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| spotz | morning | 12:28 |
|---|---|---|
| melsakhawy | good morning Amy | 12:28 |
| spotz | melsakhawy: Have you seen any emails about the leadership meeting schedule? Just wondering if I'm not receiving them for some rerason | 12:29 |
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| jayahn | hi | 12:30 |
| melsakhawy | Yah i remember seeing something , let me forward it over | 12:30 |
| jayahn | good evening for me. :) | 12:30 |
| spotz | melsakhawy: The last one I saw was asking for Zuul emails I think | 12:30 |
| spotz | hey jayahn | 12:30 |
| spotz | We'll give folks 2 minutes then I'll get us started | 12:31 |
| melsakhawy | spotz: yah , just checked , you'r one that one. That';s the last one i received | 12:31 |
| belmoreira | good afternoon everyone... (just to keep the timezone theme) :) | 12:31 |
| spotz | hehe hey belmoreira:) | 12:31 |
| melsakhawy | good everytime belmoreira and jayahn | 12:31 |
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| spotz | And therre's John so | 12:32 |
| spotz | #startmeeting UC | 12:32 |
| openstack | Meeting started Tue Oct 22 12:32:14 2019 UTC and is due to finish in 60 minutes. The chair is spotz. Information about MeetBot at http://wiki.debian.org/MeetBot. | 12:32 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 12:32 |
| *** openstack changes topic to " (Meeting topic: UC)" | 12:32 | |
| openstack | The meeting name has been set to 'uc' | 12:32 |
| spotz | #topic Roll Call | 12:32 |
| *** openstack changes topic to "Roll Call (Meeting topic: UC)" | 12:32 | |
| spotz | Had the wrong date on the Agenda again:( but | 12:32 |
| spotz | #link https://etherpad.openstack.org/p/uc | 12:32 |
| spotz | if anyone needs it | 12:32 |
| melsakhawy | o/ | 12:32 |
| studarus | o/ | 12:32 |
| jayahn | o/ | 12:33 |
| spotz | o/ | 12:33 |
| belmoreira | o/ | 12:33 |
| spotz | #chair spotz melsakhawy studarus jayahn belmoreira | 12:34 |
| openstack | Current chairs: belmoreira jayahn melsakhawy spotz studarus | 12:34 |
| spotz | #topic Old Business | 12:34 |
| *** openstack changes topic to "Old Business (Meeting topic: UC)" | 12:34 | |
| spotz | Kinda started this by asking melsakhawy if he'd received any mails I'd missed on the Joint Leadership meeting, but seems like I've been getting them and nothing after asking for Zuul email addresses. I did send a poke after that one to see what was going on | 12:35 |
| spotz | My suggestion as we only have 2 weeks is to cntinue making the slide deck for an UC update just in case. But as of right now no idea on agenda | 12:37 |
| spotz | aprice: If you've heard anything abouot the agenda and can pass it on greatly appreciated | 12:37 |
| spotz | Has everyone confirmed access to the slide deck? | 12:38 |
| jayahn | yes i do | 12:39 |
| melsakhawy | yeah mea too | 12:39 |
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| belmoreira | yes | 12:39 |
| studarus | yes | 12:39 |
| spotz | Not sure we have any Survey PSA this time but goals, community highlights, looking forward and maybe something else? | 12:41 |
| belmoreira | just to confirm who is going and who is presenting? | 12:41 |
| melsakhawy | I am not planning to attend | 12:41 |
| spotz | not I as far as going, but we do usually let everyone take a section if they want | 12:41 |
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| studarus | I'll be there | 12:42 |
| jayahn | i'll be there | 12:42 |
| belmoreira | i'll be there | 12:42 |
| spotz | 3 is about our usualy number:) I think talking about the OpenInfra Days and especially thte CERN one would be nice highlights abouot users | 12:43 |
| jayahn | hm, if possible, i can talk about openinfra days korea, but currently that is not in slidedeck. we had cncf, ceph, ocp, openstack all together this year. | 12:44 |
| jayahn | it will be good exmaple of "open without boundary" | 12:44 |
| spotz | jayahn: that could be under highlights or even better adjacent communities | 12:44 |
| jayahn | i can add one there. | 12:44 |
| spotz | These are just last years headings you can change, remove, or add to tthe deck:) | 12:45 |
| jayahn | okay :) | 12:45 |
| spotz | SOmetimes it's just easier to come up with things when you can see what was said last | 12:45 |
| spotz | And we can definitely keep up the conversation foor the deck on the list or by emails. We don't have to fill the deck out in the meetings | 12:47 |
| belmoreira | I will update the info about the CERN openstack day | 12:47 |
| spotz | Any other Old Business befoore we move into UC Goals again? Thsnks belmoreira | 12:47 |
| melsakhawy | do we want to discuss the potential to merge with TC | 12:48 |
| spotz | melsakhawy: I thought we were figuring out what our goals were before looking at that. That's why I've been pushing the goals discussion and giving it the most time | 12:49 |
| melsakhawy | sorry nm , right | 12:49 |
| spotz | If we have mighty goals it might not make sense to omerge:) | 12:49 |
| melsakhawy | agreed | 12:49 |
| spotz | There will be a session I think in the foorum or PTG about growing leaderrship numbers as the TC didn't vote for members this round either | 12:50 |
| spotz | #topic UC Goals | 12:52 |
| *** openstack changes topic to "UC Goals (Meeting topic: UC)" | 12:52 | |
| spotz | So we kept all the goals and not change any that were there after clarification, so now we're on to discussing if we want to add any goals | 12:52 |
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| melsakhawy | studarus: I remember you mentioned something about the current user group policy and ambassador program that you wanted to change ? | 12:56 |
| studarus | we were looking at better defining a user group | 12:57 |
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| studarus | the minimum number of events et for it to be official | 12:57 |
| studarus | part of that was how to best allocate the yearly birthday party funding | 12:57 |
| melsakhawy | good point | 12:58 |
| studarus | since we have some groups that pop up just for a single event to get the birthday funding | 12:58 |
| studarus | and also when to remove dead groups from official status | 12:58 |
| jayahn | ah.. really? | 12:58 |
| spotz | Yeah I know Austin had the birrthday party but we haven't had any other meetups this year:( | 12:58 |
| studarus | but you can also argue that it is good that the groups get together at least that once thanks to the money! | 12:59 |
| spotz | Yeah I'm not sure who's budget Austin came out oof, my guess would be the OSF vs the User Grroup budget | 13:00 |
| jayahn | but if funding is limited, we need a way to prioritize its allocation. and health-checking on user groups might be important task. | 13:00 |
| studarus | I like the idea of small funding per meetup rather than a larger one time payment | 13:00 |
| spotz | I had this discussion with someone in another community last week. Sometimes the larger groups by nature need a little extra because more people but at tthe same time a little group getting start needs a bit more love to make it | 13:01 |
| studarus | but that is more work to manage payments | 13:01 |
| studarus | larger groups have it easier in that they can get free space and food since companies court them | 13:02 |
| spotz | Yeah and I'm not sure we want to just give out money once a year to see it and the organizer disappear | 13:02 |
| studarus | smaller groups have a harder time getting free space and food from sponsors since they don't have a track record | 13:02 |
| spotz | So I think it would be a question to whether more payments was possible, provided evidence of things going on? | 13:02 |
| spotz | studarus: That was kinda my thought, plus extra little expenses no one thinks about like extra flyers and such cause no word of mouth | 13:03 |
| studarus | we have also had groups defect from OpenStack and become CNCF groups | 13:04 |
| studarus | so we need a process to remove those groups | 13:04 |
| jayahn | that can be case-by-case... in here, smaller group would be better to get space, but larger group need bigger room and that is difficult to get. | 13:04 |
| studarus | on the ambassador topic... | 13:05 |
| studarus | the ambassador program was setup to help support the user groups | 13:06 |
| studarus | but there was never a formal process to select (or remove/expire) ambassadors | 13:06 |
| jayahn | that is totally true. | 13:06 |
| studarus | so we have people listed for years that are no longer involved | 13:06 |
| jayahn | sorry about that.. i am guilty on that :( | 13:07 |
| studarus | and we have had problems getting people that were interested in being ambassadors approved | 13:07 |
| studarus | in the past, someone from the foundation basically says you are now an ambassador | 13:08 |
| spotz | I think we should reach out and then remove folks. What issues studarus? | 13:08 |
| jayahn | i agree on setting up some formal process both for becomign one and stepping down. | 13:08 |
| studarus | but is ambassador management under the UC scope? | 13:09 |
| spotz | Just to be clear. Goal to add is improve how we deal with User Groups and formalize the Ambassador program on and off boarding? | 13:09 |
| studarus | sounds good | 13:10 |
| spotz | Ok I just wanted to make sure we were still on gooals as we were definitely attempting to solve:) | 13:12 |
| jayahn | +1 | 13:12 |
| spotz | belmoreira and melsakhawy - consensus good goals to add? | 13:12 |
| belmoreira | +1 | 13:12 |
| melsakhawy | yes agreed | 13:12 |
| melsakhawy | studarus: I suggest, since you seem to have a good grasp on the goal, to create a proposal of the changes and we all vote on it to take it forward | 13:12 |
| studarus | ok - I can dig up my past work | 13:13 |
| spotz | And maybe work with jayahn as he pointed out in South Korea they have some of the opposite problems? | 13:13 |
| spotz | I think the 2 views would be good especially on the User Group goal | 13:14 |
| jayahn | i can share any necessary info. :) | 13:14 |
| spotz | belmoreira just says CERN and gets stuff:) | 13:15 |
| spotz | We are at 15 minutes. We can move to opem discussion or stay here if noo one has anything to bring up | 13:16 |
| spotz | And I will learn to type/fix my keyboard some day! | 13:16 |
| spotz | #action studarus will work on guidelines for new user group and Ambassador goals. Will work with jayahn for more gloobal differences that need to obe taken into consideration | 13:20 |
| spotz | Once we have those we agree/vote on the content we'll see how t omake them official goals. | 13:20 |
| spotz | I'm going to go ahead and move us to open discussioon for the last 10 | 13:21 |
| spotz | #topic Open Discussioon | 13:21 |
| *** openstack changes topic to "Open Discussioon (Meeting topic: UC)" | 13:21 | |
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| belmoreira | I need to leave early today. | 13:24 |
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| spotz | Yeah as no one but me has typed in 10 I'm gonna shut this down. Thanks everyone:) | 13:25 |
| jayahn | thanks. :) | 13:25 |
| belmoreira | thanks | 13:25 |
| spotz | #endmeeting | 13:25 |
| studarus | bye | 13:25 |
| *** openstack changes topic to "OpenStack UC: Meetings Tuesdays @ 1230 UTC | Agenda - https://etherpad.openstack.org/p/uc" | 13:25 | |
| openstack | Meeting ended Tue Oct 22 13:25:21 2019 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 13:25 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-10-22-12.32.html | 13:25 |
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| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-10-22-12.32.txt | 13:25 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/uc/2019/uc.2019-10-22-12.32.log.html | 13:25 |
| spotz | Enjooy your 5 minutes back!:) | 13:25 |
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| spotz | agenda for next week is up please add to it if needed | 13:27 |
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| aprice | spotz: catching up on the meeting. here is the agenda for the Shanghai board meeting. it looks like the UC update is at 14:00 https://wiki.openstack.org/wiki/Governance/Foundation/3November2019BoardMeeting | 14:20 |
| spotz | Thanks aprice I'll send it out too the group | 14:21 |
| aprice | np | 14:21 |
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