip when I go to the office I'll have to try to visit belmoreira | 13:36 |
| spotz | #topic Annual Report | 13:36 |
| *** openstack changes topic to "Annual Report (Meeting topic: uc)" | 13:36 | |
| belmoreira | spotz you are very welcome! | 13:37 |
| spotz | Annual report is due tomorrow. John did aa great start and I made a few changes, anyone else have anything for tthat? | 13:37 |
| belmoreira | I just edit the initial paragraph | 13:37 |
| spotz | And if I see myy typos I'll fix if not apollogies in advance for extra letteers:) | 13:38 |
| belmoreira | I was elected in February and not re-elected | 13:38 |
| spotz | Ok thanks belmoreira | 13:38 |
| melsakhawy | looks good | 13:38 |
| belmoreira | looks good to me | 13:38 |
| spotz | Ok I'll leave the draaft up untill toomorrow afternoon and then send it in in case jayahn has any changes or additins | 13:39 |
| spotz | #topic Elections | 13:41 |
| *** openstack changes topic to "Elections (Meeting topic: uc)" | 13:41 | |
| spotz | So we're leaning towards reducing the number and we'll need to make a decision soon so we can discuss with the OSF. But we didn't ask the easy question of who is planning on re-running. While I don't wantt to fill the UC with people just re-running and no one new if everyone is planning on it it would give us more time to decide. Trouble is I still think Spring is the time to make. the downsize if we everr decide to | 13:43 |
| spotz | And witth half the group not here we can't make a decisiioin either way tthis week even though we do have a quorum, I would really like to see a consensus on this | 13:44 |
| melsakhawy | agreed | 13:44 |
| belmoreira | +1 | 13:44 |
| spotz | And while meeting attendence is important, if folks are acttively working on things at other ttimes I don't think it's necessarily a sign that yes we shold downsize right now as we're 3 and not 5 today | 13:47 |
| spotz | So let's table this again for next week unlleess eitherr of you have a comment before we move on? | 13:48 |
| melsakhawy | I'm good, that makes sense | 13:48 |
| belmoreira | let's wait until we have everyone in the meeting | 13:48 |
| spotz | We definitely need to wait for eveeryone, this is a big decision. Ok moving on | 13:49 |
| spotz | #topic Anbassador Program | 13:49 |
| *** openstack changes topic to "Anbassador Program (Meeting topic: uc)" | 13:49 | |
| spotz | melsakhawy: You want to lead this? | 13:49 |
| melsakhawy | sure, so I communicated with allison and ashlee on the revamp for the ambassador program | 13:50 |
| melsakhawy | the core change is including outreach as part of the responsibilities | 13:50 |
| melsakhawy | currently , the scope of ambassadors is only user group support and oversight | 13:50 |
| melsakhawy | I started a draft for collecting the proposed changes , both are welcoming to the changes | 13:51 |
| melsakhawy | something that was mentioned was how to followup and ensure responsiveness/active engagement of ambassadors | 13:52 |
| melsakhawy | My thought on this is to make the UC primarily responsible for the Ambassador program | 13:52 |
| melsakhawy | and clarify, in writing, what the role of Ambassadors , this way we can follow up and assist with the outreach | 13:53 |
| spotz | Yeah we've always been associated and used them as a feedback loop but never really overseen them | 13:54 |
| melsakhawy | I'd love to have the proposal finished before the upcoming elections | 13:54 |
| melsakhawy | I' plan on putting time into it this week/end and will email everyone to get their feedback on the items | 13:55 |
| belmoreira | thanks melsakhawy | 13:56 |
| spotz | We have 35 minutes, if we leave 5 for oopen discussion why don't we do some outlining? | 13:56 |
| melsakhawy | sure | 13:56 |
| melsakhawy | it';s a bit hard to discuss in two windows :) | 13:57 |
| spotz | I think at lelast for me I'd rather throw out ideas here it just took me 2 minutes to figuree out the spacing you were using:) | 13:59 |
| melsakhawy | lol | 13:59 |
| melsakhawy | yeah , I thinik there's an agreement on that we need to formalize the process of appointment and termination of ambassadors | 14:00 |
| spotz | Did the OSF give any hint to funding the ambassadors as you just put that on the sheet? | 14:00 |
| melsakhawy | not really , but I think we need to put it out . Basically if an Ambassador needs to reach out to the community, they may have to travel | 14:01 |
| melsakhawy | or organize events and such | 14:01 |
| melsakhawy | we can see how much they can be allocated for such activities | 14:01 |
| spotz | Yeah I have a feeling that might end up being an issue in the end, it definitely doesn't hurt to propose it and I think we could minimize costs in that reguard by having regional people | 14:03 |
| melsakhawy | yeah that's fair | 14:04 |
| spotz | There could be more high profile events which could reequire more of a higher level ambassador but if that person isn't nearby that's more travel | 14:05 |
| spotz | And maybe in those cases some funding from the local group? | 14:05 |
| melsakhawy | yeah could be , we should probably include something about ambassador coverage, right now it's mostly regional | 14:06 |
| melsakhawy | I think having more than one ambassador per region can help | 14:06 |
| melsakhawy | alleviate the need for travel if ther are need by | 14:07 |
| melsakhawy | *near | 14:07 |
| spotz | Ok leet's start with how many ambassadors do we have now and where. Then how many we think this change would require. | 14:07 |
| spotz | I think knowing the numbers might help us to definite terms, how to be selected, how to determine activity, eetc | 14:08 |
| melsakhawy | yeah true , the current links on the website point to the meetup groups | 14:09 |
| spotz | So Useer grous vs amabassadors? I know there used to be a page with headhsots | 14:09 |
| melsakhawy | yeah can't find that | 14:11 |
| melsakhawy | last meetings on irc were in 2015 from eavesdrop | 14:11 |
| spotz | Me neither:( | 14:11 |
| melsakhawy | I will check with aprice and ashlee | 14:11 |
| spotz | They have a slack but not a whole llot of chatteron it | 14:11 |
| melsakhawy | probably a good reason we need to revamp the program that we can't find much info about it | 14:12 |
| spotz | 33 people show up in the meetup channel but I know not everyone like me is an ambassador | 14:12 |
| spotz | So I think if we can make up numbers and locations that might help us some. Last time I saw that page I want to say there were 12 Ambassadors, 2 I know aree no longer in OpenStack | 14:15 |
| melsakhawy | true | 14:16 |
| melsakhawy | I'll check with them on the numbers | 14:16 |
| spotz | One thing we can think about is time limits, yearly or every 2 years? They wouldn't be re-elected as we aree but they could need to reapply | 14:18 |
| melsakhawy | true , I think two years are minimum. As it's individual-based program, we probably want them to have enough time to build their plan for outreach and execute on it | 14:19 |
| spotz | I'm divided on timeframes, if it's someone doing it as a passion longer can be good, if it's woork rellated they could be around long term or for shorter if job changes | 14:21 |
| spotz | Whiich iis why I definittely think reappllying to show intterest, if we go shorter it can just be a rubberstamp of yep you'r egood even if they haven't made big waves but wee know they're out there trrying | 14:23 |
| melsakhawy | yeah , i wouldn;t be opposed to the reapplying part as long as the UC doesn't expect big waves to reapprove someone who's doing good effort | 14:25 |
| spotz | And we're at 6 minutes. Is there any open discussion? | 14:25 |
| belmoreira | yes | 14:26 |
| spotz | I personally woullldn't expect big waves escpeciallly if someone waas in a harder area and you knew they were doing their best | 14:26 |
| spotz | Ok changing topics:) | 14:26 |
| spotz | #topic Open Discussion | 14:26 |
| *** openstack changes topic to "Open Discussion (Meeting topic: uc)" | 14:26 | |
| spotz | You're on belmoreira | 14:26 |
| belmoreira | https://etherpad.openstack.org/p/LiYBz2Ak7M | 14:26 |
| belmoreira | This is the etherpad from the Shanghai Summit | 14:26 |
| spotz | #link https://etherpad.openstack.org/p/LiYBz2Ak7M | 14:26 |
| belmoreira | maybe we should go through it during the next meeting | 14:27 |
| spotz | Oh we should get ops meetup group in touch with Japan:) | 14:27 |
| spotz | Definitely, I can make a section but always feell free to add ageenda stuff:) | 14:28 |
| spotz | Ok I added it under old business as we have technically already talked about summit. But I put it first, then ambassador program and then elections. Might need to reorder thoose though | 14:30 |
| melsakhawy | sounds good | 14:31 |
| spotz | Anything ellse? We're a minute over | 14:31 |
| belmoreira | bye bye | 14:32 |
| spotz | Have a goood day/night:) | 14:33 |
| spotz | #endmeeting | 14:33 |
| *** openstack changes topic to "OpenStack UC: Meetings Tuesdays @ 1230 UTC | Agenda - https://etherpad.openstack.org/p/uc" | 14:33 | |
| openstack | Meeting ended Thu Jan 9 14:33:25 2020 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 14:33 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/uc/2020/uc.2020-01-09-13.33.html | 14:33 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/uc/2020/uc.2020-01-09-13.33.txt | 14:33 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/uc/2020/uc.2020-01-09-13.33.log.html | 14:33 |
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