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| mrhillsman | o/ | 14:01 |
|---|---|---|
| mrhillsman | #startmeeting uc | 14:01 |
| openstack | Meeting started Mon Aug 6 14:01:44 2018 UTC and is due to finish in 60 minutes. The chair is mrhillsman. Information about MeetBot at http://wiki.debian.org/MeetBot. | 14:01 |
| openstack | Useful Commands: #action #agreed #help #info #idea #link #topic #startvote. | 14:01 |
| openstack | The meeting name has been set to 'uc' | 14:01 |
| mrhillsman | #topic Roll Call | 14:01 |
| aprice | o/ | 14:02 |
| zioproto | hello | 14:03 |
| zioproto | o/ | 14:04 |
| mrhillsman | hey zioproto | 14:05 |
| mrhillsman | well, only us three for now | 14:05 |
| mrhillsman | #topic UC Election | 14:05 |
| mrhillsman | so this week marks official candidacy period | 14:05 |
| mrhillsman | this was the cycle you got elected in right zioproto ? | 14:05 |
| mrhillsman | and you are not running again | 14:06 |
| aprice | Jimmy is here - just having trouble with IRC right now | 14:06 |
| zioproto | correct, it was 1 year ago | 14:06 |
| mrhillsman | ah ok | 14:06 |
| aprice | he does have a question that I would like to relay if it's a good time re: the election | 14:06 |
| mrhillsman | yep | 14:06 |
| aprice | based on the new approved AUC criteria, he needs a way to collect Active Women of OpenStack members (spotz), ops mid cycle session moderators and SIG members nominated by SIG leaders and active diversity WG members (spotz) | 14:07 |
| aprice | what is the best way to collect these folks? | 14:08 |
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| VW_ | hazzah - I'm in! | 14:08 |
| jamesmcarthur_ | Me too! | 14:08 |
| VW_ | gotta wait two weeks to get the real nick back, though :) | 14:08 |
| mrhillsman | welcome VW_ glad you got it resolved | 14:08 |
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| *** ChanServ sets mode: +o spotz | 14:08 | |
| mrhillsman | ah ok | 14:08 |
| mrhillsman | hey spotz | 14:08 |
| mrhillsman | so Amy can answer the WoO which I assume was her providing them | 14:09 |
| mrhillsman | we can ask the operators for list tomorrow in their meeting; provide heads up via email today? | 14:09 |
| mrhillsman | spotz re diversity wg folks as well | 14:09 |
| spotz | Yeah!!!! | 14:10 |
| jamesmcarthur_ | We just need Tokyo, basically | 14:10 |
| jamesmcarthur_ | Although... I understand they just had another Ops Meetup in Tokyo this last week. | 14:10 |
| jamesmcarthur_ | Did y'all know about that? | 14:10 |
| mrhillsman | ah ok | 14:10 |
| mrhillsman | did not know | 14:10 |
| zioproto | I did not know either | 14:10 |
| jamesmcarthur_ | I'm not sure the Ops Meetup team knew either | 14:10 |
| mrhillsman | shintaro probably has all that info for both | 14:10 |
| mrhillsman | it's good to see the initiative just need to connect the dots | 14:10 |
| jamesmcarthur_ | Yes, it was tied to the OpenStack Day in Tokyo | 14:11 |
| jamesmcarthur_ | But yeah, that's the type of thing where it would bee good to have coordination w/ the UC. | 14:11 |
| mrhillsman | re SIGs i can put a thread out on the SIG ML | 14:12 |
| jamesmcarthur_ | So... this should be something that should be tracked. | 14:12 |
| spotz | I can do WoO and Diversity | 14:12 |
| mrhillsman | maybe ashlee could check with openstack/infra days folks? | 14:12 |
| jamesmcarthur_ | The way we manage participation in other groups is typically IRC logs or some other traceable participation. | 14:13 |
| mrhillsman | if she is coordinating with them, or denise, not sure who :) | 14:13 |
| mrhillsman | right | 14:13 |
| jamesmcarthur_ | I can get the Days info. It's fine. | 14:13 |
| jamesmcarthur_ | User Survey and OpenStack Days organizers are covered. | 14:13 |
| mrhillsman | so i did some thinking about that earlier today and will bring it up but can wait (traceability) | 14:14 |
| jamesmcarthur_ | I can also check the Diversity WG and WOO from IRC logs. | 14:14 |
| jamesmcarthur_ | Do we have some measure of "participation"? | 14:14 |
| mrhillsman | #action spotz provide Diversity WG and WoO eligible AUCs | 14:14 |
| mrhillsman | #action mrhillsman start thread on SIG ML for eligible AUCs | 14:14 |
| mrhillsman | i think for Diversity/WoO irc logs have the same criteria as other watched channels? | 14:15 |
| jamesmcarthur_ | #action jimmy will send a note to Shintaro re: Ops Meetup session leaders | 14:16 |
| VW_ | do the SIGs not meet in channels? | 14:16 |
| mrhillsman | #chair VW_ zioproto spotz | 14:16 |
| openstack | Current chairs: VW_ mrhillsman spotz zioproto | 14:16 |
| mrhillsman | VW_ i believe they do but there is a lot of noise, there is not dedicated SIG channel | 14:17 |
| mrhillsman | so i think the scripts will not be efficient | 14:17 |
| mrhillsman | iirc | 14:17 |
| VW_ | ah - wasn't sure if we could pull based on meeting topics and then count participation | 14:17 |
| VW_ | but I see what you are saying | 14:18 |
| mrhillsman | and not sure if thre is a convention | 14:18 |
| spotz | jamesmcarthur_: I think between the 2 groups it'll be less then 8 people and some already have AUS | 14:18 |
| spotz | AUC even | 14:18 |
| jamesmcarthur_ | ok - np | 14:18 |
| mrhillsman | yeah, in the meeting topics/discussion like startmeeting sig-abc | 14:18 |
| mrhillsman | it would be cool if we stored logs in elastisearch :) | 14:19 |
| mrhillsman | but anyways, idk, i think today asking is safest bet | 14:20 |
| mrhillsman | anything else on the election? | 14:20 |
| mrhillsman | oh i have one | 14:20 |
| VW_ | nope - I'm good | 14:20 |
| spotz | Well like jillr she's helping to run the mentoring program but hasn't attended a ton of meetings | 14:20 |
| mrhillsman | aprice jamesmcarthur_ the nominations | 14:20 |
| spotz | We should email out noms are open and VW should resend:) | 14:21 |
| mrhillsman | does the tc like the individual board elections have a page posting image and letter of candidates? | 14:21 |
| mrhillsman | in previous elections we just post a link to the email a candidate sends | 14:21 |
| mrhillsman | if so, is it too late to do that? | 14:22 |
| jamesmcarthur_ | No, we don't have a page for TC nominations. It's all handled via the MLs | 14:22 |
| VW_ | yeah - sorry about that. was getting my pre-travel list done and jumped the gun | 14:22 |
| mrhillsman | if it is, i think it would be good if we could attach elections to profiles or however the individual board elections are done | 14:22 |
| mrhillsman | haha, no worries VW_ | 14:23 |
| mrhillsman | for the next go round but that is all i have | 14:23 |
| jamesmcarthur_ | The way the board elections work is using an entirely separate voting tool. | 14:23 |
| mrhillsman | ah ok | 14:23 |
| jamesmcarthur_ | If we want to do something like that for UC, we can discuss options, but won't be something we can get out for this election. | 14:24 |
| mrhillsman | ++ | 14:24 |
| spotz | Yeah let's just hit the dates for this one! | 14:24 |
| spotz | We need atleast 70 more words on our superuser article by the way | 14:24 |
| mrhillsman | #topic Super User Article | 14:24 |
| aprice | spotz: i can take a look at the Superuser article today and will work with nicole on getting it published | 14:25 |
| aprice | ill take that action :) | 14:25 |
| mrhillsman | cool | 14:25 |
| spotz | aprice thanks, we got a few more words when Leong updated the criteria:) | 14:25 |
| mrhillsman | #action aprice work with spotz and nicole on getting superuser article published | 14:25 |
| mrhillsman | anything else here? | 14:26 |
| aprice | not from me | 14:26 |
| mrhillsman | #topic Bi-monthly Meetings | 14:26 |
| spotz | I'm good | 14:26 |
| mrhillsman | so, i think we discussed and everyone is aware, but question is which days? | 14:26 |
| mrhillsman | imho which i did not provide because i did not want it to be taken the wrong way, i am not sure less meetings will equate to more activity | 14:27 |
| mrhillsman | however, i know there are a lot of meetings already | 14:27 |
| aprice | do you think that a different meeting medium would help? | 14:28 |
| mrhillsman | this is also why i appreciate jamesmcarthur_ and lsell adding uc workload out there | 14:28 |
| aprice | like - do you think that a phone / zoom meeting twice a month would help? | 14:28 |
| mrhillsman | i know it can be dauting | 14:28 |
| mrhillsman | daunting | 14:28 |
| mrhillsman | your question aprice is very close to what i wanted to bring up re traceability or what jimmy was referencing | 14:29 |
| VW_ | yeah - I am torn too mrhillsman | 14:29 |
| spotz | I think the revolving time while necessary is confusing:( | 14:29 |
| aprice | ah yeah | 14:29 |
| mrhillsman | i am not sure irc is easiest for uc constituents | 14:29 |
| mrhillsman | agreed spotz | 14:29 |
| VW_ | although, I like the idea of having a "face to face" at some frequency on zoom, etc | 14:29 |
| mrhillsman | as a user, just imo, i like shiny looking things, big buttons, clear calls to action | 14:30 |
| zioproto | Do we have data on how much the meetings log are read ? | 14:30 |
| zioproto | IRC meetings are nice because the community can follow with the logs | 14:30 |
| mrhillsman | not sure that is something we can measure | 14:30 |
| zioproto | but if no one reads the logs, then it is useless to have IRC meeting. It is much better to have videoconferences :) | 14:30 |
| VW_ | I think we confused ourselves a little when we tried to move from the A/B alternating pattern to the even/odd | 14:30 |
| spotz | You could analyze website logs to see hits but that won't tell you if they did more then reach the page | 14:31 |
| zioproto | VW_: +1 | 14:31 |
| aprice | +1 | 14:31 |
| mrhillsman | i like the idea of recorded video/audio | 14:31 |
| aprice | I wonder if it's even just worth putting out to the ML to see what folks want? | 14:31 |
| mrhillsman | ^ | 14:31 |
| VW_ | that could work | 14:31 |
| aprice | both the OPs and UC ML....some of them may not even be aware of these meetings and what theyre for | 14:31 |
| VW_ | I'm happy to still meet weekly, and don't mind different mediums | 14:31 |
| aprice | could be a good awareness piece | 14:32 |
| mrhillsman | i'm totally ok with the twice a month | 14:32 |
| spotz | also sigs list | 14:32 |
| mrhillsman | ++ | 14:33 |
| mrhillsman | what concerns hit me are goals, pace of completing them, visibility of activity | 14:34 |
| mrhillsman | and getting more folks involved | 14:34 |
| VW_ | very trure | 14:34 |
| VW_ | true even | 14:34 |
| mrhillsman | maybe with just two uc meetings we also can open up time to meet with others | 14:34 |
| VW_ | perhaps | 14:35 |
| VW_ | i did like the idea of some regular meeting with the TC | 14:35 |
| mrhillsman | so should we vote? | 14:35 |
| mrhillsman | or i think leong mentioned this to me | 14:35 |
| mrhillsman | wait until after election | 14:35 |
| VW_ | I'd prefer to wait till after | 14:36 |
| mrhillsman | which i am in agreement with but either way is ok | 14:36 |
| VW_ | I don't want to make decisions for the group that I may not be in | 14:36 |
| spotz | I think we should wait but I really like te joint meeting idead and opening part of the session to the floor | 14:36 |
| mrhillsman | ++ | 14:36 |
| mrhillsman | i'm going to setup some email automation as i think communicating more will help too | 14:37 |
| spotz | And we're bad about ability and completion. I think we need to be better about letting folks know about availability | 14:37 |
| mrhillsman | so i got a tool for that over the weekend since sending an email late sunday night may not be the best :) | 14:37 |
| spotz | availability... I can't type for some reason | 14:37 |
| spotz | cron?:) | 14:37 |
| mrhillsman | i'm a user at heart hehe | 14:38 |
| mrhillsman | buttons and shiny things - mail client | 14:38 |
| mrhillsman | it's a service so even if i am not connected it will send off email - polymail | 14:39 |
| mrhillsman | i think there are other options but i just picked one to get started until i find something better | 14:39 |
| mrhillsman | #action mrhillsman start uc thread for canned email messages to send | 14:39 |
| VW_ | hey folks, I hate to do this after all the talk about meetings, but I have to hit the road. I have an 8:30 PDT class I have to attend and need to get to the office with some lead time | 14:40 |
| VW_ | will see you all next week? | 14:40 |
| mrhillsman | ++ | 14:40 |
| mrhillsman | yep | 14:40 |
| VW_ | cool | 14:40 |
| spotz | Seeya vw | 14:40 |
| mrhillsman | 1800UTC :) | 14:40 |
| VW_ | I'll resend my nomination as soon as the official reminder goes out | 14:41 |
| VW_ | Catch you all later | 14:41 |
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| aprice | speaking of the reminder, are the election officials sending those out? | 14:41 |
| mrhillsman | ttyl | 14:41 |
| mrhillsman | i believe so aprice | 14:42 |
| aprice | awesome | 14:42 |
| mrhillsman | spotz is our faithful leader there | 14:42 |
| spotz | We should send out the noms are open mail. But yeah Ed told VW he was early:) | 14:43 |
| mrhillsman | anything else on meeting/election? | 14:45 |
| spotz | Nope, have a most likely not UC thing that just came through twitter but it's ptg/opsmeetup/summit | 14:45 |
| aprice | spotz: regarding childcare? | 14:46 |
| spotz | yeah | 14:46 |
| aprice | yeah - we are going to respond | 14:46 |
| mrhillsman | cool | 14:46 |
| mrhillsman | #topic Other Business | 14:46 |
| spotz | Ok cool, I know we haven't in the past | 14:46 |
| spotz | I don't have any except to ask who wants to announce noms are open:) | 14:47 |
| aprice | i thought the election officials were going to announce that? | 14:47 |
| spotz | Ok I'll let them know then:) | 14:47 |
| aprice | my only other business is user survey | 14:48 |
| aprice | we are going to be sending out an email this week about earning AUC by taking hte survey | 14:49 |
| aprice | there are only 2 weeks left to complete so after we announce the election is open, I think it would be worth another reminder to the MLs | 14:49 |
| aprice | we havea little over 400 deployments and want to make sure everyone takes it that should | 14:49 |
| spotz | Xool | 14:50 |
| spotz | Cool | 14:50 |
| aprice | ill also be reaching out for volunteers for qualitative analysis support (including the i18n team), but definitely want the UC to be engaged as much as possible | 14:50 |
| aprice | and one other thing.... | 14:50 |
| aprice | Anne B from our team is putting together notes from the project teams for the Rocky Release | 14:51 |
| aprice | we wanted to reach out to the UC to see if there were any features that were coming in Rocky that yall were particularly excited about | 14:51 |
| aprice | so maybe before next meeting if you have a chance to ponder it, it would be great to get insight on that next week so we can incorporate into our community release materials | 14:51 |
| mrhillsman | awesome, did you want us to look at the notes Anne compiles first? | 14:53 |
| mrhillsman | or just if we already know or find something by next week to mention it | 14:53 |
| aprice | sure - she gets back from vacation today and I can see which document she wants to share | 14:53 |
| mrhillsman | i think the latter, was not sure | 14:53 |
| aprice | the latter was what I was thinking, but her notes may help - they're pretty thorough :) | 14:53 |
| jamesmcarthur_ | An aside: I also put some notes re: the next User Survey in the PTG list for UC discussion | 14:54 |
| mrhillsman | oh man, glad you mentioned ptg lol | 14:54 |
| mrhillsman | i need to book flight and get some ink on those etherpads | 14:54 |
| spotz | I'm all set for the PTG:) | 14:55 |
| aprice | good! | 14:55 |
| mrhillsman | ++ | 14:55 |
| aprice | here's a link to the ptg agenda: https://etherpad.openstack.org/p/uc-stein-ptg | 14:56 |
| aprice | #link https://etherpad.openstack.org/p/uc-stein-ptg | 14:56 |
| spotz | aprice: If you're going to OSSNA we can meet up there. I've got 4 aggreements to forward you this morning for the diversity survey | 14:56 |
| aprice | spotz: i am not going to OSSNA this year :/ | 14:56 |
| spotz | aprice: :( | 14:57 |
| aprice | Anne will be there :) | 14:57 |
| spotz | It's close for her:) | 14:58 |
| zioproto | I will have to leave shortly ! Bye :) | 14:59 |
| mrhillsman | ttyl zioproto | 14:59 |
| mrhillsman | anything else for today? | 14:59 |
| mrhillsman | if not, thanks everyone for joining! | 14:59 |
| mrhillsman | #endmeeting | 15:00 |
| openstack | Meeting ended Mon Aug 6 15:00:03 2018 UTC. Information about MeetBot at http://wiki.debian.org/MeetBot . (v 0.1.4) | 15:00 |
| openstack | Minutes: http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-08-06-14.01.html | 15:00 |
| openstack | Minutes (text): http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-08-06-14.01.txt | 15:00 |
| openstack | Log: http://eavesdrop.openstack.org/meetings/uc/2018/uc.2018-08-06-14.01.log.html | 15:00 |
| mrhillsman | channel is always open for discussion of course :) | 15:00 |
| aprice | thanks everyone! | 15:00 |
| aprice | ill probably follow up via email this week about the User Survey | 15:00 |
| spotz | Thanks! | 15:00 |
| spotz | Ed is putting together th3e email | 15:18 |
| mrhillsman | thx spotz | 17:01 |
| spotz | NP, and it just hit my mailbox so we're ontime! | 17:01 |
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